Design Engineering Supply Installation Testing and Commissioning of New Electrical MVPDB Panel

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Buyer Added Bid Specific ATC The Bidder firm should meet following eligibility criteria to qualify in the Techno Commercial Bid:- I) For MSE/Start-up firm : Capability - Equipment & Manufacturing Facilities: The bidder firm should have capability for “Supply, Installation, Testing and Commissioning of New Electrical LT Panel With Minimum 16 00 Amp 4 Pole ACB Panel “. II) For other firm - Experience and past performance: The bidder firm may be Manufacturer/ Proven supp lier/Authorized dealer or distributor of tendered item or bidder may participate with manufacturing authori zation form (issued by manufacturer of tendered item). Note: i) Participating bidder needs to submit all related documents along with the bid. ii) Format for Manufacturer authorization is attached in PDF format in Buyer Added ATC Tab. The bidder sh ould submit the Manufacturer Authorization Form as per provided format only. III)PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be submitte d. IV) Goods & Service Tax Registration (GST): The Bidder should be registered with Goods & Service Ta x (GST). Relevant proof of registration Certificate shall be submitted. V) Undertaking:- a. The bidder has to provide the undertaking that “We M/s. <Name of the firm> have not been blackli sted by Government of India/Any State Government/PSU/Any reputed Organization in the past ”. b. The bidder has to provide the undertaking that “We M/s. <Name of the firm> agree to withdraw all the deviations, if any, unconditionally and accept all the Terms and conditions of the tender d ocument including the technical specifications.” VI) Quantum of LD:- If the Seller/Service Provider fails to deliver any or all of the Goods/Services within t he original/re-fixed delivery period(s) specified in the contract, the Buyer will be entitled to deduct/recover the Liquidated Damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5% o f the contract value of delayed quantity per week or part of the week of delayed period as pre-estimated d amages not exceeding 10% of the contract value of delayed quantity without any controversy/dispute of a ny sort whatsoever. VII) Delivery Schedule:- Within 60 days from the date of issuance of GeM Contract. VIII) Pre-Dispatch Inspection (PDI): - The bidder will have to arrange for pre-delivery inspection for ne w Electrical LT panel or ACB panel within 30 days from the date of issue of PO. The Pre-Delivery Inspection (PDI) will be carried out at manufacturer’s facility (OEM) by one representative of the ISP for two days and the expenditure involved in their travelling, lodging & boarding will be borne by the ISP. During PDI, followi ng will be checked: - Visual & Dimensions: Verify dimensions, panel layout, paint thickness (microns), and structural alignment against approved General Arrangement (GA) drawings. Bill of Materials (BOM): Verify that the ACB, current transformers (CTs), digital meters, and internal switchgear match the specified make s and ratings. Insulation Resistance (IR Test): Apply 1000V DC using a megohmmeter. Standard thresholds dictate phase-to-phase and phase-to-earth metrics must easily exceed >100 M Ω. High Voltage (HV) / Diele ctric Test: Apply a power-frequency voltage of 2.5 kV AC for 1 minute across power circuits, and 1.5 kV AC across control circuits. Look for zero flashovers or breakdowns. Busbar Contact Resistance (Ductor Test): Measure the joint resistances of the 1600A main aluminum/copper busbars. Results must be uniform and s trictly within micro-ohm ( μΩ ) limits specified by the manufacturer. Microprocessor Trip Unit Functional Veri fication: Utilize secondary current injection tools to force trip simulations. Calibrate and document trip bou ndaries for overcurrent (L), short-circuit (S), instantaneous (I), and earth fault (G) anomalies. Control & Inte rlock Circuits: Check auxiliary control wirings, manual/electrical spring charging functions, emergency stop s, indicator lamps, and any automated sequence logic (e.g., auto-transfer or under-voltage release). IX) Final Acceptance Test (FAT):- After successful commissioning of the panel, following will be checke d at ISP site for 3 days:- Post-Transit Inspection: Survey structural panel integration for structural distortion s, loose connections, or environmental moisture ingress suffered during transportation. Site-Level Insulatio n Baseline: Re-verify Insulation Resistance (Megger) to isolate any insulation fractures caused by mechani cal vibrations or site cabling adjustments. Earthing Continuity Assessment: Confirm robust dual-point copp er or galvanized iron ground connections from the 1600A panel earth bus straight to the main site ground grid. CT Polarity & Ratio Testing: Validate current transformer orientation (P1/P2) and ratio parameters to g uarantee that downstream microprocessor protection relays and digital energy meters calculate data accu rately. Protection Settings Deployment: Input the building’s engineered coordination settings directly into the 1600A breaker's microprocessor trip system. Phasing & Voltage Audits: Measure incoming voltage par ameters and align appropriate R-Y-B phase configuration layouts before formal power integration. X) Final Acceptance Certificate (FAC):- FAC will be issued by purchase department of ISP: (a) After suc cessful FAT for three working days. (b) Submission of operational manual, troubleshooting manual, GA dra wing, circuit diagram, Test Certificate etc. in triplicate hard copy. (c) Submission of warranty certificate whi ch will be started from the next day of successfully completed FAT date and for one year only. XI) Warranty Clause:- Warranty shall be applicable for one year form date of successful supply installati on testing & commissioning & its acceptance by ISP. XII) Payment Terms:- 100% payment will be done within 30 days of receipt of material and acceptance of the same by ISP. XIII) Ministry of Finance, Department of Expenditure, Public Procurement Division, Orders (Pu blic Procurement 1,2 and 3) F. No. 6/18/2019-PPD dated 23rd/ 24th July 2020 (or any further a mendments thereof) regarding eligibility of bidders from specified countries shall be applicabl e to this tender. Bidders are required submit the appropriate undertaking in this regard. Salie nt features of this are: a) Any bidder from a country which shares a land border with India (excluding countries as listed i n the w ebsite of Ministry of External Affairs, to which the Government of India has extended lines of credit or in w hich the Government of India is engaged in development projects) will be eligible to bid in this tender only if the bidder is registered with the Registration Committee constituted by the Department for promotion of Industry and Internal Trade (DPIIT). The bidders shall enclose following certificate in this regard. “We have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; and solemnly certify that we are not from such a country or, if from such a country, we are registered with the Competent Authority (copy enclosed). We hereby certify that we fulfil all require ments in this regard and are eligible to be considered.” b) In tenders for Turnkey contracts including works contracts, the successful bidder shall not be all owed t o sub-contract works to any contractor from a country which shares a land border with India unless such c ontractor is similarly registered with the Registration Committee constituted by the Department for Promot ion of Industry and Internal Trade (DPIIT). In such cases the bidders shall enclose following certificate: “We have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries,; and solemnly certify tha t we are not from such a country or, if from such a country, we are registered with Competent Authority (c opy enclosed) and we will not subcontract any work to a contractor from such countries unless such contra ctor is registered with the Competent Authority. We hereby certify that we fulfil all requirements in this re gards and are eligible to be considered.” c) “Bidder” including the terms ‘tenderer’, ‘consultant’ or ‘service provider’ in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association o f several persons, or firms or companies), every artificial juridical person not falling in any of the descriptio ns of bidders stated here in before, including any agency branch or office controlled by such person, partic ipating in a procurement process. d) “Bidder from a country which shares a land border with India” for the purpose of this Order means:- a) A n entity incorporated, established or registered in such a country; or i) A subsidiary of an entity incorporated, established or registered in such a country; or ii) An entity substantially controlled through entities incorporated, established or registered in such a coun try; or iii) An entity whose beneficial owner is situated in such a country; or iv) An Indian (or other) agent of such an entity; or v) A natural person who is a citizen of such a country; or vi) A consortium or joint venture where any member of the consortium or joint venture falls under any of th e above. e) The beneficial owner for the purpose of (III) above will be as under: i) In case of a company or Limited Liability Partnership, the beneficial owner is the natural person( s), who, whether acting alone or together, or through one or more judicial person, has a controlling ownership inter est or who exercise control through other means. ii) Explanation: (1) “Controlling ownership interest” means ownership of or entitlement to more than twenty-five pe r cent of shares or capital or profits of the company. (2) In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting al one or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of Capital or profits of the partnership. (3) In case of an unincorporated association or body of individuals, the beneficial owner is the natura l person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of suc h association or bo dy of individuals; (4) Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the rel evant natural person who holds the position of senior managing official. (5) In case of a trust, the identification of beneficial owner(s) shall include identification of the auth o r of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership. (6) An Agent is a person employed to do any act for another, or to represent another in dealings wit h third person. XIV) Bidder must submit check list of below mentioned documents:- Sr. No. Description Submitted / Not Submitted

EMD

MSE/Start-up Certificate

MII Local Content undertaking

Documentary evidence towards Capability as per clause I)

Documentary evidence towards Experience as per clause II)

Documentary evidence towards PAN & GST Registration as per clause III) & IV)

Undertakings/Declarations as per clause V) a),b)

Duly sealed and signed copy of Technical specifications/Scope of work.

Undertaking for Land border sharing criteria as per clause no. X) XV) Instruction to Bidders :- a) Interested firms are requested to submit the above required documents sealed and signed on all pages along with Bid. b) “ Anti-Bribery Management System (ABMS): By participating in this tender, the suppliers/Vendors/ Contractors are deemed to have undertaken that they shall not give or take, any financial or non-financial bribe, to or from anyone during the tender or during the execution of the contract thereafter and if they no tice any such incident happening, they shall report it to Vigilance.” c) Bidders may please note that GeM is capturing and showing the IP addresses used by the bidder(s). Th e received bids having matching / common IP address with bidder(s), shall be outrightly rejected & shall n ot be considered for further evaluation. ISP may initiate administrative action against the firm as per GIT & GCC of SPMCIL Procurement Manual 2024 Version 3.0. d) Request for extension of the bid opening date and / or any other query related to bid should be made through GeM portal only, no other means of communication will be entertained. e) Clarification of Bids/Shortfall Documents: During the evaluation and comparison of bids, the purch aser may, at his discretion, ask the bidder for clarifications on the bid. The request for clarification shall be sought only once on GeM portal, asking the bidder to respond by a specified date/period ( i.e. Seven days ). If the bidder does not comply or respond by the date/period (i.e. within Seven days ), his tender will be liable to be rejected. Depending on the outcome, such bids are to be ignored or considered further. No post-bid clarification at t he initiative of the bidder shall be entertained. Note: While submitting the Clarification/Shortfall Document any technical difficulty occurs on GeM portal, then the bidder can submit the Clarification / Shortfall Document through e-mail (e-mail id: purchase.isp@ spmcil.com ). f) The Procuring Entity reserves its right to, but without any obligation to do so, seek any shortfall informat ion/ documents only in case of historical documents that pre-existed at the time of the Bid Opening, and w hich have not undergone change since then and does not grant any undue advantage to any bidder. As far as the submission of documents is concerned regarding qualification criteria, after submission of the bid, o nly related shortfall documents shall be asked for and considered. For Example, if the bidder has submitted a supply order without its completion/performance certificate, the certificate will be asked for and considered. However, no new supply order shall be asked for to qualify the bidder. g) Representation against the Technically Rejected Bidders in GeM: With respect to the representation window for rejected bidders, any clarification/s hortfall document submitted in the representation window will not be accepted. Only a representation about the wrong evaluation done will be considered. Please refer the below mentioned links for GCC and GIT https://spmcil.com/uploaddocument/GIT3.0.pdf https://spmcil.com/uploaddocument/GCC3.0.pdf .

Buyer uploaded ATC document Click here to view the file .

Bidders can also submit the EMD with Account Payee Demand Draft in favour of INDIA SECURITY PRESS NASHIK (A UNIT OF SPMCIL) payable at NASHIK . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C INDIA SECURITY PRESS NASHIK (A UNIT OF SPMCIL) . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of INDIA SECURITY PRESS NASHIK (A UNIT OF SPMCIL) payable at NASHIK . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name India Security Press, Nashik (Unit of SPMCIL) Account No. 201003551135 IFSC Code INDB0001451 Bank Name INDUSIND BANK Branch address Ashoka Marg, Ground Floor shop No. 5 Aryan Plaza, Ashoka Marg, NASHIK (MAHARASHTRA) . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of INDIA SECURITY PRESS NASHIK (A UNIT OF SPMCIL) payable at NASHIK . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of INDIA SECURITY PRESS NASHIK (A UNIT OF SPMCIL) A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name India Security Press, Nashik (Unit of SPMCIL) Account No. 201003551135 IFSC Code INDB0001451 Bank Name INDUSIND BANK Branch address Ashoka Marg, Ground Floor shop No. 5 Aryan Plaza, Ashoka Marg, NASHIK (MAHARASHTRA) . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract. अ'वीकरण अ'वीकरण /Disclaimer