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| Consignee | Address & Destination | Quantity | Delivery Timeframe |
|---|---|---|---|
| --- [Page 6] --- | 1 Sunil Digambarrao Potekar 110003,A BLOCK CGO COMPLEX NATIONAL INFORMATICS CENTRE NEW DELHI 25 30 E.सं. E.सं. /S.N o. परेषती परेषती / / Uरपो=टdग Uरपो=टdग अिधकार अिधकार /Consignee Reporting/Officer पता पता /Address मा ा मा ा /Quantity =डलीवर =डलीवर के के =दन =दन /Delivery Days Special terms and conditions-Version:4 effective from 09-10-2025 for category Toner Cartridges / Ink Cartridges / Consumables for Printers 1 . 1 . This category covers two classes of products — OEM Cartridges/Consumables and Compatible Cartridges/Consumables — to enable buyers to procure both original and compatible options in a transparent and competitive manner. 2 . Definitions: (a) OEM Cartridge/Consumable refers to a cartridge manufactured by a company that also manufactures printing machines such as printers, multifunction (all-in-one) devices, or plotter printers, and is intended for use with those machines. (b) Compatible Cartridge/Consumable refers to a cartridge manufactured by an entity other than the OEM of the printing machine but designed to be compatible with, and functionally replace, the OEM cartridge. 3 . The parameter “Product Class of Cartridge” has two values — OEM and Compatible. ‘OEM’ denotes a cartridge having a brand same as that of the printer, while ‘Compatible’ denotes a cartridge having a brand different from the printer(s) but compatible with the printer(s). Buyers can select only ‘OEM’ or only ‘Compatible’ or both ‘OEM’ and ‘Compatible’ (or ‘any value’) as per their requirement. 4 . Printer OEMs authorised in this category and granted dashboard access shall upload catalogues under Product Class of Cartridge – OEM. Compatible OEMs shall upload catalogues under Product Class of Cartridge – Compatible strictly in accordance with their approved Vendor Assessment (VA) report. 5 . Incorrect selection of product class or deviation from the approved VA report by the sellers may attract administrative action, including removal of catalogues, temporary suspension, or any other action deemed appropriate by GeM. 6 . The parameter “Model Number of OEM Printer/MFP” shall indicate the printer or multifunction model for which the offered cartridge/consumable is suitable. Sellers shall ensure correct mapping of cartridges/consumables to printer models while creating catalogues. 7 . Printer OEMs and Compatible OEMs shall have their respective model/part numbers included in the drop-down options prior to catalogue creation. Catalogues created using unapproved or incorrect model numbers may be removed and attract administrative action. 8 . Compatible OEMs shall ensure that their model or part numbers do not resemble those of printer OEMs in any manner likely to mislead or confuse buyers. 9 . Sellers requiring inclusion of new model/part numbers (against parameter “Model Number of OEM's Printer Cartridge/Consumable ”) or the OEM’s name (against the parameter “Name of the OEM/Compatible Manufacturer of Cartridge/Consumable Offered”) in drop-down options shall submit such requests to the GeM Helpdesk along with supporting documentation. Requests shall be processed by GeM based on verification of the vendor’s eligibility and the applicable VA report. 10 . The parameter “Name of the OEM/Compatible Manufacturer of Cartridge/Consumable Offered” shall indicate the name of either the printer OEM or the compatible OEM, as applicable. Sellers shall select their name only from the approved drop-down options available after completion of Vendor Assessment and inclusion through the Helpdesk process. 11 . Buyers should select only one brand/make under the parameter: “Printer:: Multifunction Machines Brand for which offered Cartridge:: Consumable is Suitable.” 12 . Buyers procuring only ‘OEM’ cartridges for multiple printer brands through bunched bids shall opt for item-wise evaluation and not total value-wise evaluation, so as to enable participation by resellers of individual brands. Bunching of only ‘OEM’ Cartridges and only ‘Compatible’ Cartridges can be resorted to only when evaluation is item-wise. In case the buyer selects both ‘OEM’ and ‘Compatible’ against ‘Product Class of Cartridge’ or alternatively chooses ‘any value’ against ‘Product Class of Cartridge’, then the bid evaluation method of either ‘Total Value-wise’ or ‘Item- wise’ can be opted for by the buyer as per his/her requirement and desired level of competition based on the availability of sellers. 13 . By selecting “As per IS/ISO/IEC 19752:2017”, the seller confirms compliance with equivalent or | 1 Units | 30 calendar days |
Toner Cartridges / Ink Cartridges / Consumables for Printers
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| Tender Ref No | Buyer / Authority | Winning Vendor (L1) | Award Date | Winning L1 Quote | Action |
|---|---|---|---|---|---|
| GEM/2026/B/8062752 | Department of Electronics and Information Technology | MATRIX SOLUTIONS PRIVATE LIMITED | 27 Oct 2026, 05:02 PM IST | ₹ 17.07 Lakhs | View Sheet |
| GEM/2026/B/8069263 | Department of Electronics and Information Technology | METROLOGICALLY SPEAKING PRIVATE LIMITED | 27 Oct 2026, 04:59 PM IST | ₹ 45 Lakhs | View Sheet |
| GEM/2026/B/8069350 | Department of Electronics and Information Technology | AVRDUS TECHNOLOGIES PRIVATE LIMITED | 27 Oct 2026, 04:59 PM IST | ₹ 36 Lakhs | View Sheet |
| GEM/2026/B/8119468 | Department of Electronics and Information Technology | PENINSULA ELECTRONICS PRIVATE LIMITED | 27 Oct 2026, 04:49 PM IST | ₹ 3.73 Lakhs | View Sheet |
| GEM/2026/R/666852 | Department of Electronics and Information Technology | TEAM1 CONSULTING PRIVATE LIMITED | 26 Oct 2026, 04:26 PM IST | ₹ 93.17 Lakhs | View Sheet |
| GEM/2026/B/7908477 | Department of Electronics and Information Technology | ENVIRO ENGINEERS | 26 Oct 2026, 02:00 PM IST | ₹ 7.37 Lakhs | View Sheet |
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Toner Cartridges / Ink Cartridges / Consumables for Printers
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OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.
Scope of supply (Bid price to include all cost components) : Only supply of Goods
Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.
Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.
Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.
Manufacturer Authorization: Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid
Buyer Added text based ATC clauses Bid specific, OEM MAF should be submitted failing which the bid will be summarily rejected. . अ'वीकरण अ'वीकरण /Disclaimer
Notices, technical specs, BOQ & buyer annexures
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