High Visibility Warning Clothes (V4) Marked to IS 15809

(cid:54)(cid:54)ेेतताा (cid:59)(cid:59)ाारराा जजोोड़ड़(cid:19)(cid:19) गगईई (cid:1)(cid:1)बबडड कक(cid:16)(cid:16) (cid:1)(cid:1)ववशशेषेष शशतत(cid:104)(cid:104)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Mines Store, Mosaboni Concentrator Plant, Hindustan copper limited/Indian Copper Complex Post - Mosaboni Dist - East Singhbhum Jharkhand-832104 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank.

Buyer Added text based ATC clauses Sub: Procurement of Safety Item for Mosaboni Plant through GeM Port al. Dear Sirs, ON LINE Tenders are invited through above portal from in Two Part Bid system for supply o f following materials at our Indian Copper Complex Unit, Post – Moubhandar, Sub-Division-Ghatsila , Dist. East Singhbhum, Jharkhand 832103 :- Sr. N Material Cod Material Description Unit Qty. o. e 1 260100047 SAFETY FLOURESCENT JACKET NUMBER 400

S- 15809:2017. The fabric content should be 100% polyester (+/-5%).

tion of the item in their techno-commercial offer without which the offer co uld not be considered.

e supplying the full quantity for Quality Assurance Purpose. Important Note to bidders: (1) Only Payment term 30 days credit after receipt & acceptance of material will be a ccepted. (2) Delivery Period: Immediately but within 45 days from the date of receipt of PO. (3) Inspection of materials at our stores will be final. (4) Offer must be submitted FOR destination, delivery of materials at our Mine Store, Mosaboni basis. Supplier shall arrange transporter and deliver materials as freight paid basis. (5) Price submission by the bidders in the techno-commercial Part-I bid or in their let ter head shall be summarily rejected. Terms & Conditions

eptance of the material at our Stores. “No other payment terms except 30 days credit pay ment term is acceptable. Offers received other than credit payment term of NIT is liable fo r rejection ". The company shall release the payment due to the supplier electronically. The e-payment f acility is available under INTERNATE mode through SBI. The supplier shall submit duly filled Bank Mandate form in duplicate with due authentication from their banker along with a co py of cheque to avail e-payment /RTGS facility.

claimed in the bills so that HCL can avail Input Credit Tax for the same. No subsequent clai m on this account will be entertained by HCL. The GST shall be deposited with the Govern ment by the contractor/supplier in accordance with the statutory provisions of the GST Law . Further, the contractor/supplier agrees that he shall maintain high GST compliance rating track record at any given point of time and consents to the following: a) The details of outward supplies made by the contractor/supplier to HCL will be uploaded in Form GSTR-1 by 11th of the month following the month/quarter for which the return is to be filed. b) Once contractor/supplier has uploaded the details of outward supplies in Form GSTR- 1, contractor/supplier agrees to file the return in Form GSTR-3B by 20th of the month succeed ing the month/quarter for which return is to be filed without any delay. c) Wherever contractor/supplier is required to issue e-invoice containing all the particulars as specified in Form GST INV-01 in terms of Rule 48(4) of the CGST Rules, it is agreed that contractor/supplier will comply with such e-invoicing requirements. d) In case the Input Tax Credit of GST is denied or demand is recovered from HCL on accou nt of any non-compliance by contractor/supplier, including non-compliance with e-invoicing provisions, delay or non-filing of Form GSTR-1 and Form GSTR- 3B, non-payment of GST ch arged and recovered, contractor/supplier shall indemnify HCL in respect of all claims of tax , penalty and/or interest, input tax credit, loss, damages, costs, expenses and liability that may arise due to such non-compliance e) Notwithstanding any other clause of the tender document the payment to the contractor /supplier shall be made only upon invoices being reflected in FOMR GSTR-2A/2B of the rele vant month.”

eir offers during the bid validity period or after placement of purchase order or do not exec ute the Purchase Order within the delivery period of backs out, such supplier shall be debarred from participation in future tender of HCL/ICC for next six (6) months. HCL/ICC pr ocures the materials at the supplier’s risk & cost.

transportation, within 45 days from the date of receipt of PO.

per Limited, Indian Copper Complex, PO: Mosaboni, Dist. East Singhbhum, Jharkhand-8321

on.

ime of payment.

on whatsoever. The company also reserves the right to cancel the enquiry or extend the du e date without assigning any reason whatsoever. The company also does not take any resp onsibility for party’s delay for submission of online offer. Offers received by post, courier, f ax, open mail shall not be considered.

o be ordered up to 25 percent of bid quantity at the time of placement of contract. The co mpany also reserves the right to increase the ordered quantity by up to 25% of the contrac ted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.

all (actually incurred as well as notional) where loss is pre-estimated and mutually agreed t o is termed as Price Reduction. The procuring Entity is allowed to recover loss from the sup plier/ contractor. Quantum of Price Reduction: The Procuring Entity may recover from the contractor, as agreed, the Price Reduction a sum equivalent to 0.5 (half) per cent of the prices of any por tion of stores and/or service delivered late, for each week or part thereof of delay. The tota l damages shall not exceed 10 (ten) per cent of the value of delayed goods/service or both. The Price Reduction cannot exceed the above amount of 10% stipulated in the origin al awarded contract value including GST. Financial loss due to delayed delivery/service or b oth should be calculated for claim of Price Reduction.

cific period and to the entire satisfaction of the HCL/ICC, the purchaser failing which the purchaser reserves the right to purchase the material from other agency/ source at the sup pliers’ cost and risk in addition to the price reduction stipulated in clause 11.

any reserves its right to seek any shortfall information/documents only in case of historical documents that pre-existed on the last date of bid submission, and which have not undergone change since then. It is clarified that any historical/pre-existed documents as on or before the last date of bid submission can be treated as shortfall documents for meeting the pre-qualification criteria and other terms & conditions of the ATC. Historical documents are those pre-existed documents available with the bidder as on the last date of bid submis sion, irrespective of the documents uploaded/submitted by the bidder in the bid submitted.

formance in whole or in part by either party of any obligation under this contract shall be p revented or delayed by reason of war, act of hostility of public enemy, civil disruption or sa botage, fires, floods, explosions, epidemics, quarantine restrictions or acts of God (here-in- after referred to as events), provided notice of the happening of any such eventuality is giv en by the either party to the other within 21 days from the date of occurrence thereof, neit her party shall by reasons of such event be entitled to terminate this contract nor shall eith er party have any claim for damages against the other in respect of such non-performance or delay in performance / execution under the contract. Provided also that such performance / execution under the contract should commence as s oon as practicable, after such event has come to an end or ceased to exist and the decisio n of HCL as to whether the performance in whole or in part or any execution under this con tract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may opt to terminate the contract. If the contract is terminated under this clau se, HCL shall have the liberty to take over from the contractor at a reasonable price, all unused, undamaged and acceptable materials, machinery, equipments, etc. at the site, bei ng used for the performance of the contract and in the possession of the contractor at the t ime of such termination of such portion thereof as HCL may deem it fit, except such materi als, equipments, etc. that the contractor may with the concurrence of HCL elect to retain. It is also understood in addition that this Force Majeure clause will cover parties’ inability to p erform on account of change in law or imposition of rules or restrictions by the Government .

of any charges payable under any acts of Parliament or State Govt. Rules/ Orders or any re gulations/ Bye Laws made there-under any local authority in respect of the contract within a week.

ble for payment of any interest on the amount that may become payable to the contractor under this contract and matters connected therewith. Only the competent authority of the company can do any waiver of any clause of this contract.

at the goods do not comply with the specifications, they shall be rejected. The rejected go ods will have to be lifted by the supplier at their own cost within a month of receipt of rejec tion advice from HCL.

om the date of our intimation. In case, it is not done, ground rent as per HCL standard nor m shall be charged.

erminate in full or part of the ordered quantity during the currency of the order without assi gning any reasons.

addition to those mentioned in order. Where counter terms and conditions have been offer ed by the supplier, the purchaser shall not be governed by them unless specific acceptance has been given in writing in the order by the purchaser.

The following events shall be termed as Events of Default: Does not execute the contract in conformity with the provisions of the contract, or a) Substantially suspends any part of its execution for a period of fourteen (14) days without authority from HCL, or b) Fails to carry on and execute the contract to the satisfaction of HCL, or c) Commits or permits any breach of any of the provisions of the contract (on the part of the insurer to be performed or observed), or persists in any of the above mention ed breach of the contract for fourteen (14) days, after notice in writing is being / sh all be given to the contractor by HCL requiring such breach to be remedied, or d) Abandons the work(s), or e) During the continuance of the contract, becomes bankrupt, makes any arrangemen t or composition with its creditors, or permits any execution to be levied or goes int o liquidation other than for the purpose of amalgamation or reconstruction, or f) Does not perform as per the agreed programme submitted by the contractor.

a) If HCL decides to terminate this contract, it shall in the first instance issue Prelimina ry Notice to the contractor. Within 15 days of receipt of the Preliminary Notice, the co ntractor shall submit to HCL in sufficient detail, the manner in which it proposes to c ure the underlying Event of Default (the “Contractor’s Proposal to Rectify”). In case of non submission of the Contractor’s Proposal to Rectify within the said period of fi fteen (15) days, HCL shall be entitled to terminate this contract by issuing Terminat ion Notice, and to appropriate any Security, if subsisting. b) In the Contractor’s Proposal to Rectify is submitted within the period stipulated ther eof, the contractor shall have to its disposal a further period of fifteen (15) days to r emedy/cure the underlying Event of Default. If, however, it fails to remedy/cure the underlying Event of Default within the stated period, HCL shall be entitled to termin ate this contract and to appropriate the Security, if subsisting.

If at any time after placement of Purchase Order, HCL reserve the right to foreclose or redu ce the scope of the purchase order and hence not require the whole or any part of the purc hase order during the contract period (need by date) without assigning any reason. In the event, any such action taken by HCL, the Supplier shall be paid full amount for the u p to date quantum of supply executed and billed by the supplier under the relevant item (s) supply of purchase order terms & conditions.

t of any sum of money out of or under the order, HCL shall be entitled to recover such sum s any time from the contractor under this or any other order of the contractor with HCL. In case the amount of existing bill is not sufficient for recovery of pending dues, the contracto r shall pay to HCL the balance remaining dues immediately.

a) Save where expressly stated to the contrary in this contract, any dispute, differenc e or controversy of whatever nature between the Parties, howsoever arising under, out of or in relation to this contract including disputes, if any, with regard to any acts, d ecision or opinion of the Officer-in-Charge and so notified in writing by either Party t o the other (the “Dispute”) shall in the first instance be attempted to be resolved a micably in accordance with the procedure set forth in part (b) below. b) Either Party may require such Dispute to be referred to the work in charge of HCL a nd the contractor for amicable settlement. Upon such reference, the two shall meet at the earliest as per their mutual convenience and in any event within fifteen (15) days of such reference to discuss and attempt to amicably resolve the Dispute. If th e Dispute is not amicable settled within fifteen (15) days of such meeting, either Pa rty may refer the Dispute in accordance with the provisions of part (c) below. c) In the event that any Dispute has not been resolved as per the provisions of (b) abo ve, the same shall be referred to the Director or a person of equivalent designation, of HCL and the contractor for amicable settlement. Upon such reference, the two sh all meet at the earliest as per their mutual convenience and in any event within fift een (15) days of such reference to discuss and attempt to amicably resolve the Dis pute. If the Dispute is not amicable settled within fifteen (15) days of such meeting between the two, either Party may refer the Dispute to arbitration in accordance wit h the provisions of Arbitration clause.

DISPUTES (AMRCD): In the event of any dispute or difference relating to the interpretation and a pplication of the provisions of commercial Contract(s) between Central Publ ic Sector Enterprises (CPSEs)/Port Authorities inter se and also between CP SEs and Government Departments/Organizations (excluding disputes conc erning Railways, Income-Tax, Customs & Excise), such dispute or difference shall be resolved through the Administrative Mechanism for Res olution of CPSEs Disputes (AMRCD) in accordance with DPE OM No. DPE02/ 0001/2023-AMRCD-FTS-13578 dated 08.12.2025, as amended from time to time. The decision of the AMRCD shall be final and binding on the Parties.

Any dispute(s) of difference(s) not more than one crore of any kind whatsoe ver arising between the parties out of, or relating to the construction, meani ng, scope, operation or effect of the contract or its validity or its breach ther eof, if not settled mutually, shall be referred by the parties to this contract fo r Arbitration under the Arbitration and conciliation Act, 1996 and any amend ments thereof, and the provisions there under, and the award made in pursu ance thereof shall be binding on the parties. · The Arbitrator will be appointed within 30 days of reference to the arbitration. A sole A rbitrator will be appointed by the mutual consent of the parties to the contract, who ac cording to Arbitration and conciliation Act, 1996 and any amendments thereof, will not stand in conflict of interest with any of the organizations. A declaration to the effect sh all be submitted by the Arbitrator, to guarantee impartiality in the proceedings. · ln the event of such an arbitrator to whom the matter is originally referred, being tran sferred or has vacated his office because of retirement, or resignation or otherwise or r efuses to act or is incapable of acting for any reason whatsoever, the appointment of a rbitrator in his place will be done by mutual consent of the Parties to the Contract, who again would not stand in any conflict of interest with both the parties such person(s) s hall be entitled to proceed from the stage at which his predecessor left it. · The duration of proceedings and the fee structure will be governed by the 1996 Act, a nd any amendments thereof. The venue of the arbitration shall be HCL/ICC. The award of the arbitrator shall be final and binding on the parties. Any dispute, which arises at a ny point of time out of arbitration,shall have the jurisdiction of the court of Ghatsila/Ja mshedpur. · Subject to the above, the provision of Arbitration and conciliation Act, 1996 and the rules there under and the statutory modifications thereof shall govern such arbitration proceedings and shall be deemed to apply and be incorporated in this contract. Disputes which are not covered under para 5 (AMRCD) & 6 (Arbitration)above shal l be referred to the Commercial Courts as per The Commercial Courts Act, 2015.

urisdiction of GHATSILA/JAMSHEDPUR COURT only.

The Company shall have a lien on all amounts that may become due and payable to the Co ntractor under this or any another contract/transaction of any nature whatsoever between the Company and Contractor including the Earnest Money and receipt of any debit or sum t hat may become due and payable to the Company or to any one by the Contractor with eit her along or jointly or transaction or any contract whatsoever between the Company and t he Contractor and the Company shall be entitled to deduct the said debit or sum due and p ayable to the Company (of which the Company shall be the sole judge) or to any one by the Contractor from the amounts aforesaid and the Earnest Money and the Security Deposit wi thout prejudice to the rights and remedies available in the Company.

paid by the company for reasons attributed to the contractor shall be recoverable from the contractor’s account. The decision of the Engineer-in-Charge in this regards shall be final a nd legally binding on the contractor.

ency by the supplier.

laid down under the Public Procurement Policy for MSEs [Order 2012]

edium Enterprises [whether MSEs or otherwise] subject to meeting of quality and te chnical specifications of the tender.

e of being registered as MSMEs to avail benefits available in this segment.

ch such bidders will not be able to enjoy the benefits as per the Public Procurement Policy for MSE Order, 2012.

Those MSEs which are registered with Districts Industries Centers (DICs) / Khadi & Village I ndustries Commissions (KVIC)/ Khadi& Village Industries Board (KVIB) / Coir Board/ NSIC/Dir ectorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Sm all & Medium enterprises are eligible for availing benefits under the Public Procurement Poli cy. In tender, participating MSEs quoting price within band of L1+15% shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation wher e L1 price is from someone other than an MSE. Such MSEs shall be allowed to supply up to 25% of total tendered value. In case of more than one such MSE, the supply will be shared proportionately. Policy is meant for procurement of only goods produced and services rendered by MSEs. Out of 25% target of annual procurement from MSEs, a sub target of 4% (Four per cent) is earmarked for procurement from MSEs owned by Scheduled Caste (SC)/ Scheduled Tribe (S T) Entrepreneurs. However, in the event of failure of such MSEs to participate in tender pro cess or meet tender requirements and L1 Price, 4% sub-target for procurement earmarked for MSEs owned by SC/ST Entrepreneurs will be met from other MSEs. MSEs participating a gainst the tender should submit necessary documentary evidence for availing the facility o f the policy. The MSEs owned by SC/ST has to submit cast certificate issued by competent authority alo ng with the offer. MSEs owned by SC/ST has to submit caste certificate issued by competen t authority along with the offer. MSEs would be treated as owned by SC/ST entrepreneurs: i) In case of proprietary MSE, proprietor(s) shall be SC/ST ii) In case of partnership MSE, the SC/ST partners shall be holding at least 51% (Fifty One per cent) shares in the unit iii) In case of Private Limited Companies, at least 51% (Fifty One per cent) share shall be held by SC/ST promoters.

Subject to meeting of Quality and Technical specifications, HCL may consider allowing the participation of ‘’Start up’’ companies with capability to execute the supply/ services, as pe r technical specifications/ perform the job as per scope of work specified in the tender and subject to meeting extant & relevant guidelines of Government of India. The bidder who int ends to participate as “Start-up” company should enclose the Certificate of Recognition iss ued by Department of Industrial Policy and Promotion, Ministry of Commerce & Industry, G ovt. of India during submission of Technical bid.

le for the tender and takes into account Government of India notification No. P- 45021/2/2017-PP (BE-II) dated 15.06.2017 (subsequently revised vide Orders dated 28.05. 2018, 29.05.2019, 04.06.2020 & 16.09.2020) for procurement of any goods or services fro m any category of bidders, or provide preference to bidders on the grounds of promotion o f locally manufactured goods or locally provided services. All the provisions of the latest re vision of the Order P-45021/2/2017-PP (BE-II) dated 16.09.2020 is applicable for this procur ement case. Class-I and Class-II local supplier of enquired items are eligible to participate in the bid as d efined in Public procurement (Preference to make in India) order 2017 dated 04.06.2020 & subse quent revisions thereof. However, the new bidders, if qualified, shall be put to trials as det ailed in the tender documents. Bids are to be submitted/ uploaded in complete accordance w ith enclosed Tender Documents. Class-I and Class –II Local suppliers as defined in PPP-MII order 2017 and revision thereof ar e eligible to participate in the bid. The minimum local content must be 50% for Class-I local supplier and must be minimum 20% and less than 50% for class-II supplier at present. Accordingly, all the bidders are required to submit required Certificate indicating that the b idder is Class-I or Class –II local supplier with minimum percentage of local content in their product as per Public procurement (Preference to Make in India) order 2017 dated

auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than compani es) giving the percentage of local content. Allocation of tendered qty.:-The guidelines for distribution of order quantity shall be as per clause 3B of the Public Procurement (Preference to Make in India), Order 2017- Revisio n regarding dated 16.09.2020 & subsequent revisions thereof.

017: Any bidder from a country which shares a land border with India will be eligible to bid in an y procurement whether of Goods, Service including (consultancy services & non-consultanc y services) or works (including turnkey projects) only if the bidder is registered with the co mpetent authority. Vide office memorandum ref. No.F.12/1/2021-PPD (Pt.), dated 2nd March 2021, relaxation i s provided for the procurement of spares parts and other essential service support like Ann ual Maintenance Contract (AMC) /Comprehensive Maintenance Contract (CMC), including c onsumables for closed systems, from Original Equipment Manufacturers (OEMs) of their au thorized agents, shall be exempted from the requirement of registration as mandated under Rule 144 (xi) of GFRs 2017.

nance (dept of Expenditure) shall be applicable against the tender. The same is available a t website https://doe.gov.in/procurement-policy-divisions). All the bidders are required to submit compliance certificate as asked in the above order N o. F.No. 6/18/2019-PPD dated 23.07.2020. The model certificate is given below: Model certificate for tenders: “We have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. We certify that bidder M/s. _____ (name of the bidder) is not from such a country or if from such a country, has been registeredwith the C ompetent Authority. We hereby certify that bidder M/s. _______ (Name of bidder) fulfills all t he requirement in this regard and is eligible to be considered against the tender.” If the ab ove certificate given by a bidder, whose bid is accepted, is found to be false, this would be a ground for immediate rejection of bid/termination of contract and further legal action in a ccordance with law.

It is compulsory for a bidder to declare whether the proprietor/ partner/ Director of the firm has any relation with any employee working in the Units concerned or Director of HCL and i f so, give the details and the relationship.

addition to those mentioned in order. Where counter terms and conditions have been offered by the supplier, the purchaser shall not be governed by them unless spe cific acceptance has been given in writing in the order by the purchaser.

.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST. /Disclaimer अअ(cid:39)(cid:39)ववीीककररणण