Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Manufacturing Unit

Buyer Added text based ATC clauses INVITATION TO TENDER SUB: HIRING OF 2 NOS. 20T CHAIN MOUNTED HYDRAULIC EXCAVATOR S FOR RMHP. INSTRUCTIONS TO THE BIDDERS I. BIDS NOT CONFORMING TO THE SPECIFICATION AND/OR TERMS & CONDITIONS O F THIS INVITATION TO TENDER ARE LIABLE FOR REJECTION. II. FIRMS TO CLEARLY INDICATE THEIR INCOME TAX PERMANENT ACCOUNT NUMBER (PAN) A ND THE ISSUING AUTHORITY CITY. III. BIDDERS ARE REQUESTED TO READ THE TENDER DOCUMENT CAREFULLY AND SUBMIT THEI R OFFER AS PER TERMS AND CONDITIONS GIVEN THEREIN. BIDDERS WHO SUBMIT THEIR OFFE RS SHALL BE DEEMED TO HAVE READ, UNDERSTOOD AND ACCEPTED THE TERMS AND CONDIT IONS OF THE DOCUMENT. IV. TENDERER SHALL SUBMIT THE TECHNO-COMMERCIAL BID AND PRICE BID THROUGH ON LINE GEM PORTAL. V. GENERAL CONDITIONS OF CONTRACT (HEREIN AFTER REFERRED AS GCC) FOR PROCUREME NT OF SERVICES (SAIL # S1) SHALL BE APPLICABLE FOR THE SUBJECT CONTRACT. THE GENERA L CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) IS NOT ENCLOSED HEREWITH AND IS AVAILABLE IN THE STANDARD DOCUMENTS OF SAIL WEBSITE, WWW.SAILTE NDERS.CO.IN FOR REFERENCE. VI. THE BIDDER NEED NOT SUBMIT COPY OF THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) ALONG WITH THE TENDER. HOWEVER, THE BIDDER BY SUBMITTING THE TENDER SHALL BE DEEMED TO HAVE READ AND UNDERSTOOD THE CON DITIONS OF THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAI L # S1) AND THE SAME SHALL, FOR ALL INTENTS AND PURPOSES, BE DEEMED TO BE FORMIN G INTEGRAL PART OF THE CONTRACT AND SHALL ALWAYS BE CONSTRUED ACCORDINGLY. VII. IN ADDITION TO GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) THE INSTANT SPECIAL T ERMS AND CONDITIONS AND STANDARD TERMS AND CONDITIONS SHALL ALSO APPLY FOR TH E SUBJECT TENDER/CONTRACT. VIII. WHEREVER SPECIAL TERMS & CONDITIONS DIFFER FROM STANDARD TERMS AND CONDIT IONS / #GCC FOR PROCUREMENT OF SERVICES (SAIL # S1)#, SPECIAL TERMS & CONDITIONS SH ALL OVER-RIDE STANDARD TERMS AND CONDITIONS / GCC. WHEREVER STANDARD TERMS AND CON DITIONS DIFFER FROM GCC FOR PROCUREMENT OF SERVICES (SAIL # S1), STANDARD TERMS AN D CONDITIONS SHALL OVER-RIDE GCC. IX. WHEREVER GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) DIFFERS FROM GEM GENERA L TERMS AND CONDITIONS (GTC), GEM GTC SHALL OVER-RIDE SAIL-S1. X. IN CASE ANY SPECIFIC ADVERSE REPORT IS RECEIVED AGAINST A TENDERER, AS AN INFOR MATION OR UPON ENQUIRY MADE BY SAIL, IN RESPECT OF CAPABILITIES AND PERFORMANCE O F THE TENDERER, AFTER RECEIPT OF TENDER (EVEN AFTER OPENING OF PRICE BID), THE QUOT ATION/ TENDER SUBMITTED BY SUCH TENDERER IS LIABLE TO BE REJECTED. XI. SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS:- a) SAIL RESERVES ITS RIGHT TO, BUT WITHOUT ANY OBLIGATION TO DO SO, SEEK ANY SHORT FALL INFORMATION/ DOCUMENTS ONLY IN CASE OF HISTORICAL DOCUMENTS THAT PRE-EXIST ED AT THE TIME OF THE BID OPENING, AND WHICH HAVE NOT UNDERGONE CHANGE SINCE TH EN. b) NO POST-BID CLARIFICATION AT THE INITIATIVE OF THE BIDDER SHALL BE ENTERTAINED. c) DURING EVALUATION AND COMPARISON OF BIDS, SAIL-RSP MAY, AT HIS DISCRETION, ASK THE BIDDER FOR SUBMISSION OF SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS/ CLA RIFICATION ON BID. THE REQUEST FOR SEEKING SHORTFALL DOCUMENTS/ CONFIRMATORY DO CUMENTS/ CLARIFICATION AND THE RESPONSE SHALL BE IN WRITING. MODIFICATION OF THE BID AND ANY FORM OF COMMUNICATION WITH SAIL-RSP FOR SUBMISSION OF ANY ADDITIONA L DOCUMENTS, NOT SPECIFICALLY ASKED FOR BY SAIL-RSP WILL NOT BE ALLOWED. AND EVEN IF SUBMITTED, THEY WILL NOT BE C ONSIDERED. d) IF REQUIRED, WRITTEN COMMUNICATION/S SHALL BE DONE THROUGH GEM PORTAL, FOR SU BMISSION OF THE SHORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION WITH A SPECIFIED DATE FOR SUBMISSION OF THE SAME. BIDDER SHALL BE REQUIRED TO SUBMIT SH ORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION TO THIS OFFICE BE DONE T HROUGH GEM / E-PROCUREMENT PORTAL OR E-MAIL/ COURIER/ REGISTERED POST/SPEED POST WITH IN THE S PECIFIED TIME MENTIONED IN THE COMMUNICATION/S. THE ALLOWABLE TIME PERIOD FOR SUB MISSION OF THE SHORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION WILL BE THE SOLE DISCRETION OF SAIL-RSP AND AS PER THE COMMUNICATION FROM SAIL-RSP BY T HE BIDDER. IF THE TENDERER DOES NOT COMPLY OR RESPOND BY THE SPECIFIED DATE, HIS T ENDER WILL BE EVALUATED BASED ON AVAILABLE DOCUMENTS. e) EVALUATION OF SIMILAR NATURE OF WORK OF RECEIVED OFFERS WILL BE DONE CONSIDE RING THE RELEVANT SCOPE OF THE JOB EXECUTED BY THE TENDERER. MERELY THE MENTION OF THE "NAME OF WORK" OF THE WORK ORDER SUBMITTED WILL NOT BE INTERPRETED AS SI MILAR WORK. DECISION OF RSP SHALL BE FINAL AND BINDING ON THE TENDERER. #BIDDERS ARE THEREFORE ADVISED THAT THEY SHOULD TAKE DUE CARE WHILE UPLOADING OFFER / CONFIRMATORY DOCUMENTS IN ORDER TO AVOID REJECTION OF THEIR BID.# XII. MII & MSE PURCHASE PREFERENCE - PURCHASE PREFERENCE WILL BE GIVEN TO MAKE IN IN DIA SUPPLIERS AND MSE SUPPLIERS,WHICH SHALL BE BASED ON THE EXTANT GUIDELINES OF G OVT. OF INDIA AND GUIDELINES OF SAIL PLANTS / UNITS. XIII. BID OF THE BIDDERS QUOTING BELOW 25% OF THE ESTIMATED VALUE SHALL BE TREATE D AS ABNORMALLY LOW BID AND SUCH BIDDER/BIDDERS MAY BE ASKED TO SUBMIT PGB AS PER CLAUSE NO.38 OF STANDARD T&C. THIS IS NOT APPLICABLE FOR CASES WHERE MINIMUM FLOO R PRICE IS INDICATED IN THE TENDER. Eligibility Criteria :- ONLY RSP-SAIL REGISTERED VENDORS WHO HAVE BEEN SPECIFICALLY INVITED AGAINST THIS LI MITED TENDER ENQUIRY (LTE) ARE ELIGIBLE TO PARTICIPATE IN THE TENDER. BIDS SUBMITTED BY THE SELLERS TO WHOM THE LTE INVITATION HAS BEEN ISSUED SHALL ONLY BE CONSIDERED FOR EVALUATION. ANY BID SUBMITTED BY A SELLER WHO HAS NOT BEEN INVITED SHALL BE TRE ATED AS UNSOLICITED AND SHALL NOT BE CONSIDERED FOR EVALUATION. HOWEVER, BIDS SUBMITTED BY AUTHORIZED REPRESENTATIVES OF THE INVITED SERVICE PR OVIDERS SHALL ALSO BE CONSIDERED, PROVIDED THEY SUBMIT A VALID AUTHORIZATION LE TTER ISSUED BY THE RESPECTIVE INVITED FIRM. THE AUTHORIZATION LETTER MUST CLEARLY AUTHORIZE THE REPRESENTATIVE TO PARTICIPATE IN AND SUBMIT THE BID FOR TH E SUBJECT TENDER ON BEHALF OF THE INVITED FIRM. FIRMS INTERESTED IN OBTAINING REGISTRATION WITH SAIL MAY SUBMIT THE VENDOR REGIST RATION FORM AVAILABLE ON THE SAIL TENDERS PORTAL AND COMPLETE THE PRESCRIBED RE GISTRATION PROCESS WITH THE CONCERNED SAIL PLANT/UNIT. THE ABOVE INFORMATION REGARDING VENDOR REGISTRATION IS PROVIDED SOLELY TO FACI LITATE EXPANSION OF THE VENDOR BASE, WHEREVER REQUIRED, AND SHALL NOT BE CONST RUED AS A TENDER INVITATION OR COMMITMENT FOR AWARD OF WORK. FUTURE TENDER E NQUIRIES MAY BE ISSUED TO SUCH FIRMS SUBJECT TO SUCCESSFUL REGISTRATION AND FULFILLMENT OF THE APPLICABLE ELIGIBILITY REQUIREMENTS. DOCUMENTS TO BE SUBMITTED:-

UNDERTAKING AS PER ANNEXURE-A ON COMPANY LETTER HEAD

ACCEPTANCE OF ALL TERMS& CONDITIONS: ANNEXURE- 1

CERTIFICATION FOR LOCAL CONTENT IN THE QUOTED ITEM (GOODS/WORKS/SERVICES), I.E. L OCAL CONTENT CERTIFICATE AS PER ANNEXURE -2A/2B. .

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