Custom Bid for Services - Repair of 01 no 195HP AC Induction Motor of 10CuM AC Rope Shovel running

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Text Clause(s) Page 1 of 12 BEML Limited Ph: 07805-272668 (A Govt. of India Undertaking) Fax: 07805-272282 Regional Office PB No. 5, Singrauli Colliery, Jhingurdha, Singrauli- (MP) 486889 Quotations in e-mode are invited for repair of 01 no. 195HP AC Induction Motor of 10Cu.M AC Rope Shovel running MARC at NCL, Nigahi Project. Bid should be submitted on GeM Portal only. Interested vendors can register themselves on website of GeM portal https://gem.gov.in to obtain the username & password for submitting the bids. Any queries related to submission of quotation may please be communicated through GeM Portal only. For BEML Limited Regional Head BEML Ltd, Singrauli - 486889 Page 2 of 12 TENDER DOCUMENT Repair of one (01) no. 195HP AC Induction Motor (Siemens make) of 10Cu.M AC Rope Shovels at NCL, Nigahi Project ----------------------------------------------------------------------------------------------------- BEML Limited (A Govt. of India Undertaking Under Ministry of Defence) Regional Office PB No. 5, Singrauli Colliery, Jhingurdah Singrauli- (M.P.) PIN: 486889 Ph: 07805-272668, +919425823488 E-mail: s ingrauli@rm.beml.co.in Bid submission date : 05.11.2026 at 05:00 PM Page 3 of 12 Tender Notice Tenders in two-bid system (Technical Bid and Commercial bid in e-mode) are invited from reputed bidders on GeM Platform who have previous experience in Repair of Heavy-duty Motors of 195 HP & above, 3phase, AC Motors (previous experience preferably not less than 05 years) can only apply. Title of Work: Repair of one (01) no. 195HP AC Induction Motor (Siemens make) of 10Cu.M AC Rope Shovels at NCL, Nigahi Project. Availability of Tender Document: Tender document including terms and conditions of work shall be downloaded from GeM Portal. Website: https://gem.gov.in/ Eligibility: The tenderers having previous experience in Repair of Heavy-duty Motors of 195 HP & above, 3phase, AC Motors (previous experience preferably not less than 05 years) can only apply. Firms to ensure uploading of all relevant documents as per CHECKLIST enclosed at Annexure-1. Failure to submit the documents as per checklist may lead to disqualification. Instruction to Bidders: Both Technical Bid and Price bid are to be submitted through electronic mode only on GeM platform. Bidders are required to go through instructions carefully and submit the bid as required. Clarifications if any may please be obtained from BEML Limited, Regional Office, Singrauli on any working day. Following are Contact details who can be contacted for tender enquiry.

E-mail: abhishek.bhartia@bemlltd.in Tender is in two bid system. Page 4 of 12 Receipt & Opening of Tenders: Submission of Technical Bid: Please upload signed and scanned copy of all the pages of the technical bid documents along with annexure. Please ensure that no price details are mentioned in any of the documents uploaded as part of the Technical Bid. Submission of Price Bid: Commercial Bid: Please quote the price details in the system only against the respective items provided therein. Technical Bids of the bidders will be opened first on the Technical Bid Opening Date/Time. Price Bids of the technically accepted bidders only will be opened subsequently on completion of the technical evaluation. Other Information: The intending tenderers should note the following: a) Submission of tender document, after due date and time is not allowed on the GeM portal. Tenderers shall have to get themselves registered on GeM portal as well as with Goods & Services tax (GST) authorities of the state/Central government for bid participation. b) BEML Ltd, Singrauli is not bound to accept the lowest Tender offer and reserves the right to reject any or all Tenders, or to accept wholly or partially any of the Tenders without assigning any reason whatsoever. Regional Head BEML Ltd, Singrauli - 486889 Page 5 of 12 SCOPE OF WORK

(M.P.) immediately on freight paid basis and the same is to be dismantled at their works for arriving at firm estimate after which the bidder should submit their final and most competitive rate.

terminals, rotor bars & end rings, Stator body threads condition, etc.,

tested steel). Material certificate to be provided.

finish is to be obtained on the bearing seating locations.

dynamic balancing of rotor to be carried out.

in case of any misalignment along with Rotor axis.

required is to be carried out. Pre-lubrication of motor bearings with Shell Gadus S3 V220C2 grease will be in firm’s scope.

stator & rotor body of the motor.

extra charges.

observed in motor. Hence, the firm has to carry out re-threading of screw/ bolt holes in the motor body and new fasteners of reputed make should be used for assembling the repaired motor to eliminate the issue of loosening of screws.

resistance, etc.,) has to be carried out.

General terms & conditions: Collection and delivery of the motor from BEML Limited, Regional Office, Dtd. Singrauli, M.P. is the responsibility of the firm. Page 6 of 12 ELIGIBILTY CRITERIA Tenderers having previous experience in Repair of Heavy-duty Motors of 195 HP & above, 3phase, AC Motors (previous experience preferably not less than last 05 years) can only apply. DELIVERY SCHEDULE & PENALTY i. The repaired motor has to be delivered within 45 days from the date of release of work order (OR) from the date of receipt of failed motor from BEML whichever is earlier. ii. For every week of delay, over and above the allowed as in above, a penalty of 0.5% of the order value shall be levied, subject to a maximum of 10% of the total repair cost of the motor. PAYMENT TERMS AND CONDITIONS

by Project-in-charge (BEML) for having completed the repair work specifying all details such as time period, specs, etc.,

of work for 12 months from the date of receipt of repaired motor (OR) 5000 working hours after fitment of repaired motor on the shovel whichever is earlier. Page 7 of 12 SERVICE LEVEL AGREEMENT (Techno-commercial – Response to be submitted)

Repair of one (01) no. 195HP AC Induction Motor (Siemens make) of 10Cu.M AC Rope Shovels at NCL, Nigahi.

a) Validity of offer: 80 (Eighty) Days from the date of Tender opening. b) Contract Period: 12 (twelve) months from date of completion of repair job. c) Site of operation: NCL, Nigahi Project.

Shall mean the Firm/ Repairer whose offer has been accepted by BEML and the term includes the contractor’s authorized representative, successors, heirs, assignee, executors and administrators, unless excluded by the contract.

Means the person/firm named in the contract/ Work order for executing the work or any persons/firm to whom any part of the contract /work order has been given by the contractor, subject to the prior consent given by BEML in writing and the term includes the sub-contractor’s authorized representative, successors, and assignees.

Means the person appointed for the duties set forth in the contract/ work order on its behalf and whose authority is notified, in writing to the contractor by BEML.

Means written agreement between BEML AND CONTRACTOR/FIRM/REPAIRER made from time to time.

Means the mutually agreed price between BEML and the Contractor for the repair work as per the Scope of work.

Supervisory & the administrative staff and / or any other person(s) deployed by that Contractor for execution of this contract.

The repaired motor will be under warranty limited to scope of work for 12 months from the date of receipt of repaired motor (OR) 5000 working hours after fitment of repaired motor on the shovel whichever is earlier.

Means the place and land in Nigahi Project of NCL Ltd where the shovel is placed.

10Cu.M OR 182MAC Rope Shovel Page 8 of 12

Repair of one (01) no. 195HP AC Induction Motor (Siemens make) of 10Cu.M AC Rope Shovels at NCL, Nigahi Project.

as per time schedule indicated in the contract which include supervisory, non-supervisory, Qualified Electrical staff, Qualified Fitters, helper etc.

Knowledge of Safety rules and regulations and ensuring their implementations and the availability of Safety Equipments, like SAFETY GLOVES, SAFETY SHOES, SAFETY GOGGLES, SAFETY CAPS (HELMETS) AND FIRST AID BOXES. The contractor shall adhere to various other Safety aspects as required.

It shall be the responsibility of the Contractor to safeguard, safe handle and safe protection of the items thus taken for repair from theft, damage, vandalism etc., till they are repaired / inspected and handed over to BEML.

It shall be the Contractor’s responsibility to arrange for insurance cover for all the personnel engaged in repair job and related Equipments. The insurance should also cover third party liabilities.

i. The repaired motor to be delivered within 45 days from the date of release of work order (OR) from the date of receipt of failed motor from BEML whichever is earlier. ii. For every week of delay, over and above the allowed as in above, a penalty of 0.5% of the order value shall be levied, subject to a maximum of 10% of the total repair cost of the motor.

Collection and delivery of the motor from/to BEML Limited, Regional Office, Dtd. Singrauli, M.P. is the responsibility of the firm.

Page 9 of 12

Inspection: (1) The inspection and Tests for acceptance of the repair work will be: a) Stator Insulation test using 1000V Megger. b) High voltage test to be conducted in motor up to 3800 volts. c) Noise free run test. d) Repairer should ensure running condition of the repaired motor on the shovel. (2) Inspection Authority. Project–in–Charge (BEML) of Shovel Maintenance, Singrauli is authorized to certify the repair work carried out and all materials used and process adopted during repair.

The repaired motor will be under warranty limited to scope of work for 12 months from the date of receipt of repaired motor (OR) 5000 working hours after fitment of repaired motor on the shovel whichever is earlier. Any repair of the Motor under firm’s scope during warranty period shall be carried out free of cost.

i. The repaired motor must be delivered within 45 days from the date of release of work order (OR) from the date of receipt of motor from BEML whichever is earlier. ii. For every week of delay, over and above the allowed as in above, a penalty of 0.5% of the order value shall be levied, subject to a maximum of 10% of the total repair cost of motor.

i. 90% payment of Work order value within 45 days subject to acceptance certificate issued by Project-in-charge (BEML) for having completed the repair work specifying all details such as time period, specs, etc., ii. Balance 10% payment will be paid only after completion of warranty period limited to scope of work for 12 months from the date of receipt of repaired motor (OR) 5000 working hours after fitment of repaired motor on the shovel whichever is earlier.

CONTRACT ACT or any other prevailing rules in that state, with the concerned State Government to comply with the labour laws and rules, mobilize required man power (Supervisory and Non – Supervisory) and other infrastructure as required.

the advice from time to time by Project in-charge (BEML).

The contractor shall use all technical information, drawings and other advices / information provided by BEML only for execution of this contract. The contractor shall not pass on any data, material or information or drawings to other agency or use for any other purpose.

Page 10 of 12 (a) WAGES FOR WORKMEN. It will be the obligation of the contractor to pay reasonable wages to workmen employed by them. However, such wages shall not be less than the wages payable under the Minimum Wages Act, 1948 or the wages notified by the respective State/central Governments who are the concerned authorities for notifying the minimum wages payable to the workmen possessing different skills and who are engaged in executing the contract .The contractor shall also be bound by the statutory provisions of the Contract Labour Regulation and Abolition Act, Apprentices Act, PSU Act, PF ACT etc., concerning the employment of the Labour by the contractor. All the obligations under the different Act provisions shall be that of the contractor and the contractor shall indemnify BEML against any or all claims in this regard. The contractor shall also furnish the documentary evidence regarding the wages paid, correctness of the wages paid, PF and ESI payment in respect of the labour engaged for the purpose of executing the contract. These reports shall be submitted to the Project-in-Charge (BEML). It shall also be the responsibility of the contractor to obtain statutory approvals as may be required in this behalf and BEML will in no way be responsible for this action and BEML will be discharged of and indemnified against all such responsibilities. (b) WORKMEN COMPENSATION It is also agreed that BEML shall not be liable for any compensation to be payable in respect of any workmen employed by the contractor and it shall be the sole responsibility of the contractor for payment of compensation if any, arising during the course of execution of the contract. For this purpose, the contractor shall indemnify BEML during the currency of the contract against all such claims made by any person(s) employed by the contractor in execution of the contract. BEML shall not be responsible for providing employment to contractor’s labourers and or payment of any retrenchment benefits, and it shall be the duty and responsibility of the contractor to pay all terminal benefits at the time of completion of contract and shall produce satisfactory proof for having paid so, before the final bill is settled.

The contractor shall on written order of the Project–in–charge (BEML), suspend the progress of the works or any part thereof for such time or times and in such manner as the Project–in– Charge (BEML) may consider necessary and shall during such suspension properly protect and secure the work, so far as is necessary in his opinion.

The TIME SCHEDULE for REPAIR job as stipulated in this contract Clause Number and amendment thereof shall be the ESSENCE OF THE CONTRACT. Except as provided under force majeure clause a delay by the contactor in the performance of its delivery obligations shall render the contractor liable to the imposition of penalty as per the clause No 6.2.2.

Page 11 of 12 The contractor shall not assign the contract either wholly or part thereof or any benefit or interest therein or there under without the prior written approval of BEML. The contractor shall not sublet the whole part of the contract. However, where otherwise provided in the contract/work order the contractor may sublet a part of the contract with prior approval of BEML. But such an approval if given shall not relieve the contractor of any of the liabilities and obligations under the contract and he shall be responsible for the act’s defaults and neglects of the sub-contractor, his agents, or workmen.

The contractor shall always indemnify BEML against all claims made by the contractor’s personnel and third parties in respect of any injuries, accidents, or any other claim in the form of compensation.

The contractor shall not be responsible for any delay in execution of this contract if the delay is caused as a result of Force Majeure. “Force Majeure” means an event beyond the control of the Contractor, such as Floods, wars or revolutions, epidemics, strikes (caused by other than contractor’s own employees/ workmen), terrorist attack, etc.,

If BEML and the contractor are not able to resolve any contract dispute amicably within a reasonable period of time, such disputes shall be referred to a sole Arbitrator to be appointed by BEML and the proceedings before the Arbitrator shall be governed by the provisions of Arbitrations and conciliation Act 1996, in which event the Arbitration proceedings shall be held at Bangalore and the Arbitrator shall be required to give a reasoned award. Courts in Bangalore alone shall have jurisdiction in the matter.

The contract shall be interpreted in accordance with the laws prevailing in India.

The courts in Bangalore only will have jurisdiction. Regional Head BEML Ltd, Singrauli - 486889 Annexure – I Technical Bid Page 12 of 12 Qualifications for Tender participation Sub: Repair of one (01) no. 195HP AC Induction Motor (Siemens make) of 10Cu.M AC Rope Shovels at NCL, Nigahi Project. Checklist for technical evaluation :

of acceptance.

submitted.

END OF TENDER DOCUMENT अ'वीकरण अ'वीकरण /Disclaimer