Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - TOWN SERVICES; REN

Buyer Added text based ATC clauses INVITATION TO TENDER SUB: RENOV AND MODIFA WORK OF EI INSTALL IN TOWN SERVICES SECT OFFICE WING INSTRUCTIONS TO THE BIDDERS I. BIDS NOT CONFORMING TO THE SPECIFICATION AND/OR TERMS & CONDITIONS OF THIS INVITATION TO TENDER ARE LIABLE FOR REJECTION. II. FIRMS TO CLEARLY INDICATE THEIR INCOME TAX PERMANENT ACCOUNT NUMBER (PAN) AN D THE ISSUING AUTHORITY CITY. III. BIDDERS ARE REQUESTED TO READ THE TENDER DOCUMENT CAREFULLY AND SUBMIT THEIR OFFER AS PER TERMS AND CONDITIONS GIVEN THEREIN. BIDDERS WHO SUBMIT THEIR OFFERS SHALL BE DEEMED TO HAVE READ, UNDERSTOOD AND ACCEPTED THE TERMS AND CONDITION S OF THE DOCUMENT. IV. TENDERER SHALL SUBMIT THE TECHNO-COMMERCIAL BID AND PRICE BID THROUGH ONLI NE GEM PORTAL. V. GENERAL CONDITIONS OF CONTRACT (HEREIN AFTER REFERRED AS GCC) FOR PROCUREME NT OF SERVICES (SAIL # S1) SHALL BE APPLICABLE FOR THE SUBJECT CONTRACT. THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) IS NOT ENCLOSED HE REWITH AND IS AVAILABLE IN THE STANDARD DOCUMENTS OF SAIL WEBSITE, WWW.SAILTENDE RS.CO.IN FOR REFERENCE. VI. THE BIDDER NEED NOT SUBMIT COPY OF THE GENERAL CONDITIONS OF CONTRACT FOR PR OCUREMENT OF SERVICES (SAIL # S1) ALONG WITH THE TENDER. HOWEVER, THE BIDDER BY S UBMITTING THE TENDER SHALL BE DEEMED TO HAVE READ AND UNDERSTOOD THE CONDITION S OF THE GENERAL CONDITIONS OF CONTRACT FOR PROCUREMENT OF SERVICES (SAIL # S1) A ND THE SAME SHALL, FOR ALL INTENTS AND PURPOSES, BE DEEMED TO BE FORMING INTEGRAL PART OF THE CONTRACT AND SHALL ALWAYS BE CONSTRUED ACCORDINGLY. VII. IN ADDITION TO GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) THE INSTANT SPECIAL TE RMS AND CONDITIONS AND STANDARD TERMS AND CONDITIONS SHALL ALSO APPLY FOR THE S UBJECT TENDER/CONTRACT. VIII. WHEREVER SPECIAL TERMS & CONDITIONS DIFFER FROM STANDARD TERMS AND CONDITI ONS / #GCC FOR PROCUREMENT OF SERVICES (SAIL # S1)#, SPECIAL TERMS & CONDITIONS SHAL L OVER-RIDE STANDARD TERMS AND CONDITIONS / GCC. WHEREVER STANDARD TERMS AND COND ITIONS DIFFER FROM GCC FOR PROCUREMENT OF SERVICES (SAIL # S1), STANDARD TERMS AND CONDITIONS SHALL OVER-RIDE GCC. IX. WHEREVER GCC FOR PROCUREMENT OF SERVICES (SAIL # S1) DIFFERS FROM GEM GENERAL TERMS AND CONDITIONS (GTC), GEM GTC SHALL OVER-RIDE SAIL-S1. X. IN CASE ANY SPECIFIC ADVERSE REPORT IS RECEIVED AGAINST A TENDERER, AS AN INFOR MATION OR UPON ENQUIRY MADE BY SAIL, IN RESPECT OF CAPABILITIES AND PERFORMANCE OF THE TENDERER, AFTER RECEIPT OF TENDER (EVEN AFTER OPENING OF PRICE BID), THE QUOTAT ION/ TENDER SUBMITTED BY SUCH TENDERER IS LIABLE TO BE REJECTED. XI. SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS:- a) SAIL RESERVES ITS RIGHT TO, BUT WITHOUT ANY OBLIGATION TO DO SO, SEEK ANY SHORTFA LL INFORMATION/ DOCUMENTS ONLY IN CASE OF HISTORICAL DOCUMENTS THAT PRE-EXISTED AT THE TIME OF THE BID OPENING, AND WHICH HAVE NOT UNDERGONE CHANGE SINCE THEN. b) NO POST-BID CLARIFICATION AT THE INITIATIVE OF THE BIDDER SHALL BE ENTERTAINED. c) DURING EVALUATION AND COMPARISON OF BIDS, SAIL-RSP MAY, AT HIS DISCRETION, ASK T HE BIDDER FOR SUBMISSION OF SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUMENTS/ CLARIF ICATION ON BID. THE REQUEST FOR SEEKING SHORTFALL DOCUMENTS/ CONFIRMATORY DOCUM ENTS/ CLARIFICATION AND THE RESPONSE SHALL BE IN WRITING. MODIFICATION OF THE BID AN D ANY FORM OF COMMUNICATION WITH SAIL-RSP FOR SUBMISSION OF ANY ADDITIONAL DOCUMENTS, NOT SPECIFI CALLY ASKED FOR BY SAIL-RSP WILL NOT BE ALLOWED. AND EVEN IF SUBMITTED, THEY WILL NOT BE CONSIDERED. d) IF REQUIRED, WRITTEN COMMUNICATION/S SHALL BE DONE THROUGH GEM PORTAL, FOR SU BMISSION OF THE SHORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION WITH A SPECIFIED DATE FOR SUBMISSION OF THE SAME. BIDDER SHALL BE REQUIRED TO SUBMIT SHO RT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION TO THIS OFFICE BE DONE TH ROUGH GEM / E-PROCUREMENT PORTAL OR E-MAIL/ COURIER/ REGISTERED POST/SPEED POST WITH IN THE SPE CIFIED TIME MENTIONED IN THE COMMUNICATION/S. THE ALLOWABLE TIME PERIOD FOR SUBMISS ION OF THE SHORT FALL DOCUMENTS/CONFIRMATORY DOCUMENTS/CLARIFICATION WILL BE THE SOLE DISCRETION OF SAIL-RSP AND AS PER THE COMMUNICATION FROM SAIL-RSP BY THE BIDDE R. IF THE TENDERER DOES NOT COMPLY OR RESPOND BY THE SPECIFIED DATE, HIS TENDER WILL BE EVALUATED BASED ON AVAILABLE DOCUMENTS. e) EVALUATION OF SIMILAR NATURE OF WORK OF RECEIVED OFFERS WILL BE DONE CONSIDER ING THE RELEVANT SCOPE OF THE JOB EXECUTED BY THE TENDERER. MERELY THE MENTION OF THE "NAME OF WORK" OF THE WORK ORDER SUBMITTED WILL NOT BE INTERPRETED AS SIMILA R WORK. DECISION OF RSP SHALL BE FINAL AND BINDING ON THE TENDERER. #BIDDERS ARE THEREFORE ADVISED THAT THEY SHOULD TAKE DUE CARE WHILE UPLOADING O FFER / CONFIRMATORY DOCUMENTS IN ORDER TO AVOID REJECTION OF THEIR BID.# XII. MII & MSE PURCHASE PREFERENCE - PURCHASE PREFERENCE WILL BE GIVEN TO MAKE IN IN DIA SUPPLIERS AND MSE SUPPLIERS,WHICH SHALL BE BASED ON THE EXTANT GUIDELINES OF G OVT. OF INDIA AND GUIDELINES OF SAIL PLANTS / UNITS. XIII. BID OF THE BIDDERS QUOTING BELOW 25% OF THE ESTIMATED VALUE SHALL BE TREATED AS ABNORMALLY LOW BID AND SUCH BIDDER/BIDDERS MAY BE ASKED TO SUBMIT PGB AS PER CL AUSE NO.38 OF STANDARD T&C. THIS IS NOT APPLICABLE FOR CASES WHERE MINIMUM FLOOR PR ICE IS INDICATED IN THE TENDER. ONLY RSP-SAIL REGISTERED VENDORS WHO HAVE BEEN SPECIFICALLY INVITED AGAINST THIS LIMI TED TENDER ENQUIRY (LTE) ARE ELIGIBLE TO PARTICIPATE IN THE TENDER. BIDS SUBMITTED BY T HE SELLERS TO WHOM THE LTE INVITATION HAS BEEN ISSUED SHALL ONLY BE CONSIDERED FOR EVALUATION. ANY BID SUBMITTED BY A SELLER WHO HAS NOT BEEN INVITED SHALL BE TREATED AS UNSOLICITED AND SHALL NOT BE CONSIDERED FOR EVALUATION. HOWEVER, BIDS SUBMITTED BY AUTHORIZED REPRESENTATIVES OF THE INVITED SERVICE PROVI DERS SHALL ALSO BE CONSIDERED, PROVIDED THEY SUBMIT A VALID AUTHORIZATION LETTER IS SUED BY THE RESPECTIVE INVITED FIRM. THE AUTHORIZATION LETTER MUST CLEARLY AUTHORIZ E THE REPRESENTATIVE TO PARTICIPATE IN AND SUBMIT THE BID FOR THE SUBJECT TENDER ON BEHALF OF THE INVITED FIRM. FIRMS INTERESTED IN OBTAINING REGISTRATION WITH SAIL MAY SUBMIT THE VENDOR REGISTRAT ION FORM AVAILABLE ON THE SAIL TENDERS PORTAL AND COMPLETE THE PRESCRIBED REGISTRA TION PROCESS WITH THE CONCERNED SAIL PLANT/UNIT. THE ABOVE INFORMATION REGARDING VENDOR REGISTRATION IS PROVIDED SOLELY TO FACILITA TE EXPANSION OF THE VENDOR BASE, WHEREVER REQUIRED, AND SHALL NOT BE CONSTRUED A S A TENDER INVITATION OR COMMITMENT FOR AWARD OF WORK. FUTURE TENDER ENQUIRIES M AY BE ISSUED TO SUCH FIRMS SUBJECT TO SUCCESSFUL REGISTRATION AND FULFILLMENT OF TH E APPLICABLE ELIGIBILITY REQUIREMENTS. DOCUMENTS TO BE SUBMITTED:-

UNDERTAKING AS PER ANNEXURE-A ON COMPANY LETTER HEAD

ACCEPTANCE OF ALL TERMS& CONDITIONS: ANNEXURE- 1

CERTIFICATION FOR LOCAL CONTENT IN THE QUOTED ITEM (GOODS/WORKS/SERVICES), I.E. LOCAL CONTENT CERTIFICATE AS PER ANNEXURE -2A. NOTE: I) NON-SUBMISSION OF THE ABOVE DOCUMENTS MAY RENDER THE BID LIABLE FOR REJECTION. II) SAIL RESERVES THE RIGHT TO VERIFY ANY SUPPORTING DOCUMENT(S) SUBMITTED BY A PARTICIPATING TENDERER / BIDDER FROM ITS SOURCE (DOCUMENT ISSUING AU THORITY). III) IN THE INTEREST OF EXPEDITIOUS COMPLETION OF VERIFICATION, A PARTICIPATING TENDERE R /BIDDER SHALL PROVIDE A LIST OF EACH SUPPORTING DOCUMENT ON ITS LETTER-HEAD AS PER #ANNEXURE-S#, ALONG WITH THE CONTACT DETAILS (POSTAL ADDRESS, EMAIL ADDRESS, LAN DLINE / MOBILE NUMBER) OF THE ISSUING AUTHORITY OF EACH SUPPORTING DOCUMENT FOR V ERIFICATION. IV) NON-VERIFICATION OF ANY SUPPORTING DOCUMENT OR INFORMATION, AT THE SOLE DISC RETION OF SAIL, DOES NOT ABSOLVE THE TENDERER / BIDDER OF ITS ABSOLUTE RESPONSIBIL ITY TO PROVIDE ONLY GENUINE DOCUMENT(S) IN SUPPORT OF ELIGIBILITY CONDITIONS. V) IN CASE A SUPPORTING DOCUMENT OR INFORMATION IS FOUND TO BE FAKE/FORGED/TAMPERED/ NON-GENUINE AT ANY STAGE DURING TENDERING PROCESS & EV EN AFTER PLACEMENT OF PURCHASE ORDER / WORK ORDER, THE TENDERER/BIDDER IS LIA BLE FOR PUNITIVE ACTIONS AS PER EXTANT GUIDELINES OF SAIL. EVALUATION CRITERIA THE BIDDERS HAVE TO QUOTE OVERALL LOT VALUE FOR ENTIRE QUANTITY OF RFQ. PRICE EVALUATION WILL BE CARRIED OUT ON OVERALL LOT VALUE ON MATCHING PAR TS BASIS. SERVICE NO SERVICE TEXT QTY UNIT WEIGHTAGE (%) 10 4002282132 RE AND MOD OF EI I N ESTATE OFFICE S ECTIO 300 M

20 4002282134 1,490.00 M

30 4002282135 1,250.00 M

40 4002282136 1,670.00 M

50 4002282137 1,200.00 M

60 4002060921 1,250.00 M

70 4002291965 70 EA

80 4002291995 30 EA

90 4002011380 2000 "2

100 4002282140 80 M

110 4002291879 25 EA

120 4002291863 25 EA

130 4002291881 55 EA

140 4002030882 90 M

150 4002040324 40 EA

160 4002040328 2 EA

170 4002040331 10 EA

180 4002040337 2 EA

190 4002300156 120 EA

200 4002240979 120 EA

210 4002240984 22 EA

220 4002294785 275 EA

230 4002294787 25 EA

240 4002294788 60 EA

250 4002294789 45 EA

260 4002294793 60 EA

270 4002294794 95 EA

280 4002294797 20 EA

290 4002294798 30 EA

300 4002294799 5 EA

310 4002294800 70 EA

320 4002300244 40 EA

NOTE: -

WEIGHTAGE OF EACH ITEM AS MENTIONED ABOVE IN THE TENDER SCHEDULE IS TH E VALUE OF THAT ITEM AS PERCENTAGE (%) OF OVERALL LOT VALUE.

AFTER DISCOVERY OF L-1 VALUE, FURTHER PRICE BREAKUP SHALL NOT BE REQUIR ED FROM L-1 BIDDERS AS THE ITEM WISE RATE (INCLUSIVE OF ALL TAXES, DUTIES, LE VIES AND CESS EXCEPT GST) OF THE TENDER SCHEDULE SHALL BE DERIVED AS FOLLO WS: (I) ITEM-WISE TOTAL VALUE = L-1 OVERALL LOT VALUE X ITEM WISE WEIGHTAG E AS PER TENDER SCHEDULE / 100 (II) ITEM-WISE RATE = ITEM-WISE TOTAL VALUE AS ABOVE AT (I) / ITEM-WISE T OTAL QUANTITY AS PER TENDER SCHEDULE. .

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