Door Frame Metal Detector,Hand Held Metal Detector as per MHA QR

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Goa Police Department Superintendent of Police Security Unit Altinho Panaji-Goa .

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Scope of supply includes Training: Number of employees to be trained 20 , Place for Training GRP Camp, Altinho, Panaji-Goa and Duration of training 1 days.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NA Post Receipt Inspection at consignee site before acceptance of stores: TECHNICAL COMMITTEE

Bidders can also submit the EMD with Account Payee Demand Draft in favour of DGP GOA payable at AT PANAJI-GOA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of DGP GOA payable at AT PANAJI-GOA . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): ALL CERTIFICATES MENTIONED IN THE BUYER ADDED TEXT BASED ATC CLAUSES .

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Buyer Added text based ATC clauses Pre-Qualification Criteria (PQC) for Door Frame Metal Detector (DFMD) and Hand held Metal Detector (HHMD)

· Authorized Participation: Only the Original Equipment Manufacturer (OEM) or their formally authorized representatives, distributors, or dealers are eligible to participate in this bid. · Product Identification: Bidders must explicitly specify the exact Make and Model Number of the proposed equipment in their technical bid. · Manufacturer's Authorization Form (MAF): Bidders who are not OEMs must sub mit a valid, Bid-Specific OEM Authorization Letter , cleanly ink-signed and stamped by an authorized signatory of the manufacturer. Whereas, if the OEM is bidding dire ctly, they shall provide a declaration to this effect on their official corporate l etterhead accompanied by standard supporting corporate registration docum ents.

· Local Service Support: The OEM or their authorized partner must have a functional Service Center within the State of Goa. Bidders who do not currently possess a facility i n Goa must submit a formal undertaking on corporate letterhead committing to establis h a fully operational service facility within the State of Goa within thirty (30) days of rec eiving the contract award. · OEM Experience Profile: The OEM must be a legally incorporated entity in active c ontinuous operation for a minimum of ten (10) years prior to the bid opening date. S ubmit a supportive document. · Core Field Specialization: The OEM must have a dedicated history of manufacturi ng and supplying equipment in the security screening field for a minimum of five (5) consecutive years . Bidders must enclose verified corporate capability documents, suc h as initial registration certificates or historical performance reports, to prove continuou s specialization in this specific field.

· Complete Configuration Match: Bidders must quote for all items matching the ex act technical configurations specified in the tender or offering higher parameters. Any d ownward deviation will lead to the summary rejection of the technical bid. · OEM Manufacturing Capacity: The Original Equipment Manufacturer (OEM) must h ave a proven track record of manufacturing and supplying a minimum of five hundre d (500) units of security screening equipment (DFMD) within the last five (5) financial years to demonstrate robust production capability. · Government Sector Supply Volume: The OEM or the Bidder must have successful ly supplied a minimum of three hundred (300) units of Door Frame Metal Detec tors (DFMD) to Central Government, State Government, Public Sector Undertakings (PSUs), or autonomous government bodies within the last five (5) financial years. · Verification Documents: To substantiate past supply claims, the bidder must uplo ad a detailed chronological supply list (specifying quantity, destination entity, and deliv ery dates) backed by valid copies of Purchase Orders, Installation Certificates, Ta x Invoices, Delivery Challans, or GeM CRAC / CRN reports . · Operational Longevity Performance: The OEM or the Bidder must submit a forma l Performance Certificate issued by a government organization, explicitly attesting to the smooth, continuous operation of a minimum of one hundred (100) units of their sup plied Door Frame Metal Detectors for a period of at least one (1) year .

The OEM or the Bidder must upload valid certificates and test reports from accredite d laboratories proving that the offered product complies with the following paramete rs on or before the date of bid opening:

Valid test certificates from national or international ly accredited laboratories proving the equipment emissions are 100% safe for cardi ac pacemaker wearers, pregnant women, and magnetic media (credit cards).

A valid certificate verifying the OEM’s standa rdized Quality Management System .

A valid certification or test report proving full RoHS compliance restricting hazardous heavy metals, in strict accordance with the prevailing E-Waste (Management) Rules.

Valid NABL-certified test reports verifying ta rget discrimination parameters, threat sensitivity levels, and electrical safety threshol ds.

A valid certification verifying that the OEM's manufacturing facility adheres to standardized Environmental Management Systems for electronic hardware assembly.

Standards): Valid compliance certificates or test reports for international engineering standards—including CE (Eur opean Conformity), FCC (USA), or EN standards (EN 61000-6-2 / EN 61000-6- 3 for EMI/EMC shielding) —shall be treated as preferred/optional criteria to eval uate premium hardware build quality.

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their offered models as and when requested, within seven (7) days of formal n otice. This live demonstration is a mandatory component of the technical eval uation phase. Financial bids will be opened exclusively for those bidders whose equipment successfully passes the demonstration by meeting all stipulated ten der criteria. Failure or refusal to provide an operational demonstration within the given timeframe shall result in the immediate rejection of the technical bid . . अ'वीकरण अ'वीकरण /Disclaimer