Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - ROURKELA STEEL PLA

Buyer Added text based ATC clauses INVITATION TO TENDER SUB: PAINTING & WRITING OF DISPLAY BOARDS. INSTRUCTIONS TO THE BIDDERS I. BIDS NOT CONFORMING TO THE SPECIFICATION AND/OR TERMS & CONDITIONS OF THIS INVITATION TO TENDER ARE LIABLE FOR REJ ECTION. II. FIRMS TO CLEARLY INDICATE THEIR INCOME TAX PERMANENT ACCOUNT NUMBER (PAN) AND THE ISSUING AUTHORITY CITY. III. BIDDERS ARE REQUESTED TO READ THE TENDER DOCUMENT CAREFULLY AND SUBMIT THEIR OFFER AS PER TERMS AND CONDITIONS GIVEN THEREIN . BIDDERS WHO SUBMIT THEIR OFFERS SHALL BE DEEMED TO HAVE READ, UNDERSTOOD AND ACCEPTED THE TERMS AND CONDITIONS OF THE DOCUME NT. IV. TENDERER SHALL SUBMIT THE TECHNO-COMMERCIAL BID AND PRICE BID THROUGH ONLINE GEM PORTAL. V. GENERAL CONDITIONS OF CONTRACT (HEREIN AFTER REFERRED AS GCC) FOR PROCUREMENT OF SERVICES (SAIL # S1) SHALL BE APPLICABLE FOR THE SUBJECT CONTRACT. THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) IS NOT ENCLOSED HEREWITH AND IS AVAILABLE IN THE STANDARD DOCUMENTS OF SAIL WEBSITE, WWW.SAILTENDERS.CO.IN FOR REFERENCE. VI. THE BIDDER NEED NOT SUBMIT COPY OF THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) ALONG WITH THE T ENDER. HOWEVER, THE BIDDER BY SUBMITTING THE TENDER SHALL BE DEEMED TO HAVE READ AND UNDERSTOOD THE CONDITIONS OF THE GENERAL C ONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) AND THE SAME SHALL, FOR ALL INTENTS AND PURPOSES, BE DEEMED TO BE FOR MING INTEGRAL PART OF THE CONTRACT AND SHALL ALWAYS BE CONSTRUED ACCORDINGLY. VII. IN ADDITION TO GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) THE INSTANT SPECIAL TERMS AND CONDITIONS AND STANDARD TERMS AND DITIONS SHALL ALSO APPLY FOR THE SUBJECT TENDER/CONTRACT. VIII. WHEREVER SPECIAL TERMS & CONDITIONS DIFFER FROM STANDARD TERMS AND CONDITIONS / #GCC FOR PROCUREMENT OF SERVICES (SAIL # S

OVER-RIDE STANDARD TERMS AND CONDITIONS / GCC. WHEREVER STANDARD TERMS AND CONDITIONS DIFFER FROM GCC FOR PROCUREMENT S (SAIL # S1), STANDARD TERMS AND CONDITIONS SHALL OVER-RIDE GCC. IX. WHEREVER GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) DIFFERS FROM GEM GENERAL TERMS AND CONDITIONS (GTC), GEM GTC SHALL OVER-R IDE SAIL-S1. X. IN CASE ANY SPECIFIC ADVERSE REPORT IS RECEIVED AGAINST A TENDERER, AS AN INFORMATION OR UPON ENQUIRY MADE BY SAIL, IN RESPECT CAPABILITIES AND PERFORMANCE OF THE TENDERER, AFTER RECEIPT OF TENDER (EVEN AFTER OPENING OF PRICE BID), THE QUOTATION/ TENDER SUBMI TTED BY SUCH TENDERER IS LIABLE TO BE REJECTED. XI. SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS:- a) SAIL RESERVES ITS RIGHT TO, BUT WITHOUT ANY OBLIGATION TO DO SO, SEEK ANY SHORTFALL INFORMATION/ DOCUMENTS ONLY IN CASE ORICAL DOCUMENTS THAT PRE-EXISTED AT THE TIME OF THE BID OPENING, AND WHICH HAVE NOT UNDERGONE CHANGE SINCE THEN. b) NO POST-BID CLARIFICATION AT THE INITIATIVE OF THE BIDDER SHALL BE ENTERTAINED. c) DURING EVALUATION AND COMPARISON OF BIDS, SAIL-RSP MAY, AT HIS DISCRETION, ASK THE BIDDER FOR SUBMISSION OF SHORTFALL DOCUMENT S/ CONFIRMATORY DOCUMENTS/ CLARIFICATION ON BID. THE REQUEST FOR SEEKING SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS/ CLARIFICAT ION AND THE RESPONSE SHALL BE IN WRITING. MODIFICATION OF THE BID AND ANY FORM OF COMMUNICATION WITH SAIL-RSP FOR SUBMISSION ADDITIONAL DOCUMENTS, NOT SPECIFICALLY ASKED FOR BY SAIL-RSP WILL NOT BE ALLOWED. AND EVEN IF SUBMITTED, THEY WILL NOT BE CONSIDERED. d) IF REQUIRED, WRITTEN COMMUNICATION/S SHALL BE DONE THROUGH GEM PORTAL, FOR SUBMISSION OF THE SHORT FALL DOCUMENTS/CONFIRMATO RY DOCUMENTS/CLARIFICATION WITH A SPECIFIED DATE FOR SUBMISSION OF THE SAME. BIDDER SHALL BE REQUIRED TO SUBMIT SHORT FALL DOCUMENT S/CONFIRMATORY DOCUMENTS/CLARIFICATION TO THIS OFFICE BE DONE THROUGH GEM / E-PROCUREMENT PORTAL OR E-MAIL/ COURIER/ REGISTERED POST/SPEED POST WITH IN THE SPECIFIED TIME MENTIONED IN THE COMMUNICATION/S. TH E ALLOWABLE TIME PERIOD FOR SUBMISSION OF THE SHORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION WILL BE THE SOLE ON OF SAIL-RSP AND AS PER THE COMMUNICATION FROM SAIL-RSP BY THE BIDDER. IF THE TENDERER DOES NOT COMPLY OR RESPOND BY THE SPECIFIE D DATE, HIS TENDER WILL BE EVALUATED BASED ON AVAILABLE DOCUMENTS. e) EVALUATION OF SIMILAR NATURE OF WORK OF RECEIVED OFFERS WILL BE DONE CONSIDERING THE RELEVANT SCOPE OF THE JOB EXECUTED E TENDERER. MERELY THE MENTION OF THE "NAME OF WORK" OF THE WORK ORDER SUBMITTED WILL NOT BE INTERPRETED AS SIMILAR WORK. DECISIO N OF RSP SHALL BE FINAL AND BINDING ON THE TENDERER. #BIDDERS ARE THEREFORE ADVISED THAT THEY SHOULD TAKE DUE CARE WHILE UPLOADING OFFER / CONFIRMATORY DOCUMENTS IN ORDER TO AVOID REJ ECTION OF THEIR BID.# XII. MII & MSE PURCHASE PREFERENCE - PURCHASE PREFERENCE WILL BE GIVEN TO MAKE IN INDIA SUPPLIERS AND MSE SUPPLIERS,WHICH SHALL BE BAS ED ON THE EXTANT GUIDELINES OF GOVT. OF INDIA AND GUIDELINES OF SAIL PLANTS / UNITS. XIII. BID OF THE BIDDERS QUOTING BELOW 25% OF THE ESTIMATED VALUE SHALL BE TREATED AS ABNORMALLY LOW BID AND SUCH BIDDER/BIDDERS MAY BE ASKED TO SUBMIT PGB AS PER CLAUSE NO.38 OF STANDARD T&C. THIS IS NOT APPLICABLE FOR CASES WHERE MINIMUM FLOOR PRICE IS INDICATED IN THE TENDER. “MSE and MII preference will be given as per Government Of India guidelines. Verification of MSE status will be done by GeM. Therefore Bidders are requested to submit requisite documents along with bid for verification of MSE status.” Eligibility Criteria :- ONLY RSP-SAIL REGISTERED VENDORS WHO HAVE BEEN SPECIFICALLY INVITED AGAINST THIS LIMITED TENDER ENQUIRY (LTE) ARE ELIGIBLE TO PARTICIPATE IN THE TENDER. BIDS SUBMITTED BY THE SELLERS TO WHOM THE LTE INVITATION HAS BEEN ISSUED SHALL ONLY BE CONSIDERED FOR EVALUA TION. ANY BID SUBMITTED BY A SELLER WHO HAS NOT BEEN INVITED SHALL BE TREATED AS UNSOLICITED AND SHALL NOT BE CONSIDERED FOR EVALUATI ON. HOWEVER, BIDS SUBMITTED BY AUTHORIZED REPRESENTATIVES OF THE INVITED SERVICE PROVIDERS SHALL ALSO BE CONSIDERED, PROVIDED THEY S UBMIT A VALID AUTHORIZATION LETTER ISSUED BY THE RESPECTIVE INVITED FIRM. THE AUTHORIZATION LETTER MUST CLEARLY AUTHORIZE THE REPR ESENTATIVE TO PARTICIPATE IN AND SUBMIT THE BID FOR THE SUBJECT TENDER ON BEHALF OF THE INVITED FIRM. FIRMS INTERESTED IN OBTAINING REGISTRATION WITH SAIL MAY SUBMIT THE VENDOR REGISTRATION FORM AVAILABLE ON THE SAIL TENDERS PORTAL A ND COMPLETE THE PRESCRIBED REGISTRATION PROCESS WITH THE CONCERNED SAIL PLANT/UNIT. THE ABOVE INFORMATION REGARDING VENDOR REGISTRATION IS PROVIDED SOLELY TO FACILITATE EXPANSION OF THE VENDOR BASE, WHEREVER QUIRED, AND SHALL NOT BE CONSTRUED AS A TENDER INVITATION OR COMMITMENT FOR AWARD OF WORK. FUTURE TENDER ENQUIRIES MAY BE ISSU ED TO SUCH FIRMS SUBJECT TO SUCCESSFUL REGISTRATION AND FULFILLMENT OF THE APPLICABLE ELIGIBILITY REQUIREMENTS. DOCUMENTS TO BE SUBMITTED:-

COPY OF VALID "GST" REGISTRATION CERTIFICATE MENTIONING THE NEW GSTIN ALONG WITH SAC/HSN CODES FOR THE ITEMS YOU ARE APPLY ING IN THE ABOVE TENDER IN THE "RFQ".

DOCUMENTS IN SUPPORT OF TECHNICAL REQUIREMENTS. (AS PER ELIGIBILITY CRITERIA)

DOCUMENTS IN SUPPORT OF OWNERSHIP DETAILS (PROPRIETARY FIRM, PARTNERSHIP, PVT. LTD, PUBLIC LTD, ETC)

CERTIFICATE PERTAINING TO MSE, (IF REGISTERED AS MICRO OR SMALL ENTERPRISE UNDER MSMED ACT 2006).

VALID RSP VENDOR REGISTRATION CERTIFICATE (IF AVAILABLE)

UNDERTAKING AS PER ANNEXURE-A ON COMPANY LETTER HEAD

ACCEPTANCE OF ALL TERMS& CONDITIONS: ANNEXURE- 1

DETAILS AS PER ANNEXURE-S (MANADATORY FOR CASE VALUE MORE THAN/EQUAL TO 1 CRORE).

CERTIFICATION FOR LOCAL CONTENT IN THE QUOTED ITEM (GOODS/WORKS/SERVICES), I.E. LOCAL CONTENT CERTIFICATE AS PER ANNEXUR E -2A/2B. NOTE: I) NON-SUBMISSION OF THE ABOVE DOCUMENTS MAY RENDER THE BID LIABLE FOR REJECTION. II) SAIL RESERVES THE RIGHT TO VERIFY ANY SUPPORTING DOCUMENT(S) SUBMITTED BY A PARTICIPATING TENDERER / BIDDER FROM ITS SOURCE (DOCUMENT ISSUING AUTHORITY). III) IN THE INTEREST OF EXPEDITIOUS COMPLETION OF VERIFICATION, A PARTICIPATING TENDERER /BIDDER SHALL PROVIDE A LIST OF EACH SUPPORTING DOCUMENT ON ITS LETTER-HEAD AS PER #ANNEXURE-S#, ALONG WITH THE CONTACT DETAILS (POSTAL ADDRESS, EMAIL ADDRESS, LANDLINE / MOBILE NUMBER) OF THE ISSUING AUTHORITY OF EACH SUPPORTING DOCUMENT FOR VERIFICATION. IV) NON-VERIFICATION OF ANY SUPPORTING DOCUMENT OR INFORMATION, AT THE SOLE DISCRETION OF SAIL, DOES NOT ABSOLVE THE TENDERER / BI DDER OF ITS ABSOLUTE RESPONSIBILITY TO PROVIDE ONLY GENUINE DOCUMENT(S) IN SUPPORT OF ELIGIBILITY CONDITIONS. V) IN CASE A SUPPORTING DOCUMENT OR INFORMATION IS FOUND TO BE FAKE/FORGED/TAMPERED/ NON-GENUINE AT ANY STAGE DURING TENDERI NG PROCESS & EVEN AFTER PLACEMENT OF PURCHASE ORDER / WORK ORDER, THE TENDERER/BIDDER IS LIABLE FOR PUNITIVE ACTIONS AS PER TANT GUIDELINES OF SAIL. ITEM N O SERVICE NO DESCRIPTION QTY. UOM WEIGHTAGE 10 4001052223 PAINTG PRODUCTION,CTRL& BOARD,6-10M

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Service text of line item 10 :- PROVIDING REQUIRED QUALITY,COLOUR&MAKE OFASIAN,BERGER,J&N,SHALIMAR BRAND SYNTHETICENAMEL PAINT&ARTISTIC PAINTING /WRITING ,PRODUCTION,QUALITY,COST CONTROL ANDOTHER BOARDS INCLUDING LETTERING AS PER SCOPEOF WORK GIVEN BELOW 1)FRESH WRITING/PAINTINGOF NEW/EXISTNG BOARDS WITH REQUIRED QUALITY &COLOURS AS DESIRED BY DEPT.FOR BASE PAINTING& LETTER WRITING.2BRUSH,THINNER REQUIREDFO R THE JOB TO BE ARRANGED BY THE PARTY.3)SAFETY CLEARANCE TO BE TAKEN BEFOR STARTINGTHE JOB.4WALL PAINTING TO BE DONE AT A 6 TO 10 METERS ABOVE GROUND LEVEL.NECESSARY ARRANGEMENT FOR WORKING AT HEIGHT TO BEMADE BY THE PARTY.5)BASE PAINTING&BORDERING TO BE DONE IN ALL DISPLAY BOARDS.SUBJECT MATTER TO BE DRAWN ARTISTICALLY.6)JOB TO BE DONESTRICTLY AS PER INSTRCUTION OF EXEC.OFFICER. 73 DAYS NOTICE WOULD BE GIVEN FOR STARTINGTHE JOB.PARTY MUST BE READY TO START THE JOBWITHIN SHORT NOTICE.MULTIPLE COATS OF BASE PAI NT TO BE APPLIEDTO ACHIEVE SMOOTH NEW BASECOLOUR BEFORE STARTOF ARTISTIC CONTENT PAINTING. SCOPE OF WORK: Labour , Service & Like Charges % :100 Supply Component % : 0 ITC :AVAILABLE EVALUATION CRITERIA:- THE BIDDERS HAVE TO QUOTE OVERALL LOT VALUE FOR ENTIRE QUANTITY OF RFQ. PRICE EVALUATION WILL BE CARRIED OUT ON OVERALL LOT VALUE ON MATCHING PARTS BASIS. ITEM N O SERVICE NO DESCRIPTION QTY. UOM WEIGHTAGE 10 4001052223 PAINTG PRODUCTION,CTRL& BOARD,6-10M

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NOTE: -

WEIGHTAGE OF EACH ITEM AS MENTIONED ABOVE IN THE TENDER SCHEDULE IS THE VALUE OF THAT ITEM AS PERCENTAGE (%) OF OVERALL LOT VAL UE.

AFTER DISCOVERY OF L-1 VALUE,AS THE ITEM WISE RATE (INCLUSIVE OF ALL TAXES, DUTIES, LEVIES AND CESS EXCEPT GST) OF THE TENDER SCH EDULE SHALL BE DERIVED AS FOLLOWS: (I) ITEM-WISE TOTAL VALUE = L-1 OVERALL LOT VALUE X ITEM WISE WEIGHTAGE AS PER TENDER SCHEDULE / 100 (II) ITEM-WISE RATE = ITEM-WISE TOTAL VALUE AS ABOVE AT (I) / ITEM-WISE TOTAL QUANTITY AS PER TENDER SCHEDULE. Special Terms & Conditions :-

THE TENDERER MUST ACCEPT TENDERED SPECIFICATION.OFFERS NOT CONFORMING TO TENDERED SPECIFICATIONS SHALL BE SUMMARILY REJ ECTED.

SUPPLY AGAINST THIS TENDER HAS TO BE COMPLETED WITHIN THE SCHEDULE DELIVERY PERIOD.

JOBS SHALL BE AWARDED TO ONE CONTRACTOR.TENDERER SHOULD QUOTE FOR ALL ITEMS IN THE TENDER FOR CONSIDERATION OF OFFER.

PARTY HAS TO OBSERVE ALL STATUTORY SAFETY & CLC REQUIREMENTS.

WORKMEN DEPLOYED ARE TO BE EQUIPPED WITH ALL REQUIRED SAFETY APPLIANCES & SHOULD BE PROPERLY TRAINED AS PER OUR SAFETY NORMS.

SAFETY CLEARANCE SHALL BE OBTAINED BY THE TENDERER BEFORE STARTING THE WORK.JOB SUPERVISION SHALL BE RESPONSIBILITIES OF THE PARTY.

THE CONTRACTOR SHALL COVER ALL HIS/HER/THEIR EMPLOYEES/ CONTRACT LABORS DEPLOYED AGAINST HIS/ HER/ THEIR CONTRACT IN RSP (I NCLUDING ODISHA GROUP OF MINES) FOR GROUP ACCIDENT INSURANCE SCHEME FOR A MINIMUM AMOUNT OF RS. 10,00,000/- FOR THE PERIOD OF CONTRACT AS AN ADDITIONAL WELFARE MEASURE AND SUBMIT THE PROOF OF THE SAME TO THE EXECUTING DEPARTMENT BEFORE DEPLOYMENT I N JOB. THE COST OF SUCH INSURANCE SHALL BE COVERED BY THE CONTRACTOR IN HIS/ HER/ THEIR QUOTED PRICE ACCORDINGLY AND NO EXTRA PAYMENT TO THIS EFFECT SHALL BE MADE TO THE CONTRACTOR BY RSP. BILL SHOULD BE RAISED AS PER GST ACT/RULES. PARTY WILL BE LIABLE FOR ANY NON COMPLIANCE. PENALTY-1) PARTY HAS TO START THE JOB WITHIN 30 DAYS OF ORDER PLACEMENT OR AS DIRECTED BY THE DEPARTMEN T, WHICHEVER IS LATER, FAILING WHICH A PENALTY OF RS 2000/- WILL BE IMPOSED FROM NEXT DAY ONWARDS. PENALTY WILL BE EXCLUSIVE OF GST.

PARTY FAILS TO EXECUTE THE SCHEDULED JOB GIVEN BY THE DEPARTMENT IN EACH DAY BY DEPLOYING ADEQUATE RESOURCES THEN A PENALTY O F RS.250/-SHALL BE CHARGED FAIL IN EACH SQUARE METER. TOTAL PENALTY WILL BE LIMITED TO:10% OF CONTRACT VALUE. PENALTY WILL BE EXCLUSIVE OF GST."

IN CASE CONTRACT LABOUR ARE DEPLOYED, THE CONTRACTOR SHALL PAY ADDITIONAL WELFARE AMENITY IN THE FORM OF ALLOWANCE (NOT LINKE D TO WAGES) RS. 157.69/DAY OF ACTUAL ATTENDANCE SUBJECT TO MAX OF RS. 4100/- PER MONTH TO THE CONTRACT LABOUR ENGAGED. ESI CONTRIB UTION SHALL BE PAYABLE ON THIS ALLOWANCE BY THE CONTRACTOR. QUOTED RATES SHALL BE CONSIDERED ACCORDINGLY AND NO EXTRA PAYMENT SHALL BE MADE TO THE CONTRACTORS ON THIS ACCOUNT.

"THE CONTRACTOR SHALL COVER ALL HIS/HER/THEIR EMPLOYEES/ CONTRACT LABORS DEPLOYED AGAINST HIS/ HER/ THEIR CONTRACT IN RSP INCLUDING ODISHA GROUP OF MINES) FOR GROUP ACCIDENT INSURANCE SCHEME FOR A MINIMUM AMOUNT OF RS. 10,00,000/- FOR THE PERIOD OF CONTRACT AS AN ADDITIONAL WELFARE MEASURE AND SUBMIT THE PROOF OF THE SAME TO THE EXECUTING DEPARTMENT BEFORE DEPLOYM ENT IN JOB. THE COST OF SUCH INSURANCE SHALL BE COVERED BY THE CONTRACTOR IN HIS/ HER/ THEIR QUOTED PRICE ACCORDINGLY AND NO EXTRA PAYMENT TO THIS EFFECT SHALL BE MADE TO THE CONTRACTOR BY RSP". CONTRACT VALIDITY:365 DAYS JOB DURATION: 210 DAYS PHASES:99 PHASES Inspection Terms :- JOB INSPECTION/ CERTIFICATION WILL BE DONE BY THE EXECUTING OFFICER. BOARDS TO BE PAINTED AS PER SKETCH / WRITING GIVEN TO THE PARTY & THE INSTRUCTION GIVEN BY THE OFFICER IN-CHARGE. Place of Inspection:- AT SP-III SITE Inspection Agency:- Executing Officer or HIS REPRESENTATIVE Equipments To be Supply by Contractor :- ALL TOOLS AND TACKLES REQUIRED FOR THIS JOB INCLUDING PAINT,PRIMER AND TARPIN TO BE SUPPLIED BY THE CONTRACTOR.PARTY SHALL FFOLDING WITH HIS OWN MATERIALS AND HIS OWN COST. Guarantee Clause :- PARTY TO STAND GUARANTEE FOR MINIMUM 6 MONTHS FROM THE DATE OF JOB COMPLETION FOR HIS WORKMANSHIP. Price Variation Clause :- Firm till delivery Delivery Instruction :-

2026 - 31.03.2027 STANDARD TERMS AND CONDITIONS

The SAIL S1 is applicable for this tender. Copy of these general conditions of contract sail s1 is available in the standard documents section of sail we bsite i.e., www.sailtenders.co.in for reference. Firms submitting their tender shall be deemed to have read and understood these conditions and the shall for all intent and purpose be deemed to form integral part of the contract and shall always be constructed accordingly.

If the tenderer resiles from the offer or varies the terms & conditions/rates after submission of tender but before placement of order, unless specificall y asked for by RSP, the tender shall be treated as invalid and the EMD (if any) shall be forfeited. Such firms shall not be allowed to participate in any tender for a period of Six months.

In the event of distribution of order to more than one firm, the order will be distributed in the descending order of price ranking with the lowest nderer getting the highest share and the highest tenderer getting the lowest.

The tenderer to indicate the details of their bank account will be included in the payment instruction, viz, Bank Account No., Type of Account (e.g. C ash Credit/ Current A/c etc.), Branch Name & Address, Bank Name & City. The bidders should confirm their registration with RSP for getting E-payment. If the bidder is not registered and also not submitted the E-payment mandate in prescribed format, then they must submit the mandate with required information and document while quoting. The E-payment mandate form and notice is av ailable on https://www.sailtenders.co.in against #Notice and Circular# under the #Plant Unit# as Rourkela Steel Plant.

Place of Inspection will be as per RSP#s requirement.

In addition to ESI (wherever applicable), the contractor shall cover all his/her/their employees/contract labors deployed against his/ her/ their in RSP (including Odisha Group of Mines) for Group Personal Accident Insurance Scheme for a minimum amount as notified from time to time by PL-CLC fo r the period of Contract as an additional welfare measure and submit the proof of the same to the executing department before deployment in job. The present insurance coverage amount is Rs. 10,00,000/-minimum. The cost of such insurance shall be covered by the contr actor in his/ her/ their Quoted price accordingly and no extra payment to this effect shall be made to the contractor by RSP.

Wage payment- Contractors shall be required to make payment of wages to their labour/workmen directly to the Bank Accounts of the labour/workm en through electronic mode for which documentary evidence shall be produced. Contractors shall be required to distribute Wage slips to their labour/work men within stipulated time as per statute. In case contract labour are deployed, the contractor shall pay Additional Welfare Amenities (AWA) in the form of allowance (not linked to wages) at the stipulated rate per day of actual attendance with a stipulated maximum amount per month to the contract labour engaged. ESI contribution shall be payabl e on this allowance by the contractor. Quoted rates shall be considered accordingly and no extra payment shall be made to the contractors on this account. The present AWA rate per day is Rs. 157.69 and the maximum amount of AWA per month is Rs.

case of any increase in AWA as mentioned e within the period of Contract, the Contractor shall have to pay the revised/increased amount to the Contract Labours to whom AWA was being paid earlier from the date of such increase.

The Contractor is required to pay to the workmen, the Minimum Wages notified by the appropriate government and as per circular issued by RSP from time to time and also to comply with the various provisions of the statute/law/circulars/notices applicable to them (including wages, payable for weekly holi days contemplated under the Minimum Wages Act). The Contractor shall, at all times indemnify the Employer against all claims arising out of the provisions of the Minimum Wages Act and the Rules framed t here under as admissible in respect of any workmen employed by the contractor in carrying out the Contract and against all costs and expenses incurred by the Employer in connection with and (without prejudice to other means of recovery). In case they default on the payment of wages to the Workmen, RSP reserves the right to pay the workmen the said amount on behalf of the Contractors and recover the same from the Contractors bills (against this contract or any other contracts) including additional 30% administrative charges of said amo unt as per rules of the company. Further, in case they default on the payment of other dues or violate any other statutory provisions, RSP reserves the right to pay to the workmen/Statutory authorities the said amount on behalf of the Contractors and recover the same from the Contractors bills. (against this contract or any other contracts)

The contractor, before submission of tender/starting of the job shall inspect the site and working conditions thereof and satisfy himself after condu cting through investigation as to the nature and amount of site work, the responsibility involved thereof and shall collect any other information as y require from the Supervising Agency.

Consumables and other materials required for execution of Repair & Job Contracts (RJC)-(other than materials issued by RSP on non-chargeable b asis) : Consumables & other materials, not specifically identified in the Contract for issue on non-chargeable basis, shall be brought by the Contractor from outside the Plant, after due entry & endorsement of the challan at CISF Gate. For all items not specifically identified for issue on non-chargeable basis by the depart ment and spelt out in the Contract, value shall be recovered from the Contractor#s bills if such materials are not brought from outside against proper docu ments. Only in exigencies, on case to case basis, loan from other Contractors against prior permission in writing of Head of Deptt, with complete details of uch loans shall be allowed.

Stores: After dismantling the Equipments, Contractor shall make his own arrangements to keep the spares or consumables safely to avoid any ss/damage during fitting.

Preparatory Work: The Contractor shall plan his own programme for completing the jobs in such a manner that the entire work of dismantling/installa tion, fabrication/overhauling etc involved is done within the specified time. For this, the Contractor shall start preparatory work and make all their ngements well ahead of shutdown date and he shall be prepared to take up the job immediately after the shutdown is obtained.

Testing: Wherever applicable, Contractors shall complete their jobs well in advance for testing all the equipments in the presence of the Supervising Agency/his authorized representative. The Contractor shall keep the crew for testing, a nd rectification, if any, required at the time of testing, till the unit is handed over to Operations. The Contractor shall ensure satisfactory running of the Plant by doing proper job. The Contractor shall follow the sequence for testing various equipments strictly to avoid any delay in commissioning the main unit.

Drawing: All the relevant drawings referred in the technical specifications of the tender can be seen in the Planning Office of the Supervisor Agency.

Quality of Materials and Workmanship: The Workmanship, quality, nature of work rendered by the Contractor will be subject to approval of the vising Agency, whose decision shall be final and binding on the Contractor.

Co-operation with Agencies: There will be a number of Agencies working in the vicinity of the work area like Electrical,Refractory, Mechanical etc and Contractor should be able to adjust to the working and scheduling as per situation.

Facilities by RSP: Necessary power supply to the welding machine, drinking water connection, lightning etc will be provided to the Contractor chargeable basis by the Supervising Agency at convenient places near the work site.

Vacation of site & handling over: All consumables like bolts, nuts, packing plates, pipes and structural and spares will be provided to the Contractor un less otherwise stated. However, all the tools and tackles including compressor, if required, and consumables like Oxygen, acetylene, welding rods and clean ing materials like cotton waste, Kerosene etc will have to be arranged bythe Contractor at his own cost. All the scrap arising during the course of work is to be removed and shifted to a specified place shown by the Supervising Agency.

Coordination for execution of Work: The Contractor will station an Authorized Representative at the work site to supervise the job and recei ve the day to day communication regarding progress/development of the work from the Executing Agency/department/RSP authority and ensure line up of work accordingly.

Handling & Transportation: Necessary handling/transport facility inside the Plant, like cranes, wagons, winches, truck andscaffolding materials requir ed for dismantling/erection will be provided to the Contractor on non-chargeable basis unless otherwise stated. For any dispute regarding the requiremen t of any of the above, decision of Supervising Agency shall be final and binding on the Contractor.

Labour Escalation Claim (Wherever Applicable): During operation of the contract, if there is an upward revision of minimum wage, DA by any administrative instruction of RSPmanagement, the contracto r will be entitled to reimbursement of such additional amount on actuals.The Contractor shall submit his claim for labour wage escalation, if any, xecuting Agency/Department based on the base date specified at Sl no: 40 (escalation clause).The bills shall be verified and certified by the Executing Ag ency/Department as admissible as per Rules/guidelines of the company and shall be admitted by the executing agency /department and forwarded direct ly to the paying authority for payment. Except escalation in labour wages, the prices in this contract shall be firm. In case of wage escalation, only the foll owing pertaining to wages paid on monthly basis are to be reimbursed to the contractor on production of supporting documents subject to statutory dedu ctions if any. i),,Differential basic wages and VDA, ii) ,,HRA on differential basic wages. iii) ,,ESI & EPF employer contribution on Differential basic wages and VDA payable. No other claim shall be entertained.

Tax Variation clause (To be read in conjunction to SAIL S1) a) Delay attributable to RSP/Force Majeure :- Any increase in taxes and duties on account of statutory increase, fresh imposition of any duty or taxes which take place during such extended period sha ll be admissible/ availed of. Reductions, if any, which takes place, shall be passed onto RSP. b) Delay attributable to Supplier/Contractor:- Increase/ fresh imposition of taxes and duties during the extended period will be to the account of the party. However, the same will be admissible ent for which Input Tax Credit (ITC) is admissible against these levies. Any decrease in taxes and duties during the extended period will be availed of.

Statutory Rules & Regulations: The Contractor shall abide by the provisions of the Factory Act, Orissa Factory Rules, Employees Compensation Act, Con tract Labour (R & A) Act and rules , EPF and MP act, ESI act and all other statutory rules and regulations in vogue and keep the Principal Employer indemnified of the provisions of the above Acts and Rules.

The Contractor is required to maintain statutory/other records like employment card, service certificate etc. as per applicable statutes/directions from RSP authorities issued from time to time in respect of persons deployed at RSP. Further, the records shall be produced before RSP/Statutory authorities as a nd when required/demanded. The agency is liable for disciplinary/penal actions in case of default in statutory compliances or non compliance of RSP'scircular/guidelines/notices.

The contractor(s) has to arrange gate passes for their employees well in advance by complying all the prevailing rules and procedures of the company through contract executing department before start of the job.

Payment terms Unless otherwise stated, the normal payment terms will be as follows: a) ,,If the job duration is more than 90 days, party shall be allowed to raise R/A bill after 30 days of commencement of job and subsequently R/A bill sh all be allowed to be raised only 30 days thereafter. b) ,,If the job duration is 90 days or less, total number of bills including Final Bill, shall not exceed four (04). c) ,,R/A bills may be admitted up to 90% of the Work Order/ A/T value and shall be paid as follows: i),,1st R/A bill:- 100% of the executed value as certified by the Deptt. ii),,2nd/subsequent R/A bills:- 100% of the executed value as certified by the Deptt wit h CLC clearance in original in respect ofpreceding R/A bill, complying deposit of ESI and EPF dues by the Contractors (where contract labour are engaged). d) ,,Final bill:- Balance executed value as certified by the Deptt. with CLC clearance in original, for total executed value (wherecontract labour are engaged) e) ,,Where R/A bill is not applicable, 100% of executed value shall be released against final bill certified by the Deptt. with CLCclearance in original e contract labour are engaged. f) ,,Final Bill shall be submitted by the Contractor within six months from the date of expiry of the contract. g) ,, All payments shall be released against the documents/certificates issued by executing Deptt. and as per terms of paymentstipulated in Work Order/ A/T. h) ,,Since 10% security deposit shall be recovered from each bill including final bill, the party shall be paid 90% only of theexecuted value as certified by the executing deptt. i) ,,In case of orders whose quantity is given in lump sum or quantity is given in a single unit, R/A bill will be allowed againstthe provision of billing schedule. j),, Payment will be effected after statutory deductions as applicable. k),,GST, if applicable shall be charged by issue of invoice for recoveries like L.D, Penalty, Hire charges, Testing/Lab charges,Infrastructure facility charges, cost of material etc.

Security deposit (SD) at the rate of 10% will be retained from each RA bill and final bill. the SD will be released after guaranteeperiod against s certificate' jointly signed by the execution department and suppliers/ contractors where in the contractorwill certify that," on having completed s entrusted to us on contract in accordance with the conditions of the agreement/contract and on having received all payments from RSP due in respect o f the contract in full and final settlement except thesecurity deposits, we hereby claim the refund of subject SD amount" and where in the department will certify that the "original CLC clearance has been retained by the department and the above claim has been verified and there are no demand against the contract inrespect of stores, water charges, tools and plants" after clearance from Contract Labour Cell of RSP and compliance of statutory provisions afte r deductions of any dues from the contractor arising out of any claim by SAIL/RSP on the contractor.

Submission of Bills: Bills are to be submitted to the supervising agency complete with all required documents, which may inter alia include wage heets, ESI/EPF deposit challan/receipts, clearance of concerned departments and statutory authorities etc.

Terms of delivery for repair/ supply items brought from outside plant premises must be FREE DELIVERY AT INDENTOR#S SITE, freight and insurance p aid. Item wise break up of GST with HSN/SAC must be indicated. Tenderers to note that bid evaluation will be on Net Landed Cost basis. Quotations without Firm prices and submitted with Unilateral Price Variation clause are liable to be rejected/loaded suitably for bid evaluation.

For enabling us to avail GST credit on tendered items, the base rate of GST applicable, is to be indicated against each item. If firm is quoting for Exemption/Concessional rate of GST, firm to clearly indicate that during execution of contract, if exemption/concession is withdrawn, the i mpact of additional Landed cost to RSP will be absorbed by the firm. In case prices quoted are inclusive of GST (e.g. price list based items etc) the ST amount with rate of GST to be clearly indicated with confirmation that necessary documents will be provided for availing GST benefit.

Engagement of persons other than contract labour : There are certain jobs (referred to as other operational contracts like AMC etc) for which the contractor will have to engage their skilled personnel witho ut involvement/engagement of any contract labour. In such cases, the contractor will indemnify RSP against any claim arising out of any dispute n their employee and themselves. For such cases clearance of Contract Labour Cell, RSP for payment purpose may be dispensed with. Labour wages/es calation will not be applicable in such cases.

Escalation(If applicable): During operation of the contract, if there is an upward revision of minimum wages, D.A. by any administrative instruction SP management, the contractor will be entitled to reimbursement of such additional amount, on actual basis subject to production of documents showing pa yment at that rate. The base date shall be the date of issue of NIT. No other claim shall be entertained.

Tenderers should satisfy themselves about the scope of work, terms and conditions, working environment, other work in the area, before submitting their offer.

Guarantee: Unless otherwise stated, the contractor shall stand guarantee for the job executed by them/ material supplied by them for a period of six (6 ) months from the date of overall completion of job. The guarantee shall be for any defects arising due to poor workmanship or using substandard material i n the work.

Drawings enclosed (wherever applicable) must be returned with offer. In case, the drawings are too bulky, they can be returned separately to the exec utive who has signed the Invitation to Tender. RSP reserves the right to cancel the offer if drawings are not returned.

Safety Rules: The contract executing department shall certify the usage of desired safety items and tools at the time of processing of final bill.The recoveries ng to non usage will also be indicated by the department in the job completion certificate while processingof the final bill. The Contractor shall abide by the safety regulation of the Principals. He shall take all safety precautions and provide adequate supervision in order to do the j ob safely and without damages to the equipments. The Contractor shall report to Safety Engg.Deptt. immediately on award of contract along with uments and job instructions from the Supervising Agency. Safety Engg.Deptt. shall brief the Contractor on safety precautions, handover the safety e Contractor and explain/clarify the points. The Contractor is not permitted to start the job without reporting to the Safety Engg. Department and without getting their clearance. The Contractor shall take safety precautions and provide adequate supervision in order to do the job safel y and without damage to the equipments. He shall engage workers or do the contract job only when he is satisfied that the hazards, if any, ofgas/electricity /moving machinery etc. are removed from the area of work. For this purpose, if shut-down is to be taken, he shall process for obtaining the same. The Contr actor shall supply required safety appliances like safety shoes boot, ladies safety shoe, helmets, gloves etc. depending onthe working condition as advised by the Safety Engg. Department from time to time and as required for the job. Safety PPE specification a) Industrial Safety Helmet: Standard- As per IS 2925: 1984 and 'ISI' mark, fitted with head band with sweat-resistant liningand cotton webbing chin straps.Fitted with fully adjustable and universal fit Ratchet mechanism.Universal slots on both sides ompatible with head & face PPEaccessories. b) Industrial Safety Shoe: Design: Black color, design-B (ankle boot) as per IS-15298 part-2(2016) with jug loop and padded collar for comfort. ISI marked.Top protection:-Steel To e Cap as per IS 15298.Impact resistance shall be 200J+_4J . Sole (as per application) I. Acid and alkali resistant, abrasion resistant, water & oil resistant, anti-skid design, shall be in accordance with is IS-15298 . II. Heat resistant: 300 deg C for 1 min. III. Electrical resistance: not less than 15 KV. C) FR Jacket: Quality of cloth should meet test characteristics as per IS: method-A. Jacket &Trouser material as per IS norm. GSM ofcloth: between 350-375. OR FR Jacket / Shirt & Trousers made of 330 GSM Fire Resistant Wool & Viscose fabric having inherent fabric flame retardant materialfor protection against molten metal splashes confirming to latest EN ISO 11612. d) Safety Goggle, polycarbonate confirming to EN-166Design type: Wrap around, Optical lens type: single molded, ventilated Side shield including lement, light weight, 100%polycarbonate for wearing over user's glasses, Lens system: coated with anti- scratch. e) RESPIRATOR, DUST, IS: 9473/EN- 149 Standard- as per IS 9473:2002, ISI marked and FFP1S Class. Disposable respirator Low breathing resistance provides a more comfortable feel to the wearer. f) Gloves, different types as per application:- I. Leather cum Canvas Gloves-12" (Split): for Material handling (General purpose) II. Leather cum Canvas Gloves-12" (Chrome): for Material handling (Mechanical) Contact with oil, grease, other dirt and General purposes III. Leather cum Canvas Gloves-14" (Fire Retardant): For working in fire prone areas IV. Leather cum Canvas Gloves-14" (Chrome): for Material handling (Mechanical) Contact with oil, grease, other dirt and General purposes. V. Leather Gloves-18" :for All welding and gas cutting activities. VI. Leather cum Canvas Gloves-18" Cut Resistant: during for handling of sharp sheets/objects. VII. Gloves (PVC) Acid & Alkali Proof-18": for handling Acid & Alkali. VIII. Glove, Type: Non-Asbestos for high temperature resistant, overall length: 450(+/-5) mm. maximum working temperature: 1000degC,should have good mechanical strength, thermal and electrical Insulation, gloves should be comfortable for use. Other safety terms and conditions as intimated ontractor vide terms & conditions of this Tender Enquiry shall also be applicable. In addition, the for specific jobs, Departments engaging the Contractor shall supply safety appliances like gas masks and respiratorsfor working on gas lin e to the Contractor, for due compliance by the Contractor#s workers. It shall be the responsibility of theContractor for returning all such safety appliances in good condition, failing which cost recovery will be made from theContractor#s bills. In case of injury, the contractor shall first take the injured person to the OHSC, RSP. In no case, the contractors are allowed totake the injured person dire ctly outside plant.

Penalty Clause: A. The Contractor shall abide by the provisions of Factories Act. The Supervisory Agency or the Head of Safety Engg. Deptt. Uponhis satisfaction tha t the Contractor is not conforming to the safety requirement may direct stoppage of work and require theContractor to remedy the defects or supply t he omissions as the case may be. The Contractor shall not proceed with the work untilhis compliance with such directions to the satisfaction of the su pervising agency. B. The Contractor shall be fully responsible for the accident caused due to his or his Agents or Workmen#s negligence orcarelessness in regard to the ob servance of the safety requirements and be liable to pay compensation for injuries. C. The firm has to ensure provision of adequate Tools & Tackles and safety items as per IS/BIS/Equivalent standard, of reputedmake, of desired y, with valid fitness certificate (if applicable, issued by Competent authority). D. Violation if any shall call for imposition of penalty by the Executing department as under and the decision of Executingdepartment shall be final& ng in this regard: a) for non-use of desired tools & tackles: Rs.1000.00 per individual, per instance, per violation. b) Rs. 3000.00 for minor violation. c) Rs. 10000.00 for major violation. The total penalty shall be limited to 10% of contract value. d) For repeated violation, the firm shall be liable to debarred from further contracts up to a period of one year Suspension ofbusiness for a period up to 6 months.The total penalty shall be limited to 10% of contract value. e) Major violation resulting in permanent disability/death of any person, the penalty shall be banning of business dealing with RSPor deduction 0% of contract value to a minimum of Rs 50000.00 or both. E. Head of Safety Engg. Deptt.or the Head of Deptt executing the contract shall assess the gravity of violation and decide as to thenature of minor/major violation and impose penalty which shall be final and binding on the Contractor. The penalty amount shall berecoverable from any bill and/or EMD/SD of t he Contractor. F. Bill Payment: No bill will be forwarded to the Finance Department if a true copy of the safety induction certificate is not enclosed with the bill by the contractor. The original certificate will be kept by the department and a declaration to this effect will be given by the department in the back side of the bill.

If required, negotiations will be held with L-1 party only and order on one or more parties will be placed on the basis of finalised L-1 rate. Post L-1 rate finalisation, other parties will be asked to match the L-1 rate. If a tenderer quotes unworkable rates (including all other tenderers under split order which ma tch with L-1 price or prices considered for placement of order are less than the lower range,as per SAIL guidelines issued from time to time # presently it is 25% below the estimated price) i.e., if the quoted rate is abnormally low such that it raises material concerns as to the capability of the bidder to perform t he contract at the offered rate , the party will be asked to justify the rate quoted. After evaluating the justification provided, if it is felt that the bidder has f ailed to substantially demonstrate its capability to deliver the contract at the offered rate, the bid /quote may be rejected. However, under compelling circumstances where the bidder is considered for placement of order despite having quoted abnormally low prices, the bidder will give Performance Guarantee Bond (PGB) (in addition to the security deposit , if applicable) in the form of bank draft / bank guarantee. The amount PGB will be decided by RSP at the time of placement of order. Performance Guarantee Bond shall be equal to the amount which will be the difference bet ween lower limit of allowed range of deviation from the estimated price and the quoted price of tenderers. The Bidder, who refuses to justify quoted overa ll lot value /submit PGB, will not be considered in re-tendering, if order / contract is not finalized from the present tender. In case the tenderers refuse ve the PGB, the following action may be taken against them: (i) If they have submitted EarnestMoney Deposit - their Earnest Money Deposit will be forfeited and they will not be considered in re-tendering if order / contract isnot finalized from the present tender. (ii) If they have submitted Bid Securing Declaration - action may be taken against them as stipulated in the Bid SecuringDeclaration. The PGB (in addition to the Security Deposit, if applicable) through online mode / Bank Draft / Bank Guarantee / Bankers Cheque / Fixed Deposit Receipt (FDR) are acceptable. Bank Guarantee should be issued from any Nationalized or Scheduled Commercial Banks except Co Operative and Gramin Banks en-cashable at Rourkela. In case, the Contractor has any outstanding amount with the Company against a different tender, the same will not be adjusted for this purpose. If B is submitted in the form of Bank Guarantee (BG), the validity of BG should be for the entire contract period including guarantee period. If the Contract p eriod is extended due to default of the contractor, the contractor has to submit extension of validity of BG. In case where the job is to be distributed amon gst more than one party, all Bidders (L-1 Bidder and other Bidders who match with L-1 Bidder(s) price) will have to submit PGB proportionate to their awar d value.

RSP#s decision regarding acceptance of whole or part or summary rejection of tenders submitted without assigning any reasons hall be fi nal and binding.

Tenderer should quote his GSTIN in all duty paying documents, viz, invoice/challan, consignment notes/ Rs. Similarly, RSP#sGSTIN should also be indic ated in the above documents. RSP#s GSTIN is 21AAACS7062F2ZP.

Compliance to SA 8000 requirements Declaration by Supplier/contractors RSP has adopted SA 8000, an international standard on Social Accountability introduced by Social Accountability International (SAI)New York, which ses on nine areas which are useful to meet the basic interests of my employees. I agree to give the following commitment to comply with the requirements of SA8000 given below in my offer. (A) The requirements including but not limited to: # No deployment of child labour. # No deployment of for ced labour. # Providing a safe and healthy working environment. # Respecting the right of all personnel to form and join trade unions of their choice. # No discrimination based on race, caste, religion, gender, birth, union membership, political affiliation, age, national or socialorigin, family responsibility or marital status. # Not supporting the use of corporal punishment, mental or physical coercion and verbal abuse. # To comply with all applicable laws on working hours. # To ensure that wages are paid to meet the legal and industry minimum standards. # Control of suppliers/subcontractors, sub suppliers and Home workers. # To establish an effective management system for implementation of SA8000 standard to the extent possible. (B) In the event of the order placed on me, I will agree to participate in the monitoring activity by RSP, if any, to verifycompliance to SA 8000 requirements. (C) I will identify the root cause of non-conformance w.r.t. SA8000 requirements, if any, and take necessary Corrective Action andPreventive Action. (D) I will inform RSP about my sub-contractors and sub- suppliers. (E) I will ask my supplier/sub-supplier for commitments to adhere to the SA8000 requirements.By agreeing to the terms and conditions of this tender, he tenderer shall be deemed to have agreed to abide by the requirement of SA 8000.

Instruction to bidders for compliance to Goods and Services Tax [GST]- (To be read in conjunction to SAIL S1). i. You are required to provide us the HSN and SAC code of the Goods/ Services being supplied by you, as applicable. Please furnish any additional of business, in any other State/ States from where goods may be directly supplied to us. ii. The tenderer shall quote GST as extra, as applicable. If exempted, the same has to be specified in the techno-Commercial Bid and evaluation shall done accordingly. The firm, who do not have GSTIN, cannot claim GST extra. SAIL-RSP will evaluate such offers considering liability of SAIL-RSP to pay rev enue tax or any tax chargeable as per law for such GST unregistered Vendors/Suppliers/Contractors. iii. For the purpose of this contract/agreement, price is exclusive of taxes and such taxes are payable extra, it is agreed between the parties that taxes as per GST rules shall be borne and payable by SAIL-RSP to Vendor/Supplier/Contractor in addition to the[contract price without taxes] at actual. Vendor/ Supplier/ Contractor would pass on the tax benefit/savings, if any, on account ofoutput taxes to SAIL-RSP. iv. GST, TDS @1% will be deducted from bills for intra-state purchases by RSP for contract valueexceeding Rs.2,50,000/- for which TDS certificate sued by RSP as per the GST rules. v. Contract involving goods and services for building, construction, fabrication, completion, erection, installation, fitting treated as service under accordingly GST shall be payable. vi. Clause for additional input tax credit of GST available to Vendor/Supplier/Contractor vii. For works contract relating to movable property, GST shall be payable treating the transaction at composite supply under GST law at the rate ble to either goods or services which constitutes the predominance part of contract. viii. In view of the GST implementation, as additional input tax credit will be available to the bidders, Vendor/ Suppliers/ Contractor are required to pass on the additional input tax credit on the input tax saving to SAIL-RSP. ix. Vendor / Supplier / Contractor is required to pass on the benefit arising out of introduction of GST, including seamless flow of Input Tax Credit, reductio n in Tax Rate on inputs as well as final goods by way of reduction of price. Accordingly, for supplies made under GST, the Vendor/Supplier/Contractor should confirm that benefit of lower costs has been passed on to SAIL-RSP by way of lower prices/taxes and also provide details of the same as applicable. erves the right to examine such details about costs of inputs/input services of the Vendor / Supplier / Contractor to ensure that the intended benefits of GS T have been passed on to SAIL. x. Vendor / Supplier / Contractor shall avail and pass on the benefits and concessions provided in the transitional provisions of the Goods and ax Law with respect to the supplies. xi. Vendor / Supplier / Contractor shall avail the most beneficial notifications, abetments, exemptions etc., if any, as applicable for the supplies under e Goods and Services Tax. xii. For the purposes of the above-mentioned requirements, the Vendor/ Suppliers/ Contractor shall provide necessary documents as may bene cessary and shall allow inspection of the same to SAIL-RSP.

The contractor has to submit the invoice well in advance considering the last date for availment of ITC on GST as per GST act/rule so that SAIL-RSP w ill be in a position to avail GST credit. In case SAIL/RSP is not in a position to avail GST credit due tolate submission of invoice, GST amount will not be rei mbursed to the contractor.

The retrenchment benefit shall be reimbursed to the contractor(s), if the same is applicable to the concerned contract based onthe engagement of Co ntract Labour(s) in accordance with the provisions of relevant statute and on submission of proof of payment ofthe said benefit by the Contractor.

Medical Examination a) Mandatory Annual Health Examination: The Contractor shall, at its own cost and expense, arrange for a comprehensive annual health examinati on for all its employees/contract labour who have completed 40 years of age within the stipulated timeline mentioned in the applicable OHS &WC ccupational Health, Safety and Working Conditions) Rules. b) Such examinations are to be conducted at our Sector-22 Hospital/ Health Centre and the cost of such shall be borne by the Contractor . The paymen t for such medical examination at Sector 22 Hospital shall be on payment of a nominal charge of Rs. 500/-as per Circular issued by RSP from time to time. The scope of the examination shall include, but not be limited to, the tests prescribed in form of the applicable OSH& WC Rules. c) The contractor(s) shall also undertake medical examination mandatorily at Company#s Hospital (Sector 22 Hospital) /Health Centre for their ct labours other than at (i) above, engaged at the following areas: a. Working at Height b. Engaged at Confined spaces/locations c. Hot metal handling including Crane operation jobs Heavy vehicle operation and loco operation jobs. For the above, the Contractor Employer is required to pay a nominal amount i.e. Rs. 300/- (Rupees three hundred only) for General Medical Examination along with audiometry test, spirometry test, vision test and vertigo test and Rs. 500/-(Rupees five hundre d only) for comprehensive health check up including chest x-ray . The medical examination procedure & cost will be revised as per circular issued by RSP from time to time . (iv) For Contract Workers proposed to be engaged for working in the area at (iii) above, Contractor shall submit Medical Examination Report at the ubmitting application for preparation of height passes or before actual deployment on the above jobs/in areas as notified through RSP circulars time to time. In absence of Medical Fit Certificate issued from the Company Hospital, the Contract labour shall not be allowed to engage at areas as notified by RSP throu gh circulars from time to time.

Biometric Attendance i. The contractor shall be responsible for enrollment and registration of their contract workers in the Contract Labour Management System(CLMS) al provided by RSP. No other means of data management of contract workers other than provided by Rourkela Steel Plant will be acceptable. ii. It is mandatory for the contractor to ensure that all contract workers employed by them mark their attendance using the facial recognition based Bio metric machines as provided within premises of Rourkela Steel Plant (RSP)/Township areas . The deployment data captured through CLMS Portal will only be considered while issuance of NDC as per applicable RSP procedures. The Contractor will be required to pay a one-time rental charge of Rs.100 for each Contract against the use of the CLMS Portal . This amount shall be deducted from the first Running Account Bill (RA Bill) of the contractor. iii. The contractor shall use system generated forms necessary for getting clearances from Contract Labour cell (CLC) of HR department. iv. The contractor will be bound to use attendance and security system installed/ implemented by RSP from time to time like RFID card/system etc. The clause shall be applicable for all contracts of Rourkela locations.

Character and Antecdent verification The Contractor shall ensure that all personnel deployed under the contract have undergone Character and Antecedent Verification (CAV) through nt system in vogue of the respective police authorities.This is a mandatory document while applying for gate passes for the personnel. The Contractor shall maintain digital and physical copies of all certificates and acknowledgements, which must be produced upon demand by authorities.

Clauses The Contractor shall be solely responsible for compliance with all statutory provisions including, but not limited to, the Code on Wages (2019), the Code o n Social Security (2020), and the OSH &WC Code (2020). The Contractor shall indemnify the Principal Employer against any claims, penalties, or legal cos ts arising from the Contractor#s failure to fulfill these obligations.

One Bid per Bidder: A Bidder shall submit only one bid in a particular bidding process (unless otherwise allowed in the bid STC / ATC conditions). In rela tion to the above, bid(s) by #affiliates#/#affiliated firm#, #sister concern#, #associated firm# or #related party# of a bidder, as defined under clause 2 (n ), will be deemed to have submitted multiple bids in a particular bid. By making a bid pursuant to the Bidding Document, the bidder shall be deemed to hav e declared that the bidder has not made any other bid or multiple bids. All the bids of a bidder who has submitted multiple bids, as per the clause, rejected and Bid Security for all such bids shall be forfeited, not by way of penalty or liquidated damages but by way of reimbursement of the pre-estimated costs likely to be incurred by the buyer towards bidding process and in the scrutiny & evaluation of bids. (In line with GeM GTC)

Grievance: SAIL Grievance Portal is hosted on SAIL Tenders website. Bidders/Contractors can lodge their grievances, if any, related to tendering rocess, award of contract etc. at https://sailtenders.co.in/grievance/portal/login .

For terms not specifically mentioned in the enquiry, RSP#s general terms and conditions- "SAIL S1" will apply for any orders placed agains t this tender. Note: I. Vendor need to ensure improvement of environmental performance, efficient use of resources, reduction of wastages & compliance to legal req uirements. II. Vendor need to ensure providing a safe work environment, minimizing the risk of downtime through accidents & compliance to legal requiremen ts. ANNEXURE- A FORMAT FOR UNDERTAKING TO BE UPLOADED / SUBMITTED BY THE AUTHORIZED SIGNATORY OF THE BIDDER ON ITS LETTER HEAD ALONG WITH THE TE NDER DOCUMENTS I #############..#### (Name and Designation) duly authorized to sign the bid for and on behalf of M/s ##############.####.. (herein ter called the bidder) for the purpose of Tender No#######################. of ( Plant/Unit SAIL, Place ), do hereby solemnly affirm and state, on the behalf of the bidder including its constituents, as under: I/We have read the contents of the above mentioned tender carefully and understand that my/ our offer will be evaluated based on the documents/ als submitted along with the offer and same shall be binding upon me/us. I/We undertake and warrant that in relation to the aforesaid tender, our bid was d eveloped genuinely, independently and made with the intention to accept the Contract, if awarded.

BID SECURING DECLARATION: I/ We agree that if I/We withdraw or modify our Bid during the period of validity, or if I / We are awarded the contract and I/ We fail to sign the contract, or to submit a performance security before the deadline defined in the request for bids document, I/We will be liable to be suspended for a period of six mont hs from being eligible to submit bids against all future tenders of Plant/Unit SAIL, Place

UNDERTAKING FOR NON-COLLUSIVE TENDERING: I/We undertake and warrant that our bid was not prepared with any agreement, arrangement, communication, understanding, promise of undertaking wit h any person (including any other bidder or competitor) regarding i)prices; ii) methods, factors or formulas used to calculate prices; iii) an intention ision to submit a bid; iv) an intention or decision to withdraw a bid; v)the submission of bid that does not conform with the requirements of the tender; vi) the quality, quantity, specifications or delivery particulars of the products or services to which this tender relates; and vii)the terms of the bid, and we also undertake that we will not, prior to the award of the Contract, enter into or engage in any of the foregoing.

SUB-CONTRACTING, WHEREVER APPLICABLE: Disclosure in case of Job/ Project Contracts: I/We warrant that we have duly disclosed and will continue to disclose all intended sub-contracting arrange ments relating to the Tender that we are required to disclose, including those which are entered into after the Contract is awarded.

AUTHENTICITY OF DOCUMENTS SUBMITTED FOR BID EVALUATION: I/We declare that the information and documents submitted along with the tender documents by me/ us are complete and correct and I/we are fully res ponsible for the authenticity and correctness of the submitted information and documents. I/We declare and certify that I/we have not made any ding or false representation anywhere in the tender submitted including the annexure thereto. I/We understand that at any time during process of evaluation of tender or at any time after award of contract, if any information / document submitted me / us are found to be suppressing facts /forged / false / fabricated / fudged or incorrect, it shall lead to forfeiture of the EMD/SD and Performance Guarantee, if submitted, besides any other action provided in the contract including banning under the ext ant Guidelines for Banning of Business Dealings of SAIL and initiating any legal action as deemed fit. Further, I/we and all my/ our constituents understand that my/ our offer shall be summarily rejected.

REPRESENTATION OF SINGLE / MULTIPLE FIRMS BY THE AUTHORIZED PERSON: I/We hereby declare that I/we are not representing any other firm participating against this tender. OR I/We hereby declare that I/we also represent the following firm(s) participating against this tender:- Sl No. Name of the firm

(Strike-off the portion which is not applicable)

RELATIONSHIP WITH ANY EMPLOYEE WORKING IN PLANT / UNIT CONCERNED OR DIRECTORS OFSAIL INCLUDING ITS SUBSIDIARIES: a) I/We hereby declare that the Proprietor or any Partner of the Company or Director of our company has no relationship (within the meaning of Section-2 (77) of the Companies Act 2013)with any employee working in Plant/Unit SAIL, Place /any of the Directors of SAIL including its subsidiaries. OR I/We hereby declare that the following Proprietor/Partner/Director of our company (has relationship (within the meaning of Section-2 (77) of the Companie s Act 2013) with following employee working in Plant/Unit SAIL, Place / Directors of SAIL includi ng its subsidiaries:- Name of Proprietor/ Partner/ Director of our company Name of SAIL employee/ Director of SAIL Type of relationship

(Strike-off the portion which is not applicable) b) I/We further declare that if the contract is awarded to me/us, I/we shall inform if any of my/our relative(s) as defined above, join/joins the Plant/Unit erned or joins as Director of SAIL including its subsidiaries at any time subsequent to the award and during continuance of the contract.

ANTI BRIBERY MANAGEMENT SYSTEM (ABMS) DECLARATION: I/We undertake that we shall not give or take any financial or non- financial bribe, to or from anyone during the tender or during the execution of ntract thereafter and if I/We notice any such incident happening, I/We shall report to SAIL Vigilance.

MINIMUM LOCAL CONTENT AS APPLICABLE & LAND BORDER SHARING REQUIREMENTS, IFAPPLICABLE I/ We declare that I/We comply with the provisions of the revised Public Procurement (Preference to Make In India), Order 2017 dated

nded from time to time and also comply with the provisions of DoE Order dated 23.07.2020 with respect to the compliance related to land border requirements and subsequent amendments thereto as applicable, on the date of submission of tender and at the time of Placement of Contract.

CONFLICT OF INTEREST (IF APPLICABLE): I/We undertake that we shall not make any improper use of information obtained from the Purchaser with intent to gain unfair advantage in the Tender Pr ocess or for personal gain including that of our affiliates and that I/we shall suo-moto proactively declare any conflict of interest (coming under the definiti on mentioned above - pre-existing or as soon as these arise at any stage) in any Tender Process or execution of the contract. I/We understand that failure to do so shall amount to a violation of the code of integrity.

I/We declare that I /We have disclosed any previous transgressions of code of integrity with any entity in any country during the last three year s or of being debarred by any other procuring entity in our bid documents. Failure to do so would amount to violation of the code of integrity. Sl.No. Debarred by (Name of the Organization/ Ministry of Steel/ DOE) by Banning Period Date from Date up to

I/We undertake that we have read, understood and accepted the General Terms and Conditions of Contract of Purchase (SAIL-P1) or General Terms Conditions of Contract for Procurement of Services (SAIL S-1), as applicable and shall be binding on us in addition to other terms and conditions mentioned i n the tender document. Seal and Signature of Authorized Signatory ANNEXURE-1 (To be submitted on Supplier#s Letter Head) Format for Acceptance of Commercial Terms, General Terms, Conditions, and all other Terms of the RFQ We (Supplier Name) having registered office at (Address) agree to all the Commercial, General & other Terms & Conditions listed in the GeM BID NO . # We confirm that we are in a position to supply material as per the specification given in RFQ. We have also understood the Procurement Process and the P rocurement rules and special instructions given in the Enquiry. We agree to participate in the Procurement and abide by the rules. We nominate an tive, whose details are given below, to put the bids on our behalf. The details of the Tenderer authorized to bid on our behalf is as follows. Name & Designation: e-mail ID : Contact phone/mobile nos.: Address: For and on behalf of bidder Date: Place: (AUTHORISED SIGNATORY) Name: (SIGNATURE OF TENDERER) WITH SEAL AND DATE ANNEXURE- 2(A) Format for Declaration to be given by a Make In India Supplier To be submitted on the Letter head of the Bidd er Self-Certification (for Procurement values equal to/less than Rs 10 crs) Certificate for M/s. Steel Authority of India Ltd., Rourkela Steel Plant With reference to SAIL-.........RFQ No. ####.#####dt######.. and our offer no. #################.. In line with the revised Public Procurement (Preference to Make In India), Order 2017 dated 16-09-2020, as amended from time to time and as applicable on the date of submission of tender, we hereby certify that we M/s (Bidder name) are local suppliers and item wise ent as defined in above orders for the material to be supplied by us against above mentioned Tender No is furnished as below: Item No. Item Description Local Content (%)

Details of location at which local value addition will be made is as follows: We also understand, false declaration will be in breach of the Code of Integrity under Rule 175(1)(i)(h) of the General Financial Rule for which a ts successors can be debarred for up two years as per Rule 151 (iii) of the General Financial Rules along with such other actions as may be permissible un der law. Note: entries to be made separately for all items as per tender) Seal and Signature of Authorized Signatory ANNEXURE- 2(B) Format for Declaration to be given by a Make In In dia Supplier To be submitted on the letterhead of the Statutory/ cost Auditor/ cost Chartered Accountant as applicable. Certificate from Statutory Auditor / Cost Auditor of the Company (In case of companies) or from a practicing Cost Accountant / Chartered Accountant (in res pect of suppliers other than companies) for Procurement value more than Rs 10 crs Certificate for M/s. Steel Authority of India Ltd. ................................................................ With reference to SAIL-.........RFQ No. ###########.. and M/s. ########. offer no. #################.. 1/ We , having a registered office ####..have verified the records & documents produced before me/ us by the management of M/s. ############ ## having regd. Office ##############.. & having their manufacturing facility at ##########., I/We hereby certify that the company uced ############### during ( 6 months period # half of Financial year) with domestic / local value addition of ............... and we hereby certify t hat in the event of placement of order, M/s.................................shall supply ................................ material/service description ........................................... with local content of ########%. Local content has been calculated as below: Item No. Item Description Local Content (%)

Details of location at which local value addition will be made is as follows: #Local content is the total value of the item procured (excluding net domestic indirect taxes and duties) minus the cost of imported input materials at the manufacturing facility in India (including all customs duties) as a proportion of the net selling price, in per cent.# This certificated is being issued for classifying M.s ############# as a Class -1 or Class #II Local supplier, as per revised Public Procurement (Prefer ence to Make In India), Order2017 dated 16-09-2020of Ministry of Commerce and Industry, Department for Promotion of Industry and Internal Trade (Pub lic Procurement Section), Government of India. Statutory / Cost Auditor of M/s (For companies) Or Cost Accountant / Chartered Accountant (in respect of suppliers other than companies) Sign & Stamp ANNEXURE-S LIST OF SUPPORTING DOCUMENTS GeM bid No.: (On the Letterhead of the Bidder) Sl Type of document (for e.g. work order/job completion certificate/ Invoice/RA bill/Final Bill etc.) Issuing authority Company Details (with full postal address) Contact official Name, Designation & email address of Issuing Authority Contact Official Land Line & Mobile Number of Issuing Authority 1 2 3 4 For and on behalf of bidder (SIGNATURE OF TENDERER) WITH SEAL AND DATE .......................... (Name of work) .

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