Procurement of B veh spares

(cid:77)(cid:77)ेेतताा (cid:80)(cid:80)ाारराा जजोोड़ड़(cid:19)(cid:19) गगईई (cid:1)(cid:1)बबडड कक(cid:16)(cid:16) (cid:1)(cid:1)ववशशेषेष शशतत(cid:112)(cid:112)

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address CO 16 ROU - - - .

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): Board Of Officer Post Receipt Inspection at consignee site before acceptance of stores: Board Of Officer

After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of OIC PA&P payable at SBI . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C OIC PA&P . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Buyer Added text based ATC clauses (a) The item as mentioned in the bid documents shall be as per defence specifications or depot sample available at Bond Room this depot. (b) The vendor can contact relevant CQA for more relevant designs and drawings. The prospectiv e bidder should enclose Self certification with respect to Local Content used in manufacture of “T o be Supplied” item. (c) Bidder/Supplier/Organization/proprietor/Any of the Director (s) shall not be banned or suspe nded or b lack listed by any Govt/Public Sector Undertaking/Corporate organization or convicted i n any court of Law across India or declared Bankrupt or insolvent. A self declaration cert must be uploaded in the GeM Portal under bidder Official Letter Head. (d) Buyer/Consignee shall have the right to inspect the supplied goods themselves and/or through their appointed agency at consignee own cost at consignee site (s) after receipt and accept or reje ct on proper justification any consignment of goods within a period of 30 days of receipt of consign ment of goods. 100% payment will be released within ten (10) days of issue of Consignee Receipt cum Acceptance Cert (CRAC) and on on-line submission of Bills. Pre – dispatch inspection at seller premises free/charge to be borne by the seller: Before dispatch the goods will be inspected by bu yer/consignee or their authorized representative or by nominated external inspection agency (Ind ependently or jointly with buyer or consignee as decided by the buyer) at seller premises for their compliance to the contract specification. Free/charge taken by the external inspection Agency an d any external laboratories testing charges shall be borne by the seller. For in house testing the s eller will provide necessary facilities free of cost. Seller shall notify the buyer through e mail about readiness of goods for pre-dispatch inspection and buyer will notify the seller about the authorized representative nominated external inspection agency and the date for testing. The goods would b e dispatch to consignee only after clearance in pre-dispatch inspection. Consignee right of rejectio n as per GTC in respect of the goods finally received at his location shall in no way be limited or w aived by reason of the goods having previously been inspected tested and passed by buyer/consi gnee or its nominated external inspection agency prior to the goods shipment. While bidding, the seller should take in to account 7 days shall be on the part of the buyer and shall be regularised w ithout Liquidated Damages. Inspection and external laboratory testing charges shall be borne by t he supplier and it shall not be reimbursed by buyer to them at any point in time. Cost of inspectio n /testing shall be factored in by the supplier in the cost of the product itself while submitted bid. Following are the tests that are required to be conducted during the pr e-dispatch inspection as p eer CQA specification. Inspection Agency: The inspection agency will be conduct the inspection a nd submitted the cert to the supplier as well as the buyer and consignee. The bidder will be solely responsible for pre-inspected material for Quality assurance including pre-dispatch inspection/testi ng at manufactures site by buyer/consignee himself or their authorized representative/committee. ISO 9001: The Bidder must have ISO 9001 Certification. (e) Experience Cert from the concerned Govt. department of the subject matter is required along with average turnover of last three years by authority prescribed by GeM. Bidder producing copies of similar item Supply Orders must obtain aforesaid Execution Certificate of the order. The Bidder will upload a Bid Security Declaration as per the orders of GoI. (f) Lab Test report from NABL accredited lab is required for conforming the requirement of all the parameters of governing specification of subject stores. (g) Loading and Unloading at yard will be under the scope of the supplier. (h) Replacement under warranty clause shall be made by the seller free of all charges at site incl uding freight insurance and other incidental charges. During the warranty period, the seller the se ller shall remain responsible to arrange replacement in next business day (NBD) and for setting ri ght at his own cost any equipment installed by him which is of defective manufacture or design o r becomes unworkable due to any cause whatsoever. The decision of the buyer’s representative i n this regards to direct the contractor to attend to any damage or defect in work shall be final an d binding on the seller. The period of warranty shall be governed by the relevant paras of DPM 20 25 and DGOS TI-038. (j) Receipt inspection at yard shall be carried out by Buyer QC team and or any external agency nominated by buyer jointly with seller representative. All requisite documents including packing li st, cert, approved drawing etc are to be submitted to buyer in advance for enabling inspection. De tailed packing list (considered as actual supply quantity) shall clearly mention individual items in p ackage and shall be the basis for physical inspection of receipt. (k) Commercial Experience Eligibility criteria: For experience, the order executed by the bidder, during the last three years ending on the last day of the month immediately preceding the month in whic h the last dt of bid submission falls, should be considered as under: Three orders each executed for “similar item” where executed value is less th an the amt equal to 30% of the estimated cost. OR Two orders each executed for “similar item” where executed value is less tha n the amt equal to 40% of the estimated cost. OR One order each executed for “similar item” where executed value is less than the amt equal to 50% of the estimated cost. (l) Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consi gnee only. (m) The bidder will provide their unique GeM Seller ID in bid documents. (n) Liquidated Damages: In the event of the Seller’s failure to deliver the goods by th e date specified in the contract the Buyer may deduct from the Seller as liquidated damages the sum of 0.5 % of the contra ct price of the undelivered goods for delay of each week or part of we ek and the Seller shall submit the doc uments after deduction of the liquidated damages subject t o a maximum of 10% of the contract price of th e undelivered goods. But if the delay is on accou nt of any cause, which the Seller promptly notifies to the Buyer and the Buyer admits as a reason able ground for extending the time for delivery, no liquidated dam ages will be leviable during the additional time thus agreed to by the Buyer. (l) Risk & Expense clause – (a a) Should the stores or any instalment thereof not be delivered within the time or times specified in the co ntract docum ents, or if defective delivery is made in respect of the stores or any installment thereof, the B uye r shall after granting the Seller 45 days to cure the breach, be at liberty, without prejudice to the right to recover liquidated damages as a remedy for breach of contract, to declare the contract as cancelled eith er wholly or to the extent of such default. (ab) Should the stores or any instalment thereof not perform in a ccordance with the specifications / parameters provided by the SELLER d uring the check proof tests to be done in the BUYER’s country, the BUYER shall be at liberty, with out prejudice to any other remedies for br each of contract, to cancel the contract wholly or to th e extent of such default. (ac) In case of a material br each that was not remedied within 45 days, the BUYER shall, having given the right of first refusal to the SELLER be at liberty to purchase, ma nufacture, or procure from any other source as he thinks fit, other stor es of the same or similar d escription to make good:- a. Such default. b. In the event of the contract being w holly determined the balance of the stores remaining to be delivered thereunder.” (o) Risk & Expense clause – (aa) Should the stores or any instalment thereof not be delivered within the tim e or times specified in the contract documents, or if defective delivery is made in respect of the stores or any instalment thereof, the Buyer shall after grantin g the Seller 45 days to cure the breach, be at liberty, without prejudice to the ri ght to recover liquidated damages as a remedy for breach of contract, to decla re the contract as cancelled eith er wholly or to the extent of such default. (ab) Should the stores or any instalment thereof not perform in accordance wit h the specifications / para meters provided by the SELLER during the check pr oof tests to be done in the BUYER’s country, the BUYER shall be at liberty, wit hout prejudice to any other remedies for breach of contract, to cancel the con tract wholly or to the extent of such default. (ac) In case of a material breach that was not remedied within 45 days, the BU YER shall, having given the right of first refusal to the SELLER be at liberty to p urchase, manufacture, or procure from any other sourc e as he thinks fit, othe r stores of the same or similar description to make good:- a. Such default. b. I n the e vent of the contract being wholly determined the balance of the stores remaining to be delivered thereund er. (ad) Any excess of the purchase price, cost of manufacturer, or value of any s tores procured from any ot her supplier as the case may be, over the contract price appropriate to such default or balance shall be re coverable from the SE LLER.” (p) E-invoice:- As per Rule 48(5) of CGST Rules, any invoice issued by a notified person in any manner ot her than the manner specified in Rule 48(4) of CGST Rules, the same shall not be trea ted as invoice. The e -invoicing is mandatory for registered persons whose Aggregate Annual Turno ver (based on PAN) in any fin ancial year from 2017-18 onward is more than 1 0 Crore from 01 October 2022 (Notification No 17/2022-Ce ntral Tax dated 01 Aug 2022). As per GST Notification No 10/2023 dated 10 May 2023, the threshold limit of e-invoicing turnover has bee n reduced to 5 Crores from 01 Aug 2023. Further, as per GST Council recommendations, Government vide circular No 198/10/2023 dated 17 Jul 2023 clarified that Supplies made to Government Departments or est ablishment/ Government Agencies/ local authorities/ PSUs, etc under rule 48(4) of CGST Rules whose turno ver exceeds the prescribed threshold limit requires to issue e-invoice. Hence, if the vendor’s annual turnov er exceeds above 5 Crore (in any financial year within previous three financial years), then the vendor will provide e-invoice mandatorily. .

Buyer uploaded ATC document Click here to view the file.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

I M/S hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.

Rules.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of OIC PA&P payable at SBI . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of OIC PA&P A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 2 Shelf Life. On the date of supply, minimum 2 usable shelf life should be available / balance.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

buyer.

written consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

The seller is required to print logo as per buyer's requirement. /Disclaimer अअ(cid:39)(cid:39)ववीीककररणण