Monthly Basis Cab & Taxi Hiring Services - SUV; 1200X260; Outstation 24*7

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

buyer.

written consent of buyer.

liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Bid reserved for Make In India products: Procurement under this bid is reserved for purchase from Class 1 local suppliers as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum local content to qualify as a class 1 local supplier is denoted in the bid document 50%. All bidders must upload a certificate from the OEM regarding the percentage of the local content and the details of locations at which the local value addition is made along with their bid, failing which the bid is liable to be rejected. In case the bid value is more than Rs 10 Crore, the declaration relating to percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020 . In case Buyer has selected Purchase preference to Micro and Small Enterprises clause in the bid, the same will get precedence over this clause.

Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated

Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 10% of total value.

Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated online through Udyog Aadhaar/URC for that product/service category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service.

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

The Service Provider is required to have at least 30 % of the required manpower on service provider’s payroll for at least one year. Necessary documents relating to such manpower will be uploaded by the bidder for verification of the buyer. Such manpower will be part of total manpower to be provided by the Service Provider in case he gets the contract against this bid.

PAYMENT OF SALARIES AND WAGES: Service Provider is required to pay Salaries / wages of contracted staff deployed at buyer location first i.e. on their own and then claim payment from Buyer alongwith all statutory documents like, PF, ESIC etc. as well as the bank statement of payment done to staff.

Text Clause(s) The bidder is required to submit a duly signed undertaking on the company's letterhead, confirming comp liance with the following conditions:

Vehicle Details: Type/category, make, model, and year of manufacture.

Vehicle Age and Usage: The vehicle must have run less than 50,000 km as on the bid closing date.

Terrain: The vehicle must be suitable for operation in both plain and hilly terrain.

Carry Forward of Kilometres: Unutilized kilometres from one month, if any, shall be carr ied forward to the subsequent three months.

Local Presence: The service provider must have a functional office or operational prese nce in Thiruvananthapuram District.

Luggage Space: The vehicle must have adequate boot/dickey space for official baggage and equipment.

Driver Eligibility: The driver must possess:

Full-Time Deployment of vehicle : The vehicle and a permanent driver must be provided exclusively for the Department's official use for 12 months. Or Contract period

Availability: The vehicle and driver must be available 24 hours a day, 7 days a week, inc luding weekends and Government holidays, whenever requisitioned

Parking: The Department may require the vehicle to remain parked at the designated p arking space within the DoT office premises, including on weekends and holidays. Vehicl e is not permitted for other Service during the contract period .

No Additional Charges: The service provider shall ensure vehicle and driver availability without claiming additional charges, except those specifically admissible under the cont ract.

Exclusive Official Use: The vehicle shall not be used for any other purpose during the co ntract period without prior written approval.

Logbook Maintenance: The vehicle running logbook shall be maintained neatly and legib ly. The original logbook must be submitted at the beginning of every month for scrutiny and verification.

Invoice Submission: Monthly invoices shall be submitted only after verification of the lo gbook and running kilometres by the Consignee/Designated Officer/Competent Authority .

.

Extension: The contract may be extended beyond the initial contract period, subject to satisfactory performance .

d on or before the bid closing date. Any undertaking dated after the bid closing date will n ot be accepted.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses

The vehicle shall be registered as a commercial vehicle (Yellow Board).

The vehicle shall have a valid Registration Certificate, Insurance, Fitness Certificate, Po llution Under Control (PUC) Certificate, and applicable Permit throughout the contract p eriod.

The vehicle shall be air-conditioned and maintained in good mechanical condition.

The vehicle shall ordinarily not be more than three years old as on the date of deploym ent.

A replacement vehicle of the same or higher category shall be provided within two hour s only in case of breakdown, servicing, accident or repair.

The vehicle shall be fitted with a GPS tracking device, if required by the Buyer.

A mobile phone charging cable/unit / facilty shall be available inside the vehicle.

A permanent driver holding a valid driving licence (minimum 3 years Taxi Service exper ience ) shall be deployed with the vehicle throughout the contract period.

The driver shall have a minimum of three years of experience in contract driving servic es in the same field and shall report to the Consignee/Officer-in-Charge as and when req uired.

The Service Provider shall submit the driver's identity proof and a copy of the valid driv ing licence to the Consignee/Officer-in-Charge before deployment.

The driver shall be familiar with the local areas, roads, and routes in the districts of Ke rala and shall be capable of undertaking official journeys to various locations, including r emote and hilly areas, as required by the Consignee/Officer-in-Charge.

The driver shall maintain proper behaviour, wear a clean uniform if prescribed, and shal l not consume alcohol or intoxicants while on duty.

.

The driver shall not be more than 50 years of age and shall be physically fit, with good eyesight and hearing ability.

If the driver is required to perform official duty beyond 11:00 PM during any trip, journ ey, or official assignment, the Service Provider shall be entitled to claim one Outstation/ Night Halt charge for that day at the rate quoted in the contract, subject to certification by the Controlling Officer.

Higher-variant 7-seater vehicles, such as Toyota Innova Crysta and Toyota Innova Hycro ss, may also participate in the bid. “ALL UNDERTAKINGS SHOULD BE SUBMITTED IN COMPANY LETTER HEAD AND SHOULD BE DATED O N OR BEFORE THE DATE OF CLOSURE OF BID. ANY UNDERTAKING DATED AFTER THE DATE OF CLOS URE OF BID WILL NOT BE ACCEPTED” .

Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry / State of Bid inviting authority. If the bidder wants to avail themselves of the Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has / have quoted price within L-1+ 10 % of margin of purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 10 percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted.

Bid reserved for MSE from the State of Bid Inviting Authority: Procurement under this bid is reserved for purchase from Micro and Small Enterprises from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal. If the bidder wants to avail themselves of the reservation benefit, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible to participate in this bid. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service, and Buyer will decide eligibility based on documentary evidence submitted, while evaluating the bid. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. अ'वीकरण अ'वीकरण /Disclaimer