Tarpaulins Made from High Density Polyethylene (HDPE) Woven Fabrics (V3) Conforming to IS 7903

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from buyer before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's approval, within 5 days of award of contract. Buyer shall, either approve the drawings or will provide complete list of modification required in the drawings within 5 days. Seller shall be required to ensure supply as per approved Drawings with modifications as communicated by Buyer. If there is delay from buyer side in approval of drawing– the delivery period shall be refixed without LD for the period of delay in approval of Drawing.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address THAKURBARI RANGAPARA THAKURBARI MILITARY STATION SONITPUR ASSAM .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated

Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 10% of total value.

Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated online through Udyog Aadhaar/URC for that product/service category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITIONS (ATC)

The Bidder shall provide Sample of the product before opening of the Bid. Rejection of Bidder due to n on suppliing of sample is rest upon purchasing committe 2 Past performance of last three years & experience of proc of same product to any PSU in Assam in l ast three years alongwith AMC details.

Annual Turnover Cert of last three years.

Bidder Turnover Cert of last three years.

Cert for acceptance of terms and conditions as per Technical Specification.

The bidder shall submit OEM Authorization Certificate and ISO Certificate

The bidder shall submit Copy of Aadhar Card, PAN Card, GST Registration and Firm Registration Cert.

Minimum three years comprehensive Onsite Warranty shall be provided. All supplied product shall be covered under the manufactures’ standard warranty. During the warranty period, defects arising due to manufacturing defects, poor workmanship or material failure shall be rectified/ replaced by the supplier wi thout any additional cost to the Buyer.

The bidder may inspect the proposed installation site, access conditions and other relevant site req uirement before quoting.

After installation, the supplier shall provide demonstration of the equipment and basic operational/ safety training to nominated personnel of the Unit at no additional cost.

In case of delay in delivery/ installation attributable to the supplier, applicable liquidated damages shall be governed by the prevailing GeM GTC/Contract provisions.

All Bid documents can be downloaded free from the GEM Portal.

All bids should be submitted online through the GEM Portal.

No conditional offer/ quotation will be accepted. Quotations with errors will be rejected. No variatio n in the terms and conditions of the tender including major deviation from standards/ specifications/terms of supply will be accepted.

Tenderer may seek clarification on the tender through “Create Representation” Tab available on G em Portal within the stipulated time. The Tender Committee shall evaluate and comment on the represent ation, if required, may publish corrigendum. No other form of Communication will be entertained.

Any addendum/corrigendum issued shall be part of the bidding document and shall be communicat ed to all the bidders via the Gem portal. The Purchaser shall not be liable for any information not received by the bidder. It is the bidders’ responsibility to check/verify the Gem portal for the latest information relat ed to this bid.

The quoted rates will be valid for six months from the date of opening the technical bid. Rates once quoted will be final and will not be allowed to be increased during the validity period under any circumstan ces and for any reason whatsoever.

GST, Service Tax or any other tax on material in respect of this contract shall be payable by the Se ller and the buyer, will not entertain any claim whatsoever in this respect.

OEM must be registered in India past 5 years or more and in continuously manufacturing and sellin g the same product line.

Bidder must furnish Proof for supplying similar items in Assam for at least 10 years.

Both Bidder & OEM must not be undergoing blacklisting / holiday listing as on the date. Notarized S elf-Declaration by the bidder to be uploaded with bid. OEM Declaration must be furnished by the Company Secretary.

The bidder should have the local Sales and Service office for at least 3 years. Documentary must b e furnished.

Bidder must upload all documents, viz, Firm / Company Registration Certificate, Trade License, GS T Certificate, PAN Card, MSME, proving registered office in Assam, India.

Bidder’s ITR Balance Sheet, Trading and P&L Account and CA Certified with UDIN Turnover Certifica te for immediate previous 3 Financial Years need to be uploaded by bidder; effective from 2020-21.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Product Datasheet is mandatory: Submission of required Brochure of the quoted product by bidder is mandatory to check and verify the product specification. The bid will be rejected if the required Product Specific Product Datasheet / Brochure is not submitted by the bidder. Also if there is any material discrepa ncy in Product Datasheet vis-à-vis Technical Specification Requirement, then the offer shall be summarily rejected.

Technical Compliance vis-à-vis Required Specification, i.e, line wise offered specification, on OEM L etterhead fulfilling of all requirements signed by anybody in the rank of Director / Vice president / Compan y Secretary of the OEM with details such as name, designation, address, e-mail Id and Phone No. The same shall be verified with OEM and any material departure in offering shall render the submission disqualified.

OEM Online URL for – product datasheet, Product Genuineness verification, Warranty Verification, should be part of bid submission and OEM confirmation that this URL shall not be tampered post bid submi ssion.

OEM Declaration on their letterhead that no refurbished component will be used in the quoted pro ducts.

The OEM should have the Local Service office in Assam, India for at least 3 years. Documentary Evi dence must be furnished. .

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank. अ'वीकरण अ'वीकरण /Disclaimer