Polyvinylchloride (PVC) Industrial Boots (V3) ISI marked to IS 12254

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization: Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): CMPDIL Post Receipt Inspection at consignee site before acceptance of stores: GM (Safety) OR HIS AUTHORISED REPRESENTATIVE

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Buyer uploaded ATC document Click here to view the file .

Buyer Added text based ATC clauses

SIZE WISE REQUIREMENT: Item Size Quantity in Pairs PVC KNEEBOOT 5 1 , 120 6 2 , 660 7 3 , 630 8 3 , 650 9 4 , 730 10 2 , 160 11 730 Total 18 , 680

ADDITIONAL TECHNICAL SPECIFICATIONS: Additional Technical specifications & requirements sha ll be as per Annexure – 1 of Buyer Uploaded ATC Docs.

PROVENNESS CRITERIA AND OTHER CONDITIONS : Provenness Criteria and Other Conditions shal l be as per Annexure – 2 of Buyer Uploaded Buyer Uploaded ATC Docs .

PROFORMA FOR EQUIPMENT AND QUALITY CONTROL: MSEs/ Startups seeking relaxation from p rior turnover and prior experience criteria are required to submit the details of plant &machinery, qualit y control arrangements, etc. in the Proforma for Equipment and Quality Control along with the requisite documents as per Annexure -3 of Buyer Uploaded Buyer Uploaded ATC Docs.

SECURITY DEPOSIT : The successful bidder shall be required to furnish Security Deposit for an am ount of Five percent (5%) of the total landed value of the contract including all taxes, duties and other c osts and charges. The Security Deposit shall be deposited through RTGS / NEFT / IMPS /e-BG (GeM Format) /other digital modes or in the form of a Bank Guarantee as per format enclosed as Annexure – 4 of Buyer Uploaded ATC Docs. , issued/ confirmed from any of the RBI Scheduled Commercial banks in India in purchaser’s country (on a non-judicial stamp paper) within 15 days from date of notification of award or placement o f order. The Security Deposit shall be in the same currency(ies) in which contract is to be signed. The address and other details (including telephone no.) of the controlling officer of the issu ing bank should be included in Bank Guarantee. BANK GUARRANTEE MUST BE OPERATABLE AND ENCASHABLE AT THE BANK’S LOCAL BRANC H AT ASANSOL Security Deposit will be released with the approval of competent authority after completion of supplies and acceptance of material by the consignee in case of supply contract / rate/running contracts or after successful commissioning and on receipt of confirmation of Performance Bank Guarantee(s) for all the e quipment covered in the contract in case of contracts for equipment and all those items/ goods involvin g installation and commissioning on part of the supplier and PBG. If the successful tenderer fails to deposit the security deposit within 15 (fifteen) days from date of Notifi cation of Award / placement of Order, another opportunity shall be given to them for submission of Sec urity Deposit within next 15 days. If the successful tenderer still fails to deposit the security deposit wit hin the extended period but executes the supplies within the extended security deposit submission peri od i.e. within 30 days from date of Notification of Award / placement of Order, the submission of Securit y Deposit shall be waived, as the purpose of submission of SD is fulfilled. In cases where the supplier does not submit the Security Deposit (SD) in time, the SD amount will be de ducted from the first bill or in case of insufficient amount, from subsequent bill(s) of the supplier till the full SD amount is deducted. In cases where the successful tenderer did not submit the security deposit even within the extended pe riod for SD submission but has supplied the materials either in full or in part after the extended period f or SD submission, a penalty equivalent to 0.5% (half percent) of SD amount for delay of each week or p art thereof (period of delay is to be calculated from the 31st day from the date of Notification of Award / placement of Order to the date of receipt of full SD/deduction of full SD) shall be levied subject to a max imum of 5% of the contract value. All Central/State Government Organization/PSUs, Govt. Ministries, Departments, Attached and Subordin ate Offices, Autonomous bodies formed by the government, shall be exempted from submission of Secu rity Deposit.

PERFORMANCE BANK GUARRANTEE (PBG) : The successful bidder shall be required to furnish a Pe rformance Guarantee (in the format enclosed as Annexure – 5 of Buyer Uploaded ATC Docs. ) equiv alent to 10% value of the total landed value of the contract including all taxes, duties and other costs a nd charges, without considering Input Tax Credit. The performance Bank Guarantee shall be valid for period of 18 (EIGHTEEN) months from the date of the supply. The Performance Guarantee shall be in the form of a Bank Guarantee issued by issued/ confirmed from any of the RBI Scheduled Commercial banks in India in the prescribed format on a non-judicial stamp pa per. The address and other details (including telephone no.) of the controlling officer of the issu ing bank should be included in Bank Guarantee. BANK GUARRANTEE MUST BE OPERATABLE AND ENCASHABLE AT THE BANK’S LOCAL BRANC H AT ASANSOL The PBG will be submitted through Structured Financial Management System (SFMS). In cases where th e supplier does not submit the PBG in time or as per the prescribed format in line with the contract stipu lations, the PBG amount will be deducted from the first bill or in case of insufficient amount, from subse quent bill(s) of the supplier till the full PBG amount is deducted. This amount shall be refunded to the su pplier upon acceptance of PBG submitted by them. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject to satis factory performance of the equipment/ items during the warranty period, no claim pending and fulfilme nt of all contractual obligations. In the event of breach of a contract / failure of fulfilment of contractual obligations by the supplier, the Performance Bank Guarantee shall be forfeited and encashed / credited to ECL’s account.

Submission of SD/PBG through Electronic Bank Guarantee (e-BG) Mode only Submission of Security Deposit (SD)/Performance Bank Guarantee (PBG) through Electronic Bank Guarantee (e-BG) mode shall be mandatory . The Materials Management Department, Eastern Coalfields Limited (ECL), has extended the facility for submission of e-BG through the National e-Governance Services Limited (NeSL) portal for contra cts entered into with the Materials Management Department, ECL (Headquarters). Accordingly, the bidder/vendor shall arrange for issuance of the required SD/PBG in e-BG mode throug h its issuing bank via the NeSL portal, ensuring incorporation of all mandatory fields and particulars as prescribed by NeSL. Sl Field Description of Fields Mandatory (As applicable)

PAN/UIN PAN/UIN of the Legal Entity NCTGC2539P

Name Name of the Legal Entity Materials Management Depar tment Under ECL

Email ID Email ID of the Legal Entity gmmm.ecl@coalindia.in

Name of the Repre sentative Representative of the Legal Entity Parthaasis Ram

Email Id Email Id of the Representative gmmm.ecl@coalindia.in

Mobile Number Mobile Number of the Representative 9434795919

Tender/ Contract R eference Number P.O Reference, Tender ID etc. As applicable

Relation to Contrac t Options are: Beneficiary Debtor/ Beneficiary/Creditor The e-Bank Guarantee does not require SFMS confirmation, thereby facilitating faster processing and v erification of the Bank Guarantee.

Payment terms: 100% payment within 21 days after-Receipt of the goods at site, and Acceptance by the consignee and submission SD/PBG as per contract.

Paying Authority : GM (Fin)/Ic or his authorized representative.

Documents Required for Payment: The supplier shall submit the following documents along with t he bills/invoices to the Paying Authority for processing and release of payment i. Supplier's invoice, Pre-Receipted and Stamped showing Contract Number, Goods description, quantity, unit price, total amount and GST No. of Ultimate Consignee. ii. Receipted Challan/ Consignment Note of all the consignments. iii. Manufacturer’s Test & Inspection Certificate (if any). iv. Manufacturer's Warranty /Guarantee Certificate (if any). v. Documentary evidence for freight & transit insurance charges upto destination (if any). vi. Copy of Certificate of Insurance (if any). vii. Any other document(s) if required as per contract

Clarification of Bids/ Shortfall/ Confirmatory Documents : After evaluation of the uploaded docu ments, shortfall documents, if required, shall be sought from the bidder. For this purpose, maximum 1 c hance shall be given. The time period for the clarification will be 7x24 hrs given to the bidders to uploa d these clarifications / shortfall documents. The bidder will upload the requested documents within the specified period and no additional time will be allowed in this regard for on-line submission of documen ts after the maximum 1 chance, of 7x24 hours duration. If the bidder does not comply or respond by the specified date & time, his tender will be liable to be rejected. The shortfall information/documents shall be sought only in case of historical documents as per GeM provision/rules. No Shortfall documents w ill be accepted during 48hrs challenge/representation window.

Price Fall Clause: If the contract holder reduces its price or sells or even offers to sell the contracted goods or services following conditions of sale similar to those of the contract, at a price lower than the c ontract price, to any person or organization during the currency of the contract, the contract price will b e automatically reduced with effect from that date for all the subsequent supplies under the contract a nd the contract be amended accordingly. In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to i nvocation of ‘Price Fall clause’ or any other reason, the same lower price shall also be applicable for the other suppliers who are having parallel RCs against the same tender. If any parallel RC holder does not accept the lower price, CIL shall have the right to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC holders. The provisions of price fall clause will however not apply to the following: i) Export/Deemed Export by the supplier; ii) Sale of goods or services as original equipment prices lower than the price charged for normal replacement; iii) Sale of goods such as drugs, which have expiry date; iv) Sale of goods or services at lower price a) on or after the date of completion of sale/placement of order of goods or services by the authority concerned, under the existing or previous Rate Contracts b) Under any previous contracts entered into with the Central or State Government Depart ments including new undertakings (excluding joint sector companies and or private parties ) and bodies. Note: a. The currency of contract will mean the period till completion of supply. b. The bidder will be asked to submit a copy of the latest purchase order (bidder may opt to mask t he price portion and shall submit an undertaking that priced copy will be submitted on being L1 aft er opening of Price Bid / Reverse Auction) for the tendered / similar item(s) received by them from any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiar ies or other PSU or any other private organization, along with the offer. In case the bidder has not received any purchase order for the tendered / similar item(s) from any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries o r other PSU or any other private organization, they need to submit a self-certificate as under: “It is hereby certified that, We……… (Name of the Firm), have not received any order for the tender ed / similar item(s) from any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and / or its Subsidiaries or other PSU or any other Private Organization.” c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract. d. The supplier shall submit a certificate along with the bill(s) as under:- “I/We certify that there has been no reduction in the sale price of the offered / supplied goods und er this contract or similar item(s) and such goods have not been offered/sold by me/ us to any Org anization /Ministry / Department of the Govt. of India or Coal India Ltd. and/or its Subsidiaries or ot her PSU or any other private organization, as the case may be, during the currency of the contract at a price lower than the price charged under the contract.” e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh. f. Point (b) above is not applicable in the case of renewal of Depot Agreements

Risk Purchase a) In the event of failure of the supplier to deliver or dispatch the stores within the stipulated date/perio d of the supply order or in the event of breach of any of the terms and conditions mentioned in the sup ply order/ contract, ECL shall have the right to purchase the stores from elsewhere after due notice to t he defaulting supplier at the risk and cost of the defaulting supplier. The cost as per risk purchase exer cise may be recovered from the Earnest Money Deposit/ Security Deposit/ Performance Security of the supplier and/or bills submitted by the supplier against the same contract or any other contract pendin g in the ECL and/or in any other Subsidiary Companies / CIL. b) Risk purchase action may be initiated as a last resort, under any of the following conditions: (i) When the supplier fails to deliver the materials even after extending the delivery period. (ii) When the supplier fails to respond to purchaser’s request for supply of the materials and fails to provid e any genuine and bonafide reason for the delay in supply. (iii) When the supplier breaches any of the terms and conditions of the supply order/ contract and as a result fails to execute the order satisfactorily.

LETTER OF BID (LOB) : The bidder shall furnish the Letter of Bid in the format enclosed in Annexure - 6 of the Buyer Uploaded ATC Docs in their company letterhead. The LOB should be signed by an auth orized person of the company.

EARNEST MONEY DEPOSIT : Bidders shall deposit the prescribed Earnest Money Deposit (EMD) on or before the due date and time specified for submission of the online bid. In the event of non-receipt of the EMD within the stipulated ti me, the bid shall not be considered. Bidders eligible for exemption from payment of EMD under the ap plicable GeM General Terms and Conditions (GTC) and bid conditions shall not be required to submit th e EMD. The EMD may be remitted through NEFT/RTGS from any scheduled Indian bank to the following bank a ccount of Eastern Coalfields Limited: (a) Beneficiary / Account Holder Name: Eastern Coalfields Limited (b) Bank Account Number: 11214377214 (c) Bank Name & Branch: State Bank of India, Asansol Branch (d) IFSC Code: SBIN0000011 (f) Type of Account: CURRENT The EMD remitted through NEFT/RTGS must be credited to the aforesaid bank account of Eastern Coalf ields Limited on or before the last date and time prescribed for submission of the bid. In the event of n on-receipt of the EMD within the stipulated time, the bid shall not be considered. The bidder shall upload on the GeM portal a scanned copy of the acknowledged NEFT/RTGS application form or transaction receipt issued by the bank, clearly indicating the alphanumeric Unique Transaction Reference (UTR) number. Where exemption from payment of EMD is claimed, the bidder shall upload, at the time of bid submissi on, scanned copies of valid documentary evidence supporting such exemption. The admissibility of the exemption shall be determined in accordance with the applicable GeM GTC and the conditions of the bi d.

Jurisdiction : Irrespective of the place of delivery, the place of performance or place of payment under the contract, the contract shall be deemed to have been made at the place from where the tenders hav e been invited. All the dispute/claims arising out of the contract entered into with contractor will be subj ect to the jurisdiction of Courts of “Asansol” from where the contract has been issued. The Courts in whose territorial jurisdiction the place from where contract is being issued is located i.e. A sansol shall be competent to deal with any matter arising out of this Purchase Order/Contract.

TReDS: Trade Receivables Discounting System (TReDS) is an initiative of Reserve bank of India (RBI) to facilitat e MSME receivable payments from corporates. MSE bidders are requested to get registered on the abov e TReDS platform and confirm in offer and the same would be mentioned in the purchase order. ECL has on boarded TReDS platform details as under - Sl. TReDS Platform Contact Details

Receivables Exchange of India Ltd (URL -https://www.rxil.in/Home/Index) Mrs. Upasana Majumder BD-ARM Mob: +91 8697212759 (upasana.majumder@rxil.in)

A-TReDs (URL - www.invoicemart.com) Mrs Monalisa Das Nath, Dy. VP Mob: +91 8100551223 (monalisa.das@m1e xchange.com)

Mynd Solutions (URL - www.m1xchange.com). Mr. Subhas Chakraborty, RM Mob: +91 9681193155 (Subhas.Chakraborty @invoicemart.com)

C2treds (URL - www. c2treds.com). Mrs Monalisa Das, Director Mob: +91 9220407665 (monalisa.das@c2tre ds.com)

DTX (URL - www. www.kredx.com). Ms. Shivangi Gulati. Regional Head Mob: +91 8104435912 ( shivangi@kredx.co m )

Purchaser's Right to Accept or Reject any or all Bids : The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contract award , without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Purchaser's action. No dispute of any kind can be raise d against this right of the Purchaser in any court of law or elsewhere.

The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder wi ll solely be their responsibility and appropriate action will be taken by CIL/Subsidiary Company if it is su bsequently found to be misleading/ false/ forged.

Provisions of CIL’s Purchase Manual : The provisions of CIL’s Purchase Manual and its subsequent a mendments (Available on CIL’s website, www.coalindia.in) prevailing on the date of opening of tender s hall also be applicable, if not specified otherwise in GeM Terms and Conditions / Bid document / Contrac t. . अ'वीकरण अ'वीकरण /Disclaimer