Light Weight Ground Sheet (Tpo Coated) as per MHA specification

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NITRA Post Receipt Inspection at consignee site before acceptance of stores: OWN BOARD OF OFFICERS

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 04 samples for Buyer's approval, within 15 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 15 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

For clothing and allied items, if pre-dispatch Inspection clause has been selected in the Bid, the Inspection Agency shall forward sample from the accepted lot duly identified/ sealed by it, as Reference Sample to each consignee (one reference sample per consignee) for comparing the lot received at consignee end with such reference sample. Such reference samples will be treated as part of supplied quantity from the lot and cost shall be borne by the Buyer.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of THE DIGP GC CRPF GREATER NOIDA SURAJPUR payable at STATE BANK OF INDIA, COLLECTORATE COMPOUND, GREATER NOIDA, COLLECTORATE BUILDING AREA, GA UTAM BUDDHA NAGAR, UTTAR PRADESH-201308 . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of THE DIGP GC CRPF GREATER NOIDA SURAJPUR payable at STATE BANK OF INDIA, COLLECTORATE COMPOUND, GREATER NOIDA, COLLECTORATE BUILDING AREA, GA UTAM BUDDHA NAGAR, UTTAR PRADESH-201308 . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Buyer Added Bid Specific ATC

PRE-DISPATCH INSPECTION (PDI) Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the SELLER): Before dispatch, the goods will be inspected by NITRA at Seller premises for their compliance to the contract specifications. Fe e/Charges taken by the External inspection Agency and any external laboratories testing charges shall be borne by the “SELLER”. For in house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through email about readiness of goods for pre dispatch inspection and Buyer will no tify the Seller about the conveying of approval for External Inspection Agency. The goods would be dispatc hed to consignee only after clearance in pre dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Nominated External Inspection Agency prio r to the goods' shipment. While bidding, the sellers should take into account 15 days FOR INSPECTION fro m the date of email offering the goods for inspection. Any delay in conducting inspection beyond 15 days f rom the date of receipt of an email offering the goods for inspection shall be on the part of the buyer and s hall be regularized without Liquidated Damages. Cost of inspection / testing shall be factored in by the sup plier in the cost of the product itself while submitting bid. Following are the tests that are required to be co nducted during pre-dispatch inspection of “(name of item under procurement with full particular of specific ation letter No and date.)

DECLARATION FOR INSPECTION AGENCY (PDI) (On Firm’s letter head) I, …………………………………… (Name & Designation) of M/s. ………………………(Name of firm) hereby decla re that, I have understood that as per bid documents at column “Inspection Required”, it is mentioned “No ” which is due to non-availability of name of the Inspection Agency at GeM System. I, understand that, in fa ct inspection is required and I have read the conditions mentioned in Bid Specific Additional Terms and Con ditions (including Buyer Added text-based ATC clauses & Buyer uploaded ATC documents) and agree to ge t the stores inspected before dispatch (PDI) from (name of inspection agency ) (Mechanical / chemical t esting). Signature……………………………………. Name of firm M/s………………………. Designation………………………………. (with seal & stamp)

Bidders are required to submit, Contract Copy, CRAC, Inspection note etc. in support of Past perfor mance, past experience clause mentioned in bid document. PERFORMANCE STATEMENT (on the letter head of the bidder) Name of Bidder _________________________________ Sl No . Organization which placed purchase ord er to bidder (mentio n order no. and date ) Item/service name in deta il Quantity HSN Cod e Value in I NR CRAC/Inspection N ote/Installation cer tification No. and d ate. 1 2 NOTE 1 : PLEASE READ PAST PERFORMANCE, EXPERIENCE TERMS AND CONDITION OF IBID GEM BID DOCUMENT.

Bidder must submit following Certificates/Test Reports on the date of bid opening (to be uploaded wit h bid): Complete test report meeting all the required parameters within tolerance limit to be submitt ed as per approved item QRs/Specification from any Government lab or NABL accredited lab, not older than 03 years from bid opening date.

BIDDER should enclose complete UDYAM Registration Certificate with all connected annexure.

Advance sample clause: - In case of conflict or overlap with sample clause mentioned in bid documen t, following conditions will prevail over sample clause mentioned earlier. i. Successful bidder is required to submit advance sample of ( 04 Nos .) No of goods free of cost to (ad dress of one of the consignee/buyers) within 15 Days of award of contract for approval by the purcha ser. ii. Supplier firm must submit Advance Samples along with full Lab test report for Buyer’s approval ( da te of lab test report of advance sample should be after the date of award of contract ). iii. Lab testing report of Advance sample of (name of item under procurement) shall be done mandato rily from ( name of inspection agency conducting PDI). iv. Supplier firm should ensure that the Advance Sample to be submitted by them, fully conform to all the parameters of the QRs/specification. Lab test report in this regard should be endorsed with Adva nce Sample as mentioned above. v. All Advance Sample should be sealed with lab report as mentioned above and card affixed to it dul y signed and stamped by the supplier firm indicating the following: - a. Name and address of the firm b. Contract No. with date c. Name of item, item no. i.e. Model no. & Size etc. d. Any other information, if required. e. Lab test charges, if any incurred towards testing of advance sample shall be borne by the supplier .

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card, Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank.

Cartel Formation/Pool Rates/Bid Rigging/Collusive Bidding etc . As per Para 8.1.13 of Manual for Procurement of Goods 2022, quoting of pool rates/cartel formation, bid ri gging/collusive bidding is against the basic principle of competitive bidding and defeats the very purpose o f open and competitive tendering system. Such practices will be severely discouraged with strong measur es. Suitable administrative action like rejection the offers, reporting the matter to Competition Commission of India, registering authority e.g. MSME/NSIC/GeM etc. will be initiated against such firms, on case-to-case basis, as decided by the competent authority. Ministries/Departments will also bring such unhealthy practi ce to the notice of the concerned trade association like FICCI, ASSOCHAM, NSIC etc requesting them, inter alia, to take suitable strong actions against such firms. The Ministries/Departments may also encourage n ew firms to get themselves registered to break the monopolistic attitude of the firms giving pool rate/formi ng cartel. Purchase may also debar the tenders indulging in cartel formation/collusive bidding/bid rigging for a period of two years form participation in the tenders of the purchaser.

The bidders should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder is required to upload undertaking to this effect with the bid.

CERTIFICATE (To be submitted on Rs 100 non judicial stamp paper) For GEM bid no………………….. date……………… I, ___________________________________________________ (Name, designation & address) of the firm _______ _______________________________ (Name & address of the register office) hereby declare that a. Our contracts have not been pre-maturely terminated before completion of contract due to our fault in la st 3 FY. b. Our firm (including allied firm) has not refused to accept contract during the bid validity in last 3 FY. c. Our firm (including allied firms, partners, proprietors, directors) is not under debarment (blacklisted /bann ed/suspended etc.) by CRPF,GEM, MHA or other Ministry (in case debarment order is applicable across Mini stries) on the date of bid opening date. In case of default, EMD submitted by our/my firm will be forfeited. d. Our firm has not submitted any fake or misleading documents in this bid or any other bid in last 3 FY and no incident raised in this regard. SIGNATURE

- Timely Servicing / rectification of defects during warranty period: After having b een notified of the defects / service requirement during warranty period, Seller has to complete the require d Service / Rectification within 5days’ time limit. If the Seller fails to complete service / rectification with d efined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week o f delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a rig ht to recover all such penalty amount from the Performance Security (PBG). Cumulative Penalty cannot ex ceed more than 10% of the total contract value after which the Buyer shall have the right to get the servic e / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Sell er shall be liable to re-imburse the cost of such service / rectification to the Buyer.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any res ponsibility in this regard. GST reimbursement will be as per actual or as per applicable rates (whichever is l ower), subject to the maximum of quoted GST %.

For clothing and allied items , the Inspection Agency shall forward sample from the accepted lot dul y identified/ sealed by it, as Reference Sample to each consignee (one reference sample per consignee) fo r comparing the lot received at consignee end with such reference sample. Such reference samples will be treated as part of supplied quantity from the lot and cost shall be borne by the Buyer.

Manufacturer Authorization: Wherever Authorized Distributors/service providers are submitting the bid, Authorization Form /Certificate from OEM/Original Service Provider mentioning details such as name, d esignation, address, e-mail Id and Phone No. required to be furnished along with the bid. Such MAF should be bid specific including warranty period and after sale support liabilities. MAF code (GEM allotted) should be clearly mentioned in the MAF.

: The bidder should not be under liquidation; court receivership or similar proceedings should not be bankrupt. Bidder to upload undertaking to this effect with bid.

FALL CLAUSE- The price charged for the stores supplied under the contract by the Seller shall in no e vent exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical descripti on to any persons/Organization including the purchaser or any department of the Central government or a ny Department of state government or any statutory undertaking of the central or state government as the case may be during the period till performance of all supply Orders placed during the currency of the cont ract is completed.

Termination of contract - Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purc hase Order on the Seller.

Terms and conditions of performance security, duties and taxes, integrity pact, Guarantee and warra nty, consignee’s right of rejection, payment terms, terms of delivery, liquidated damages, force majeure c onditions, dispute resolution, Arbitration, termination for default, grounds for administrative action of seller , one bid per bidder etc clauses shall be as mentioned in GEM GTC.

If bidder is participating as OEM for item under procurement, then he has to submit following documen ts in support of manufacturing credentials. a. Latest Udyam certificate with nic code for same or similar category. b. Vendor assessment report clearly mentioning bidder as OEM for bidded item with minimum MPC commensurate with bid qty and delivery period for being L-1. c. Copy of valid factory license or valid pollution certificate in claim of having own manufacturing f acility for same address as mentioned in GEM Vendor assessment report and MII certificate. d. Copy of Trademark Certificate for the offered brand as per catalogue specification.

Liquidated Damages clause in accordance with Rule 9.3.8 and 9.3.9 of Manual for Procurement of Go ods- 2024. If the seller fails to deliver any or all of the goods/services within the original/re-fixed delivery p eriod specified in the contract, the buyer will be entitled to deduct/recover the liquidated damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5 (Half) per cent of the prices of any portion of stores delivered late, for each week or part thereof of delay. The total damages shall not exceed 10(Ten) per cent of the value of delayed goods as per Para-9.3.9 of Manual for Procurement of Goods-2024 .

Supplier firm should also furnish an undertaking towards submission of authentic information/docume nts in following format: - FORMAT OF UNDERTAKING BY BIDDER TOWARDS SUBMISSION OF AUTHENTIC INFORMATION/D OCUMENTS (To be typed in the letter head of the firm) Ref No_________________ Date__________ Subject : Undertaking of authenticity of information/documents submitted Ref. bid/ tender No__________________ Date_____________ To, The DIG, CRPF, GC CRPF, SURAJPUR, GREATER NOIDA, G.B. NAGAR, UP.- 201306 Sir, With reference to your above referred invited bid/tender, we hereby undertake that: -

ed bid.

/document submitted by us is found to be false/forged/fraudulent, CRPF has right to reject our bid at any s tage including forfeiture of our EMD and/or PBG or cancel the award of contract and/ or carry out any other panel action on us, as deemed fit. Yours faithfully, For (Type name of the firm here) Signature of authorised signatory Name: Designation: Phone No. Place: Date: (Affix seal of the firm here, if applicable)

Firms must submit a Bid Security Declaration in the prescribed format. BID SECURITY DECLARATION CERTIFICATE To, The DIG, CRPF, GC CRPF, SURAJPUR, GREATER NOIDA, G.B. NAGAR, UP.- 201306 Sir, Tender No. ----------------------------------------------------------Dated ---------------------------------- Name of item/Stores ------------------------------------------------------------------------------------------ We, M/s ---------------------------------------------------------------------------------------------------- Undertake that if we withdraw or modify our bid during the period of bid’s validity or if we are awarded the contract and we fall to sign the contract or fail to submit a Performance Security Deposit as per terms and conditions of T/E as well a A/T before the deadline defined in bids documents, then we are liable to be susp ended for the period of 02 years from being eligible to participate and submit bids for the T/E or any contra ct with the Procurement Entity(CRPF)> Yours faithfully Signature and Seal of Authorized Signatory of bidder

Bidder should own or operate a manufacturing facility for textile products. Bidder to submit the Docum entary proof, such as factory licence/ Udyam registration with an appropriate NIC Code. The investment in the plant and machinery is purely reflected in the balance sheet and certified by the CA/CMA/ CS, and must be included to conform to the OEM.

Purchaser reserve the right to inspect the manufacturing facility before award or before commenceme nt of bulk production.

Valid ISO 9001:2015 certification for the manufacturing facility.

The manufacturer should declare the installed annual production capacity sufficient to execute the ord er within the stipulated delivery period.

Completion certificates or supply orders from Govt. departments, CAPFs Armed Forces or other public sector buyer for similar products.

Past performance should only for the completed supplies with the support document proof.

Startup seeking exemption must submit the investment in the plant and machinery from the practising CA/CMA/CS, and also conform to the date of installation and operation hours of the machinery.

In accordance with the provisions GFR, 2017-Rule 151 (amendment) issued vide GoI, MoF, DoE, Procur ement Policy Division OM No. F.No.2/6/2026-ppd(I) dated 08/05/2026, bidder shall be debarred in the even t of non-compliance with the rules. The bidder must submit a declaration regarding debarment under the a mended GFR provisions and instances of fraud/corrupt practices (if any occurred in the past) on a ₹100 sta mp paper (e-stamp or physical).

To be eligible to bid, the firm must meet the essential requirements regarding the QR/specifications for "Light Weight Ground Sheet" as per CRPF Directorate QR Specification No. No. IV-210 11/3/2010-Prov-I dated 10/03/2010.

Procurement under this bid is reserved for purchase from OEM's only.

No unwarranted documents to be uploaded. Please upload only required documents in single copy / fo lder to avoid wastage of time, energy and stationery. . अ'वीकरण अ'वीकरण /Disclaimer