Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; Last three years from the date of tender

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

buyer.

written consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated

Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 100% of total value.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of ORDNANCE FACTORY KANPUR payable at ORDNANCE FACTORY KANPUR . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C ORDNANCE FACTORY KANPUR . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of ORDNANCE FACTORY KANPUR payable at ORDNANCE FACTORY KANPUR . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of ORDNANCE FACTORY KANPUR payable at ORDNANCE FACTORY KANPUR . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of ORDNANCE FACTORY KANPUR A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Item Nomenclature : Hiring Vehicle with driver for Security. Detailed s pecn. As per specification No.023/OFC/MT/Security/2026 dated- 14/0 6/2026. (24 Hrs. X 120Kms.) EMD : Earnest Money of Rs. 43,253.00 is to be submitted with technical bid. Following categories of Sellers shall however, be exempted from furnishing EMD: Micro and Small Enterprises who are manufacturer of the Primary Pr od uct Category or Service Provider of the Primary Service Category an d give specific confirmation to this effect at the time of bid submissi on and whose credentials are validated online through Udyam Regi stration and through uploaded supporting documents. Start-ups as recognized by Department of Industrial Policy and Promot ion (DIPP). KVIC, ACASH, WDO, Coir Board, TRIFED and Kendriya Bhandar. Sellers who have got their credentials verified through the process of Vendor Assessment by Vendor Assessment Agencies for the Primar y Product / Primary Service for which Bid / RA has been invited. Sellers/ Service Provider having annual turnover of Rs 500 Crore or mo re. Micro and Small Enterprises registered with NSIC for the Primary Produ ct Category whose credentials are validated through NSIC database and through uploaded supporting documents. Micro and Small Enterprises registered with DIC for the Primary Produc t Category whose credentials are validated through DIC database a nd through uploaded supporting documents. Sellers / Service Providers holding BIS License for the Primary Product Category whose credentials are validated through BIS database an d through uploaded supporting documents. Central / State PSUs. Seller / Service Provider registered with designated Agency / Authority as specified in the bid document by the Buyer – such bidder shall h ave to upload scanned copy of relevant registration document in pl ace of EMD document while bidding. The bidders should furnish EMD or EMD exemption certificate along with the ir bids.EMD shall be drawn in favour of the Ordnance Factory, Kanpur. The E MD may be accepted in the form of Account Payee Demand Draft, Fixed D e posit Receipt, Banker's Cheque or Bank Guarantee from any of the commerc ial banks. Bidder has to upload scanned copy/proof of the DD/FDR/BG along with bid and has to ensure delivery of hard copy to the buyer within 5 days of Bid end date/Bid opening date. Commercial Eligibility & Experience criteria : Regarding financial ca pability and experience, participating firms have to submit following documents along with bid: Pre-qualification: a . The bidder must have successfully executed/completed at least one sing le order of 80% of the Estimated Bid Value (i.e. Rs. 11,53,400 .00 ) or 2 orders each of 50% of the Estimated Bid Value (i.e. 7,20,875 .00 ) or 03 orders each of 40% of the Estimated Bid Value (i.e. Rs. 5,76,700 . 00 ) fo r providing vehicle with driver in last three years (i.e. the current finan cial year and the last three financial year) to any Central/State Govt. O rganization/PSU/Public li sted Company. Copies of contracts/ work orde rs and documentary evidence of successful execution/ completion in s upport of Past Experience along with names, address and contact deta ils of clients shall be uploaded with the bid for verification by the Buye r. b . The bidding firm should have minimum 1 required type of vehicle in his own name or should have agreement with owner (if vehicle is not own ed by the bidder) and shall submit the documentary proof with the tec hnical bid. The minimum average annual financial turnover : T he bidder durin g the last 03 years, ending on 31 st March of the previous financial ye ar should be atleast 30% of the estimated cost. Hence, as per applic ability on GeM, it will be 0 5 Lakh . Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificat e from the Chartered Accountant/ Cost Accountant indicating the tur nover details for the relevant period shall be uploaded with the bid. I n case the date of constitution/incorporation of the bidder is less tha n 3-year-old, the average turnover in respect of the completed financ ial years after the date of constitution shall be taken into account for this criterion. Availability of office of service provider : An office of the Service Pr ovider must be located in the district of Kanpur Nagar/ Kanpur De hat (Ramabai Nagar)/ Unnao . For proof of address, documents in the name of firm or owner of the firm with address should be one of t he following only: Certificate of Incorporation issued by Government of India, GSTIN registration certificate with address EPFO or ESIC registration certificate with address Udyog Aadhaar Memorandum (UAM)/UDYAM registration certifi cate with address The National Small Industries Corporation Limited (NSIC) certifi cate with address Registration certificate of Shop or Commercial Establishment (L abour department, Uttar Pradesh) with address. In case of non-submission of above mentioned documents by the participating firm at the time of technical bid, offer of the firm may be ignor ed and no further clarification may be asked. Service requirement : As per clause no-1 .1 to

of attached specifica tion. U sage Variant : 12 0 km s X 24 hrs. per day. C ontract period : 12 Months from date of placement of supply order. Vehicle type : Non A.C. SUV /MUV model ( Mahindra Scorpio / Mahindra T UV 300 / Mahindra B oloro / Maruti Suzuki Vitara Breeza / Maruti Suzuk i Ertiga) . Year of vehicle model : Last three years from the date of tender publication . UoQ : Unit of quantity for 01 vehicle for 01 day =01 Trip (24 hrs 120 KM ). Bid to RA enabled : No Years of Past Experience Required : 0 Year (s) Time allowed for Technical Clarifications during technical evalu ation : 2 Days MII Compliance : Yes Applicable Laws/Jurisdiction: All questions, disputes or differences ar ising out of or in connection with the contract, if concluded shall be s ubject to the exclusive jurisdiction of the Court within the local limits (Kanpur Nagar, Uttar Pradesh) whose juri sdiction the place from whic h the Aceeptance of Tender is issued, is situated. This contract shall be governed by the subject to the and interpreted and construed in a ccordance with the Laws of the Republic of India, as may be in force from time to time. GST Declaration : Bidders are advised to mention GST Percentage (%) alongwith Unit Rate. Arbitration clause : Yes Mediation Clause : No Security clause : As per clause no-

of attached specification. Payment Terms : The payment will be made on monthly basis within 3 0 days after submission of bill by the firm after completion of the wor k and issue of satisfactory completion certificate from OFC authoritie s .” Deviation/Failures and Penal Provisions : As per clause no-

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of specification . Price Variation Clause : No price variation will be allowed during the c ontract period. Quantity Distribution : 100% to L-1 firm, if L-1 firm is MSE. Otherwise, MSE clause will be applicable. Bidde r/supplier/organization/proprietor/any of the director(s) shall not b e banned or suspended or blacklisted by any government/Public sect or undertaking/corporate Organization or convicted in any court of la w across India or declared Bankrupt or insolvent. A self-declaration c ertificate must be uploaded in GeM portal under bidder official letter head. Bidder Financial Standing : The bidder should not be under liquidatio n; court receivership or similar proceedings should not be bankrupt. Bidder to upload undertaking to this effect with bid. Inspection Type : Buyer Inspection at OFC by the Chief General Manag er or his Authorized representative. Bidder’s offer is liable to be rejected if they don’t upload any of the certi ficates/documents sought in the Bid document, ATC and Corrigendu m, if any. Dedicated/toll free telephone no. for service support : Bidder /OEM must have Dedicated/toll free no. for Service Support. Escalation Matrix for Service Support : BIDDER/OEM must provide E scalation Matrix of Telephone Numbers for Service Support. Execution of service (Log sheet): The service provider will create lo gs for each service rendered. Before, generation of the bill, logs will be verified by the buyer/consignee. Non Disclosure Declaration Certificate (On Bidder Letter Head) t o Be Uploaded With bid : M/s (participating firm’s name) hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sa mple or information thereof to any third party during and after expiry of contract. If defying the norms as per the Contract a legal action may be taken a gainst me as per the existing Rules. Option Clause : The purchaser reserves the right to increase or decrea se the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantit y during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly. Performance Security Deposit : Nil for purchase order value upto Rs. 10 lakhs and above Rs.10 lakhs, PSD is mandatory and equal to 5 % o f the total contract value. Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. The Seller shall not assign the contract in whole or part without obtainin g the prior written consent of buyer. The Seller shall not sub-contract the contract in whole or part to any ent ity without obtaining the prior written consent of the buyer. The Seller shall, notwithstanding the consent and assignment/sub-contr act, remain jointly and severally liable and responsible to buyer toget her with the assignee/sub-contractor, for and in respect of the due p erformance of the Contract and the seller’s obligations there under. While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming pay ment of GST. Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: The Seller fails to comply with any material term of the Contract. The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability oth erwise becomes apparent. The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or de fective Material(s) promptly. The Seller becomes bankrupt or goes into liquidation. The Seller makes a general assignment for the benefit of creditors. A receiver is appointed for any substantial property owned by the Seller . The Seller has misrepresented to Buyer, acting on which misrepresentat ion Buyer has placed the Purchase Order on the Seller All other terms and conditions : As per specification No.023/OFC/MT/Secur ity/2026 , dated- 14/06/2026 . . अ'वीकरण अ'वीकरण /Disclaimer