EXOTHERMIC & INSULATING ANTI PIPING COMPOUND FE- CAST

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Buyer Added text based ATC clauses IMPORTANT NOTICE Vendors are advised to participate in the tender only if all the tender conditions are acceptable. No deviations shall be accepted. Bidders to ensure the following before submitting the bids: - Payment Terms – Accepted as per Tender a. Manufacturers with Micro & Small Enterprises (MSEs) - 100% Direct EFT payme nt within 45 days. b. Manufacturers with Medium Enterprises - 100% Direct EFT payment within 60 d ays. c. Non MSME Bidders - 100% direct EFT Payment within 90 Days Note: A. Above due date is reckoned from the date of Receipt of material or 15 days fro m the date of submission of complete set of documents as per PO whichever is l ater. Objections, if any on the invoice, available on SUVIDHA portal need to be closed . In such instances, due date is reckoned from the closure of objections. Vendors are advised to get familiarized with the document exchange feat ure on SUVIDHA portal. Payment will be made for Material accepted value. B. MSEs (covered under MSME Act) need to register and renew periodically and up date the same with BHEL. C. The taxes that are reimbursed are limited to applicable taxes as on the Purchas e Order delivery date or the amount actually paid whichever is less. D. Adherence to the above time schedule of payment is contingent upon Bidder co mplying with GST provisions and availment of Input Tax Credit by BHEL before t he date of payment. E. In case of packaged items, 10% of supply value will be retained till completion of total supplies. F. Bidders to comply with respective Taxes and Duties clauses on GST requiremen ts G. MSE benefits are not applicable to Traders / Wholesalers registered as MSEs. H. MSME vendors may avail the facility of invoice discounting through Trade Receiv ables Discounting System (TREDs) platforms like RXIL, INVOICEMART, M1XCHA NGE and any other platforms onboarded from time to time. I. Micro, Small and Medium Enterprises should apply for MSE benefit in GeM witho ut which the benefit cannot be passed on. J. MSE suppliers can avail the intended benefits in respect of the procurements rel ated to the Goods and Services only (Definition of Goods and Services as enum erated by Govt. of India vide Office Memorandum F. No. 21(8)/2011-MA dtd. 09/ 11/2016 office of AS & DC, MSME) and subsequent amendments & clarifications, if any. Documents NSIC / UDYAM Certificate submitted by the bidd er shall be verified by BHEL for rendering the applicable benefits. K. BHEL HPEP is registered with TReDS (RXIL, M1XCHANGE, InvoiceMart) platform. MSME bidders are requested to get registered with TReDS (RXIL / M1XCHANGE / InvoiceMart / exchanges added from time to time) platform to avail the facility a s per the GOI guidelines. L. MSE Benefits cannot be passed on to vendors in Service Segment. M. NO INTEREST PAYABLE TO CONTRACTOR No interest shall be payable on the security deposit or any other money due to the contractor”. - Penalty Terms – As per GFR Rules - Price Basis – FOR BHEL (Including Packing, Forwarding, Freight and Insurance) -Installation and Commission charges as per tender terms - Any other documents attached with additional terms and conditions, additional cost factors and additiona l commercial terms shall duly be ignored as there no provision to incorporate these conditions in GeM Wor kflow. BIDDERS ARE ONCE AGAIN ADVISED TO SUBMIT BIDS ONLY IF ALL THE TENDER / NIT CONDITIONS ARE AC CEPTABLE. BID SUMISSION IS ALLOWED ON GEM PORTAL BY AGREEING TO ALL TERMS OF THE TENDER AND HENCE, B Y DEFAULT, ONCE THE BID IS SUBMITTED, ALL THE TENDER TERMS ARE ASSUMED AS ACCEPTED. NO CLAIM SHALL BE ENTERTAINED LATER IN THIS REGARD. ************************************************************************************* Ø All commercial terms and conditions (Excepting Payment Terms) shall be as per GFR (latest as issued by GeM). Any additional terms and conditions other than delivery period shall not be considered. Ø Also, BHEL reserves the right to accept or reject the delivery period quoted by the vendors based on En d User’s requirement. Ø Payment Terms shall be as indicated above. Ø Offers with deviation in payment terms shall summarily be rejected. There shall be no exceptions in this regard. Ø "Bidders may please note that GeM is capturing and showing the IP addresses used by the Buyer and th e Bidder(s) / Seller(s). The received bids having matching / common IP address with either Bidder(s) / Seller(s) or Buyer, shall be outrightly rejected & shall not be considered for further evaluation." ************************************************************************************* Delivery Instructions As per GEM Terms, the delivery term is FOR-BHEL. Suppliers should make proper arrangements to deliver the material at the designated stores. Of late, it is observed that the courier / delivery partners or transpor ters are not delivering the items at BHEL stores and instead asking the end user or purchase dept to collect the material at BHEL Gate. This shall not be done by any means. Material should be delivered at the desig nated stores. Delay in delivering the material to designated BHEL Stores either by the supplier or supplier’ s delivery / courier partner shall attract penalty and shall be levied on the supplier as per GeM Terms and Conditions. Supplier has to provide the shipment details in GeM Portal and generate GeM Invoice before dispatch of m aterials. Please note that without GeM Invoice, payments cannot be processed. BHEL PO No and BHEL Material Code shall be mentioned in the invoice mandatorily. BHEL PO is given only for entry purpose at our factory and for system regularization. All terms and conditions are as per GeM only. Suppliers shall not wait or hold production till receipt of BHEL SAP PO and process the order based on GeM PO. BHEL PO No and BHEL Material Code shall be communicated within 07 days after receipt of the following d ocuments. - GST Registration Copy - PAN Card Copy - Udyam Certificate (if applicable) - Bank Attested NEFT Form in Original - Cancelled Cheque in Original Delays caused due to non-submission of the above documents shall be attributable to the supplier only. KINDLY ENSURE THE AVAILABILITY OF FOLLOWING VALID DOCUMENTS WITH DRIVER FOR REA DY REFERENCE REQUIRED TO BE PRODUCED AT THE GATE FOR HASSLE-FREE ENTRY OF VEHICL E INSIDE THE FACTORY.

Vehicle Registration Certificate

Insurance Certificate

Driving License

Fitness Certificate

PUC

Original LR copy with Invoice number mentioned on it. SPECIAL INSTRUCTION

MATERIAL REQUIRED & QUANTITY: i. EXOTHERMIC INSULATING ANTIPIPING COMPOUND FE-CAST – 10 TON

QUANTITY TOLERANCE: ± 5 %.

BHEL SPEC: FF06026 REV 04.

PRICE VARIATION CLAUSE: NOT APPLICABLE.

DELIVERY: 45 DAYS

UNLOADING REQUIREMENT: UNLOADING OF GOODS AT BHEL SHALL BE IN VENDOR'S SC OPE.

PRE-QUALIFICATION CRITERIA: - · ELIGIBILITY: - Ø ONLY MANUFACTURERS OR THEIR AUTHORIZED TRADERS ARE ELIGIBLE TO PARTICIPATE IN BID. Ø IF THE BIDDER CLAIMS TO BE A MANUFACTURER, THEY SHALL PROVIDE SU PPORTING DOCUMENTS TO SUBSTANTIATE THEIR CLAIM. · MANUFACTURER AUTHORIZATION: Ø IF THE BIDDER IS AN AUTHORIZED TRADER, A VALID AUTHORIZATION CERT IFICATE FROM THE OEM IS REQUIRED. Ø AUTHORIZATION MUST INCLUDE OEM DETAILS: NAME, DESIGNATION, ADDR ESS, EMAIL ID, PHONE NUMBER. · EXPERIENCE: Ø BIDDER MUST SUBMIT BOTH PO COPY AND TAX INVOICE AS PROOF OF SUP PLY EXPERIENCE OF SAME MATERIAL ALONG WITH THE OFFER. Ø FAILURE TO PROVIDE THIS DOCUMENTATION WILL RESULT IN REJECTION O F THEIR BID. Delivery Procedure - The Details in the Tax invoice shall be as per SAP PO o Item rate (Basic rate to be mentioned and taxes should be separate) o Quantity o Unit of Measurement o Description If there is any deviation, CISF personnel will not allow the material inside the factory. - BHEL PO No and BHEL Material Code should be mentioned on the packages also. - Delivery Partner / Transporter should possess valid ID, valid driving license and valid vehicle registration certificates (For hand carry items, valid ID is sufficient). - Delivery Partner / Transporter should take Gate Pass at Factory K-Gate and get the documents and the m aterial checked by CISF personnel. - Weighment should be done and weighment slip should be taken. - Material to be delivered at the designated store location and attestation of the concerned person should be taken certifying material delivery at the designated location. - Empty vehicle weighment to be done. - Vehicle will be allowed outside the factory only if all the above are complied. - Consignments should contain BHEL related material only. Any other packages will not be allowed inside the factory. - Mobile Phones are not allowed inside the factory - Vehicle entry should be planned in such a way that delivery is completed before 4:00 PM, else un-loading will not be done and vehicle has to remain inside the factory till next working day. Following documents shall be submitted immediately on dispatch of material to BHEL HPEP / S ite. a. Two numbers of Original Tax Invoice (For Tax Compliance) / e-invoice of GST Portal if applicabl e). b. Packing List - clearly showing number of packages, gross weight and net weight. c. Test / Warranty / Guarantee certificates, O&M Manual (If specified in SCC). d. Insurance intimation / declaration certificate. e. Pre-dispatch Inspection report / Third Party Inspection Certificates. f. Consignee copy of LR signed & stamped by Customer / Site representative for DD Items. g. E-waybill h. Any other documents as specified in SCC. Upload of Documents is mandatory for material Entry. Softcopies of the above documents shal l be uploaded in SUVIDHA portal https://suvidha.bhel.in/suvidha/ or https://hpep.bhel.com/mm/main.jsp Vendor Bills tab. immediately after dispatch of the materi al. Upload of Documents is mandatory for material Entry. ************************************************************************************* Contact Details for Tender Related Queries All tender related, order related and payment related communi cation to be addressed to the following email addresses only. Mail communication through the following e mail addresses is only considered as official communication. Suppliers make please make a note of the sa me Pandurang Paskanti Sr. Engineer / Purchase - F&P, CWS e-Mail: ppandurang@bhel.in Int: 040-2318-3667 /9912075192 Sreenivas S Manager / F&P, CWS e-Mail: sreenivas@bhel.in Int: 040-2318-3574 ************************************************************************************* .

Buyer uploaded ATC document Click here to view the file . अ'वीकरण अ'वीकरण /Disclaimer