Desk and Bench Set for Classroom/Training Area

(cid:57)(cid:57)ेेतताा (cid:62)(cid:62)ाारराा जजोोड़ड़(cid:19)(cid:19) गगईई (cid:1)(cid:1)बबडड कक(cid:16)(cid:16) (cid:1)(cid:1)ववशशेषेष शशतत(cid:108)(cid:108)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Buyer Added Additional Term and Condition for Three-Sea ter Bench and Bid Eligibility Criteria: [01] Bidder / OEM should have followed certification / registration: ISO 9001 for Quality Manageme nt System (QMS) (NABCB/IAF), ISO 14001 for Environmental Management System (EMS). The bidder / OEM must have manufacturing unit in India. (Note: The inclusion of the above certific ations is intended to ensure the supply of high-quality, environmentally sustainable, and heal th-safe furniture products as per current national and international best practices. These are essential for institutional use, considering long-term lifecycle value and compliance with green building no rms). [02] After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 sa mple for Buyer for approval, within 15 days or as early as possible of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will pro vide complete list of modification required in the sample within 7 days of receipt of advance s ample. Seller shall be required to ensure supply as per approved sample with modifications a s communicated by Buyer. If there is delay from buyer side in approval of advance sample – t he delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have 1 major deviation and 3 minor deviations / not conforming to the contract specifications, the buyer at its discretion may call for fresh samples for approval bef ore allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplie d by the contractor free of cost. Where under the contract, the contractor is required to subm it an advance sample, any expenses incurred by the contractor on or in connection with the production of st ores in bulk, before the sample has been approved unconditionally shall be borne by the Sell er and he shall not claim any compensation in the event of such sample being found unaccep table by the Buyer / Consignee. [03] Bidder must be OEM or Authorized Seller (Proof of this is to be provided) of office furniture an d modular furniture items. Experience of having successfully completed similar works during l ast 3 years ending last day of month previous to the one in which tender is called should be either of the following. [04] The works completed up to previous day of last date of submission of Bids shall also be consi dered. Similar completed works costing not less than the amount to 50% of the estimated cos t. [05] EMD of Rs. 24,000/- inform of Demand Draft (DD) in favour of “PRINCIPAL, GOVERNMENT ENGINEERING COLLEGE, SECTOR-28, GANDHINAGAR”, payable at Gandhinagar, Advisor y Bank: All Nationalized Banks, hardcopy of DD must be submitted along with forwarding app lication. Clearly mentioning the bid no. and bidder’s contact detail on the envelop. Submit it within 7 working days from the date of Bid / Tender Submission. [06] The bidder who avail EMD Exemption must submit proof of EMD Exemption as per Gujarat Sta te Procurement Policy 2024 if they participate in the bid as a MSE / Start-up unit. Under MSE c ategory, only manufacturers for goods and Service Providers for Services are eligible for exem ption from EMD. Traders are excluded from the purview of this Policy. For EMD exemption Ge M rules and Gujarat Procurement Policy - 2024 are applicable. [07] Bidder Annual Turn Over (In Lakhs): Rs. 16 Lakh. The minimum average annual turnove r or actual production of the bidder during the last three years ending 31st March of the previous financial year should be at least twice the bid value. Documentary ev idence in the form of Certified audited balance Sheets of relevant period or certificate from th e Chartered Accountant / Cost accountant indicating the financial turnover or actual productio n details for the relevant period shall be uploaded with the bid. In case the date of constitutio n/incorporation of the bidder is less than 3 years old, the average financial turnover or actual production in respect of the completed financial years after the date of constitution shall be t aken into account for this criterion. [08] Bidder financial standing: The bidder should not be under liquidation, court receivership or si milar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bi d. The bidder / OEM has to submitted the attested copy of the bank solvency certificate. [09] The bidder should have provided the warranty of 3 year, submit the warranty declaration on c ompany letterhead. Warranty period of the supplied products shall be as given in specificatio ns from the date of final acceptance of goods or after completion of installation, commissioning and testing of go ods (if included in the scope of supply), at consignee location. OEM Warranty certificates mus t be submitted by Successful Bidder at the time of delivery of Goods. The seller should guara ntee the rectification of goods in case of any break down during the guarantee period. Seller s hould have well established Installation, Commissioning, Training, Troubleshooting and Maint enance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid. [10] GST registration along with latest returns. [11] Bidder should have to submit the copy of PAN card. [12] MSME Certificate Udyam Registration. [13] OEM must have their own manufacturing unit for last 3 years in India. Bidder / OEM must hav e Dedicated/toll Free Telephone No. for Service Support. [14] The bidder must submit the signed copy of all annexure / forms as asked in bid. [15] Price Preference will be given as per Gujarat Procurement Policy 2024 in the format described in Gujarat Procurement Policy 2024. [16] All other criteria, terms and conditions; specifications are as per bid. [17] All procurement is subject to Gujarat State Procurement Policy-2024 of Industry and Mines De partment, Government of Gujarat Resolution No. SPO-102021-188460-CH, Date: 14/03/2024. [18] Bidder needs to Provide Self-Declaration (as per annexure-A), undertakings (as per annexure- B), Performa of Acceptance of bid ATC ((as per annexure-C), Declaration as per New GFR Clau se - 144 (xi) (as per annexure-D), Work Experience Performa (as per annexure-E) and Consig nee Details (as per annexure-F) with duly signed and stamp by the authority on letterhead. [19] Buyer has reserved rights to award or cancel the bid at any stage. Decision of the Governmen t Engineering College, Sector-28, Gandhinagar authority is final and no correspondence will b e entertained thereafter. (Note: The bidders are advised to upload the required documents in pdf format, duly signed a nd stamped by the authorized person. No new documents will be accepted after bid closing d ate, it is mandatory for all the bidders to submit a catalogue/datasheet containing details of t he items such as specifications, pictures of the product, brand etc. which clearly specifies the specification of the product. In case of any ambiguity / misinformation / misrepresentation, it may lead to rejection of the bid. Final authority is the buyer department for accepting/rejectin g any bidder or any related decision regarding this bid. .

Buyer uploaded ATC document Click here to view the file.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Indian suppliers of this item are not allowed to participate and/ or compete in procurement by some foreign governments. Bidders / products from such countries are not eligible / not allowed to participate in this bid in terms of clause 1 (d) of Public Procurement (Preference to Make in India) Order, 2017

Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause: i. In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.

Bid reserved for MSE from the State of Bid Inviting Authority: Procurement under this bid is reserved for purchase from Micro and Small Enterprises from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal. If the bidder wants to avail themselves of the reservation benefit, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible to participate in this bid. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service, and Buyer will decide eligibility based on documentary evidence submitted, while evaluating the bid. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Malicious Code Certificate: The seller should upload following certificate in the bid:- (a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :- (i) Inhibit the desires and designed function of the equipment. (ii) Cause physical damage to the user or equipment during the exploitation. (iii) Tap information resident or transient in the equipment/network. (b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 3 Years Shelf Life. On the date of supply, minimum 3 Years usable shelf life should be available / balance.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from buyer before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's approval, within 7 days of award of contract. Buyer shall, either approve the drawings or will provide complete list of modification required in the drawings within 7 days. Seller shall be required to ensure supply as per approved Drawings with modifications as communicated by Buyer. If there is delay from buyer side in approval of drawing– the delivery period shall be refixed without LD for the period of delay in approval of Drawing.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Principal, Government Engineering College, Sector-28, Gandhinagar. Pin - 382028, Gujarat. .

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Consortium: In case of Contracts, wherein the seller alone does not have necessary expertise, the seller can form consortium with other sellers for submission of the bid, with one of the consortium company as leader. However, each and every member of the consortium shall be equally responsible for the complete execution of the project contract. An undertaking to this effect is to be uploaded with bid.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

The successful bidder has to supply all essential accessories required for the successful installation and commissioning of the goods supplied. Besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price: Yes .

buyer.

written consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 7 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer. /Disclaimer अअ(cid:39)(cid:39)ववीीककररणण