High Mast Lighting Tower for large area with LED Flood Lighting System

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Rs. 15650.00/-, payable at Executive Officer Nagar Panchayat Jiyanpur Azamgarh . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C Rs. 15650.00/-, Executive Officer Nagar Panchayat Jiyanpur Azamgarh . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Buyer Added text based ATC clauses

Buyer Added text based ATC clauses (i)-It Will Be Mandatory For The Firm To Send Light Sample Before The Bid End Date. If the sample is not se nt by the Company, Than it will not be considered. 1-It Will Be Mandatory For The Firm To Send Light Sample Before The Bid End Date. It Will Be Mandatory For The Firm To Upload The EMD Copy Any Exemption Not Allowed & Send EMD Original Copy Before The Bid End Date. 2- Farm (The Bid holder will have to submit a Three Year Original Scanned Experience, Three Year Original Acknowledgements with I.T.R. Forms & Balance Sheet And CA Verify Turnover Certificate With UDIN No., GST, PAN, Bank A/C Details), OEM Company( PAN, GST Certificate, Trademark, Manufacturing Certificate, P.W.D Certificate, NABL Certificate, OSRAM Certificate, BIS Certificate, ISO (9001-2015,14001-2015) Certificate, LM79, LM 80, TDS, TTS, Light Catalog), 3- Rs.100 Stamp Paper With Notri Self & Non Black List Declaration. 4- It is mandatory to send the sample of the product before opening the bid If the sample is not sent by the Company, Than it will not be considered. 5- If the uploaded document is Not Readable than the Seller will be Disqualified. 6- Bidder May Rejected At Any Time In Bed Process If Any Wrong Document/Information Found. 7- An affidavit that if the bidder, to the effect that all the records and documents are true and correct, if th e deficiency is found in the said record and document, the agency. Whatever the legal proceeding will be t aken against the agency in relationship to the Above, it will be accept, on stamp of Ten/Hundred Rupees. 8- Bidder must submit Last Six Month updated GST Return Certificate 9- Bidder must submit Last Three Year TDS Certificated

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

nce, type test certificate, approval certificates and other certificates as prescribed in the Product Specifica tion given in the bid document.

Reports on the date of bid opening (to be uploaded with bid): All Document Mention In Bid ATC.

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in t he bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant period s or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the rel evant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is le ss than 3 year old, the average turnover in respect of the completed financial years after the date of consti tution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED T O primary product having highest bid value should meet this criterion.

Over and above the normal Warranty terms as per GeM GTC, the successful bidder / OEM shall have to provide Comprehensive Warranty during the entire Standard warranty period as per contract. : The comprehensive warranty shall be covering the following scope 5 Year (Upload an undertaking with the bid confirming compliance by the bidder if Bidder is taking onus of this compliance. In case OEM is taking onus of this compliance, OEM undertaking is to be uploaded along with Bidder undertaking)

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement i ndicated in the relevant clause of the bid.

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down uring the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e.cu rrent year and three previous financial years) as on opening of bid, as per following criteria: (i) Single order of at least 35% of estimated bid value; or (ii) Two orders of at least 20% each of estimated bid value; or (iii) Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should b e uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid valu e should meet this criterion

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have be en executed.b. Execution certificate by client with contract value.c. Any other document in support of cont ract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experienc e clause: For fulfilling the experience criteria any one of the following documents may be considered as val id proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection rele ase note, etc.

For clothing and allied items, if pre-dispatch Inspection clause has been selected in the Bid, the Inspection Agency shall forward sample from the accepted lot duly identified/ sealed by it, as Reference Sample to ea ch consignee (one reference sample per consignee) for comparing the lot received at consignee end with s uch reference sample. Such reference samples will be treated as part of supplied quantity from the lot and cost shall be borne by the Buyer.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Ag ency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premis es (applicable only if pre-dispatch inspection clause has been selected in ATC): Yes Post Receipt Inspection at consignee site before acceptance of stores: Yes

Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the BUYER):Before dispatch, the g oods will be inspected by Buyer / Consignee or their Authorized Representative or by Nominated External I nspection Agency (independently or jointly with Buyer or Consignee as decided by the Buyer) at Seller pre mises (or at designated place for inspection as declared / communicated by the seller) for their complianc e to the contract specifications. Fee/Charges taken by the External inspection Agency and any external lab oratories testing charges shall be borne by the Buyer. For in-house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through e-mail about readiness of goods for pr e-dispatch inspection and Buyer will notify the Seller about the Authorized Representative/ Nominated Ext ernal Inspection Agency and the date for testing. The goods would be dispatched to consignee only after cl earance in pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reas on of the goods having previously been inspected, tested and passed by Buyer/ Consignee or its Nominate d External Inspection Agency prior to the goods' shipment. While bidding, the sellers should take into acco unt 7 days for inspection from the date of email offering the goods for inspection. Any delay in inspection b eyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. When there is requirement of submission the advance sample, the seller shall inform the buyer promptly through emails about the date of submission of sample to the buyer nominated Inspection agency.

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the design ated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a regist ered office in India to provide after sales service support in India. The certificate to this effect should be su bmitted.

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from buy er before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's approva l, within 5 days of award of contract. Buyer shall, either approve the drawings or will provide complete list of modification required in the drawings within 7 days. Seller shall be required to ensure supply as per app roved Drawings with modifications as communicated by Buyer. If there is delay from buyer side in approva l of drawing– the delivery period shall be refixed without LD for the period of delay in approval of Drawing.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Nagar

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceed ings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the m arket and has at least 1 years residual market life i.e. the offered product shall not be declared end-oflife b y the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsi bility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers c an match and verify the Data Sheet with the product specifications offered. In case of any unexplained mis match of technical parameters, the bid is liable for rejection.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, man ufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU / Public Listed Company for 3 years before the bid opening date. Copies of relevant contracts to be su bmitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Malicious Code Certificate: The seller should upload following certificate in the bid:- (a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not con tain Embedded Malicious code that would activate procedures to :- (i) Inhibit the desires and designed function of the equipment. (ii) Cause physical damage to the user or equipment during the exploitation. (iii) Tap information resident or transient in the equipment/network. (b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due t o activation of any such malicious code in embedded software.

OPTIONAL SITE VISIT:

on its own responsibility all information that may be necessary for preparing the Bid. The costs of visiting t he site shall be borne by the Bidder.

express conditions that the Bidder will release and indemnify the Buyer and Consignee against all liabilities arising out of such visit including death or injury, loss or damage to property, and any other loss, damage, costs, and expenses incurred as a result of such visit.

nd of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary information with regard to site, surrounding, working conditions, weather etc. on its own before submissio n of the bid.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Aut horisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

The Buyer has an existing set up / inventory of similar products. The offered / supplied product must be co mpatible with existing system. The bidder has to ensure Compatibility of the supplied items or shall have to include in the supply the necessary hardware / software to make them compatible at no extra cost to the buyer. The details of items with which compatibility is required are as under: Year

The successful bidder has to supply all essential accessories required for the successful installation and co mmissioning of the goods supplied. Besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price:

yer.

ritten consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due pe rformance of the Contract and the Sellers obligations there under.

The seller is required to print logo as per buyer's requirement.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy ava ilable to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purc hase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screen shot of GST portal confirming payment of GST. . अ'वीकरण अ'वीकरण /Disclaimer