Procurement of Dewatering Pump

(cid:71)(cid:71)ेेतताा (cid:75)(cid:75)ाारराा जजोोड़ड़(cid:19)(cid:19) गगईई (cid:1)(cid:1)बबडड कक(cid:16)(cid:16) (cid:1)(cid:1)ववशशेषेष शशतत(cid:103)(cid:103)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses The schedule wise item description/ name in custom catalogue upl oaded by seller in their offer should be same/ similar/ in-line with t he name uploaded by buyer in the corresponding IOCL GeM bid cat alogue. Non-compliance of the above shall make their offer liable f or rejection without any further evaluation or queries. Bidders to t ake note of same and quote correctly.

the right to verify the PQC documents submitted by the bidder(s). For the purpose of verification, bidde rs shall submit complete client details with names, address, phone numbers and e-mail id with the und erstanding that IOCL may contact the bidder’s client to verify the PQC documents. Wherever required, b idders may have to submit notarized / verified copy of PQC documents. Non submission of these docum ents, if asked for, will lead to rejection of offer. Should IOCL decide to place order pending verification o f PQC documents, payment shall be made only after completion of order. If at any stage, the PQC docu ments are found to be forged / false / fake, suitable action shall be taken, which may include offer reje ction, EMD forfeiture (not by way of penalty or liquidated damages but by way of reimbursement of the pre-estimated costs likely to be incurred by the OWNER towards bidding process and in the scrutiny an d evaluation of bids), termination of order (wherever applicable) and holiday listing / suspension (in Ge M) of the bidder / vendor.”

ed, to be held with the lowest bidder only.

right to conduct price negotiations.

i) Bidder(s) who are undergoing insolvency resolution process or liquidation or bankruptcy proceeding und er Insolvency and Bankruptcy, Code 2016 ii) Bidder(s) whose insolvency resolution process or liquidation or bankruptcy proceeding is initiated under the Code at any stage of evaluation of the bid.

ontract. In such a case, a suitable notice has to be sent to the supplier for cancellation of the contract, i n whole or in part, for IOCL’s convenience.

or through their Indian Agent / representative on behalf of them, but not both. The Indian Agent / repres entative should represent only one Vendor and he should not be allowed to quote on behalf of another Vendor for the same tender. Commissions and scope of services to/by the agents should be explicit and transparent in the bids/contracts.

against this tender on GeM Portal only and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit website to keep themselves updated.

e efforts made by the bidder.

gning any reason whatsoever.

ed by IOCL to be qualified and competent shall be preferred, IOCL reserves the right not to accept the l owest bid if in its opinion this is not in the interest of IOCL.

uated, and suitable penal action taken which may include EMD forfeiture (if any) and / or holiday listing action as per the discretion of IOCL.

fter giving one chance to the bidder to accept IOCL’s requirement.

ng and defeats the very purpose of open and competitive tendering system. Such practices are severely discouraged. Suitable administrative actions which include but not limited to rejecting the offers, forfeiture of EMD (not by way of penalty or liquidated damages but by way of reimbursement of the pre-estimated costs likely to be incurred by the OWNER towards bidding process and in the scrutiny and evaluation of bids.), holiday listing action as per policy in vogue for breach of integrity pact may be initiated in such cases.

a) Payment for all the goods and services shall be made within 45 days from the day of acceptance / dee med acceptance. b) The day of acceptance shall be the day of actual delivery of goods or rendering of services. However, if any objection is made in writing by the buyer within 15 days from the day of the delivery of goods or rendering of services, the day of acceptance shall be the day on which such objection is removed by th e vendor. If no objection is made in writing by the buyer within 15 days, day of actual delivery of good s or rendering of services shall be the day of deemed acceptance.

P&F, Transit insurance, TPI(if applicable in tender)). No additional payment shall be done to vendor. Pric es shall remain firm and fixed till execution of the whole order

ons/undertakings enclosed in additional scope of work/ technical specification document/Bu yer uploaded ATC document.

Bidder to note that Earnest Money Deposit (EMD) is not applicable for the subject tender. In lieu of Earnest Money Deposit, Bidders are required to furnish Bid Security Declaration, as per the format enclosed in add itional scope of work/ technical specification document/Buyer uploaded ATC document. Bid Sec urity Declaration shall be applicable for all Bidders irrespective of their status as MSE / Start-up /any exem pted bidder category. Note: Non-submission of Bid security declaration in prescri bed format and on company’s letter will lead to rejection of offer.

In lieu of EMD, Performance Bank Guarantee or PRS/Price reduction for delay, bidders may furnish Insuranc e Surety Bond (ISB), as per the format enclosed in tender document. Insurance Surety Bond (ISB) shall be applicable for all bidders irrespective of their status as MSE / Start-up /any exempted bidder category. i) Insurance Surety Bond (ISB) can be issued by the insurer registered under Insurance Regulatory and Development authority (IRDA). ii) Insurance Surety Bond (ISB) can be accepted against EMD, Security Deposit, Performance Guarantee & PRS / Price reduction for delay only. iii) Only Indian Bidders can submit the ISB, for Work/supply commitment within India in INR executed on a Non judicial stamp paper. Insurance Surety Bond (ISB) on e-stamp paper may also be accepted in addition to Non-Judicial Stamp Paper. Compliance of State specific stamp act requirement is to be ensured. iv) The Surety Bond should be irrecoverable, unconditional & without recourse/reference to the bidder. I S B shall be strictly in line with duly approved format. v) The ISB shall be received directly from the Insurance companies. In certain cases, where the time does not permit or where ISB is required to be submitted along with bids, ISB may be received from Vendors/Co ntractors.

ment with an entity from a country which shares a land border with India will be eligible to bid in any pr ocurement whether of goods, services (including consultancy services and non-consultancy services) or works (including turnkey projects) only if the bidder is registered with the Competent Authority.

portal and not through mail.

"Notwithstanding anything to the contrary contained in Contract, it is agreed that any dispute between the Buyer and Seller shall be resolved through arbitration by a sole arbitrator to be appointed mutually by the Buyer and Seller only if the cumulative value of claims of Buyer and the claims of Seller does not exceed Rs . 10 Crore. It is further agreed that in case the cumulative value of claims of the Buyer (inclusive of interest amount claimed by Buyer till the date of filing of statement of claim or the counter-claim as the case may b e) filed before Arbitrator and the claims (inclusive of interest amount claimed by Seller till the date of filing of statement of claim or the counter-claim as the case may be) filed before the Arbitrator exceed Rs. 10 Cr ore, the Arbitrator so appointed shall refrain from proceeding in the arbitration and the proceedings shall s tand terminated forthwith."

ry, the same shall be accepted subject to such Indian entity having executed at least one order (irrespe ctive of value) for the scope that is proposed to be assigned to it.

old level) and the Lean Certification initiative (Basic/Intermediate/Advanced level) to enhance MSME co mpetitiveness, ensure sustainability, and transform them into national and international champions. For complete details on registration, required documents, benefits, and other related information, visit the links below: https://zed.msme.gov.in/ and the link below. https://lean.msme.gov.in/ Kindly register and take advantage of these GOI initiatives.

TReDS is an institutional mechanism set up in order to facilitate the financing of trade receivables of MS MEs from corporate buyers through invoice financing by multiple financiers. IOCL is already registered o n the following TReDS Platforms:

Website: https://www.rxil.in/ Address: Receivables Exchange of India Limited, 701-702,7th Floor, Supremus, E Wing, I-Think Tec hno Campus, Kanjurmarg East, Mumbai 400042.

Website: https://www.m1xchange.com/ Address: Unit No. A/04-01 to A/04-6D and A/04-07, 4th Floor Tower A, Reach Commercia, Sector 6 8, Gurugram -122101, Haryana MSME bidders are requested to register on the TReDS platform’.

Dear Vendors, Indian Oil has been keeping its systems updated with latest developments and newest technologies to effi ciently add to the delight of our partner vendors. Many digitalization steps have been taken in the past and have been successfully implemented with the continuous support of partners. We are introducing Vendor Invoice Management system for centralized processing of invoices for supply of goods and services with an intent to further expedite the payment process. A centralized query manageme nt system including self-help is also being introduced for convenience of the vendors on tracking details rel ated to payments. A. Invoice Management System With effect from 17.05.2023, original copy of invoice raised on this office against PO shall be submitted in the following manner: -

h case no hard copy is required to be sent. Vendors are encouraged to use vendor portal for expeditious se ttlement of their invoice. The link to the vendor portal is https://apps.indianoil.in/vim Help Manual of portal for use by vendors is attached herewith.

Indian Oil Corporation Limited IBM Tower, 2nd Floor, A 26, Rani Ramgarh Road, Block A, Industrial Area, Sector 62, NOIDA, Uttar Pradesh. Only Original Invoice along with supporting invoices for any reimbursement like freight & inspection bills should be sent to the above address. The documents like Inspection Release Note, Test Certifica te, Bank Guarantee etc. in original should continue to be submitted to the IOCL, Guwahati refinery. To achieve the full benefit of the newly introduced system, you are requested to note the following change s in Invoicing and submission of the same: -

Digitally signed invoice uploaded through Vendor Portal is preferred. ( https://apps.indianoil.in/vi m) However, where vendor submits the physical copy of the invoice, following points may be ensured: - Ø It should not be handwritten invoice. Ø It should be in English language only. Ø It should not be photocopy. Ø It should not be carbon copy. Ø It should not be Dot Matrix Print copy. Ø Invoice should not be damaged or tampered and should always be preserved in original state. Ø Writing of comments, remarks etc. on the Invoice may be avoided. Needless to mention, invoice must be in the name of Indian Oil Corporation Limited.

· Mention PO Number on Invoice where invoice is raised against SAP Order · Invoice should be in line with Order conditions · Invoice should comply with applicable GST provisions including HSN/SAC Code · Ensure that the address in Invoice is correctly mentioned as per Order including Company Co de & Plant Code available on Order · In case where Vendor knows its SAP Vendor Code with Indian Oil, the same should also be ca ptured on the body of Invoice

· Raise invoice after effecting Price Reduction on account of Delay in Invoice, wherever applica ble. · In case where request for time extension has been submitted but not approved by EIC, invoic e still should be raised by reduced amount. · Subsequently, Vendor can issue Debit Note when time extension is granted after raising of inv oice. · This process will eliminate the requirement of credit note for GST accounting and consequenti al delay in processing payment of the entire amount due to complication of GST input credit.

· Ensure that Bank Guarantee, wherever applicable, has been submitted at IOCL, Guwahati r efinery as per required format · Ensure submission of all the documents at IOCL, Guwahati refinery in line with conditions o f the contract B. Query Management System For expeditious resolution of queries from the vendors, Round the clock Self-help tool (BOT), Webform, De dicated Email and 9 to 5 Helpdesk have been introduced, details of which are as under: - Email VIMHelpdesk@indianoil.in Chatbot Indian Oil (gupshup.io) Helpdesk Phone +91 120 6730555 Note: Digitally signed Invoice is to be uploaded throu gh E-Vidit Portal. Vendor is requested to not send har d copy of invoice when Digital invoice is already subm itted successfully on E-Vidit portal, as this may delay the payment process.

Please note, a vehicle carrying the material to IOCL Guwahati Refinery must have the following documents in Original:

Mr. Pushandeep Sengupta, SMTO (Purchase) – senguptap6@indianoil.in, PH- 0361-259-7265 Alternate: Mr. A Gogoi, CMTM (Purchase) - GogoiA@indianoil.in, PH- 0361-259-7267 Mr. Praveen Gupta, DGM (Mat) - gupta_praveen@indianoil.in, PH- 0361-259-7251 For Material receipt/ GRN : Mr. J Kalita, SMTM (Stores) - kalitajayanta@indianoil.in, PH- 0361-259-7259 For Payment: VIM helpdesk- VIMHelpdesk@indianoil.in, PH- +91 120 6730555 Mr. Abhiranjan Singh, ACO - singha90@indianoil.in , PH- 0361-259-7210 NB: Bidder needs to strictly comply all other terms and conditions mentioned in the technical specification sheet or else your offer may be liable for rejection. . /Disclaimer अअ(cid:39)(cid:39)ववीीककररणण