High End Desktop Computer

(cid:69)(cid:69)ेेतताा (cid:73)(cid:73)ाारराा जजोोड़ड़(cid:19)(cid:19) गगईई (cid:1)(cid:1)बबडड कक(cid:16)(cid:16) (cid:1)(cid:1)ववशशेषेष शशतत(cid:110)(cid:110)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Sr. TERMS AND CONDITION (COMPLIANCE MANDATORY) no All Bidders should provide quoted item's Make & Model No with its official/printed br ochure (Mandatory) if brochure is NA, then please provide detailed specifications (wi 1 th Make & Model No) as required/asked in BID and this should be in your Co/Firm let ter head with duly signed & stamped (Do Not Copy Paste our Required/Asked Specifi cations) 2 MAF: MAF should be Bid Specific Supply products should not be manufactured in a country which shares a land borde 3 r with India Kindly share the compliance sheet with details of each specific configuration duly sig 4 ned and stamped by the firm Bidder should have valid incorporation certificate, PAN, GST certificate, latest GST re 5 turn, past three years IT return Experience Certificate: Past experience performance, past contract orders, the Bidd 6 er ,Copies of relevant contracts to be submitted along with bid The bidder must provide a valid & active detail (Contact no & e-mail) for any corresp 7 ondence with point of contact (Must be on letter head) 8 Delivery period: Declaration must be provided Bidder should not be black listed by any educational inst/ govt dept/ or any other co 9 mpany etc – Self undertaking shall be provided Kindly share the technical datasheet of proposed item in details duly signed and sta 10 mped by the firm Scope of supply (Bid price to include all cost components): Supply Installation Testin 11 g and Commissioning of Goods and required accessories (if any) -onsite at IHUB NTI HAC FOUNDATION (C3ihub), IIT Kanpur Bidders shall quote only those products in the bid which are not obsolete in the mark 12 et and has at least 2 years residual market life ie they offered product shall not be d eclared end-of-life by the OEM before this period Bidder's offer is liable to be rejected if they don't uploadany of the certificates / docu 13 ments sought in the Bid document, ATC and Corrigendum if any The Bidder is expected to examine all instructions, forms, terms, and specifications i 14 n the Bidding Document Failure to furnish all information or documentation required by the Bidding Document may result in the rejection of the Bid Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents Buyers can match and verify the Data Sheet with the product specificatio 15 ns offered In case of any unexplained mismatch of technical parameters, the bid is li able for rejection Supplier shall ensure that the Invoice is raised in the favour of IHUB NTIHAC FOUND 16 ATION, IIT Kanpur GSTIN : 09AAFCI7989G1ZV Tender may be cancelled at any stage prior before the contract generation without t 17 hereby incurring any liability to the Bidder The Tender document must be signed and stamped by the bidder along with all docu 18 ments required. Bidder must provide BOM list with serial no of items at the time of delivery of items

20 ng/commissioning and any other charges/ Incl any taxes etc (if applicable any) - No other payments/charges will be paid Taxes and Duties (as actual applicable): Contract Prices are all inclusive ie including 21 all taxes, duties, local levies / transportation / loading-unloading charges etc Break u p of GST shall be indicated by the bidder while raising invoice Bidder financial standing: The bidder should not be under liquidation, court receivers 22 hip or similar proceedings, 23 should not be bankrupt Bidder to upload undertaking to this effect with bid 24 The bidder should not be in loss in the last 3 years .

Buyer uploaded ATC document Click here to view the file.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): OEM AUTHORIZATION CERTIFICATE .

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Over and above the normal Warranty terms as per GeM GTC, the successful bidder / OEM shall have to provide Comprehensive Warranty during the entire Standard warranty period as per contract. : The comprehensive warranty shall be covering the following scope EVERY THINK RELATED TO MAKE THE ITEMS FUNCTIONAL WITH NO EXTRA COST (Upload an undertaking with the bid confirming compliance by the bidder if Bidder is taking onus of this compliance. In case OEM is taking onus of this compliance, OEM undertaking is to be uploaded along with Bidder undertaking)

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 5 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Consortium: In case of Contracts, wherein the seller alone does not have necessary expertise, the seller can form consortium with other sellers for submission of the bid, with one of the consortium company as leader. However, each and every member of the consortium shall be equally responsible for the complete execution of the project contract. An undertaking to this effect is to be uploaded with bid.

Malicious Code Certificate: The seller should upload following certificate in the bid:- (a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :- (i) Inhibit the desires and designed function of the equipment. (ii) Cause physical damage to the user or equipment during the exploitation. (iii) Tap information resident or transient in the equipment/network. (b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

IT equipment shall be IPv6 ready from day one.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 5 Shelf Life. On the date of supply, minimum 5 usable shelf life should be available / balance.

buyer.

written consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

The successful bidder has to supply all essential accessories required for the successful installation and commissioning of the goods supplied. Besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price: ALL COST CHARGES ETC .

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller. /Disclaimer अअ(cid:39)(cid:39)ववीीककररणण