PRESSURE SPRING SEAT (HY-100.00) - UN M/CD SGI CASTING AS PER DRG. 36137600067/04 WITH MATL AS PER

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): TUV / QUEST Post Receipt Inspection at consignee site before acceptance of stores: Q & BE DEPTT. BHEL , VARANASI

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses Bharat Heavy Electricals Limited Heavy Equipment Repair Plant Tarna Shivpur Varanasi-221003 website: https://herp.bhel.com Enquiry Number : E-304-26-0160-61-1 Date : 24/Sep/2026 Enquiry For Material :- Sl N o Material Description Material Co de Quanti ty Unit 1 PRESSURE SPRING SEAT (HY-100.00) - UN M/CD SGI CASTING AS PER DR G. 36137600067/04 WITH MATL AS PER SPECN. AA19721/03 RV19601003 27

NOS. Remarks (A) SUPPLY CONDITION :

IVE AS PER QUALITY PLAN RV/C&F/07 (B) TECHNICAL DELIVERY CONDITION:

D AA0230402.

(C) TEST CERTIFICATE: REQUIRED FOR CHEMICAL & MECHANICAL PROPERTIES OF RAW MATL. (D) GUARANTEE CERTIFICATE: REQUIRED FOR 24 MONTHS AGAINST ANY MANUFACTURING DEFE CTS FROM THE DATE OF RECIPT AT BHEL HERP. (E) PACKING INSTRUCTIONS: ALL ITEM SHOULD BE SUPPLIED IN LOOSE CONDITION WITH PROPER STACKING AT VEHICLE. REMARKS:

CEPTABLE. SPECIAL REMARKS: (I) SEPARATE OFFER SUBMITTED BY ANY VENDOR ON GEM STANDS NULL AND VOID AS DELIVERY TERMS, PAYMENT TERMS etc. CANNOT BE NEGOTIATED ON GEM. (II) VENDORS SHALL QUOTE THEIR RATES INCLUSIVE OF GST. ANY DEVIATION IN QUOTED RATE A FTER PRICE BID OPENING SHALL NOT BE ENTERTAINED BY BHEL. (III) THE CURRENT ENQUIRED QUANTITY IS TENTATIVE AND IT MAY DIFFER AT THE TIME OF PO PL ACEMENT DEPENDING UPON THE ACTUAL REQUIREMENTS. (IV) BY SUBMITTING THEIR QUOTATION AGAINST THIS BID IT IS DEEMED THAT VENDORS AGREE T O EACH AND EVERY TERMS & CONDITIONS MENTIONED IN THE BID. (V) THE OFFERS OF THE BIDDERS WHO ARE ON THE BANNED OR HOLD LIST AND ALSO THE OFFE R OF THE BIDDERS, WHO ENGAGE THE SERVICES OF THE BANNED FIRMS, SHALL BE REJECTED. T HE LIST OF BANNED FIRMS IS AVAILABLE ON BHEL WEB SITE www.bhel.com. (VI) LIQUIDATED DAMAGES/LATE DELIVERY (LD) PENALTY CLAUSE: SUBJECT TO FORCE MAJEURE C ONDITIONS, FAILURE TO SUPPLY WITHIN PURCHASE ORDER DELIVERY SCHEDULE WILL MAKE THE SUPPLIER LIABLE TO AN UNCONDITIONAL PENALTY OF 0.5 % PER WEEK OR PART THEREOF SUBJE SUPPLIER LIABLE TO AN UNCONDITIONAL PENALTY OF 0.5 % PER WEEK OR PART THEREOF SUBJE CT TO THE MAXIMUM OF 10% OF THE UNDELIVERED PURCHASE ORDER VALUE EXCLUDING TAXE S & DUTIES. NO GRACE PERIOD SHALL BE GIVEN. (VII) PAYMENT TERMS:

TRANSFER) FROM THE DATE OF RECEIPT OF MATERIAL (DATE OF SRV) AT BHEL HERP VARANASI S TORES AS PER PO.

CTRONIC FUND TRANSFER) FROM THE DATE OF RECEIPT OF MATERIAL (DATE OF SRV) AT BHEL H ERP VARANASI STORES AS PER PO.

NSFER) FROM THE DATE OF RECEIPT OF MATERIAL (DATE OF SRV) AT BHEL HERP VARANASI STORES AS PER PO.

PART-1: BASIC INVOICE VALUE AND ALL OTHER CHARGES (EXCEPT GST AMOUNT) WILL BE PAID A S PER P.O. PAYMENT TERMS. PART-2: GST PORTION OF INVOICE VALUE WILL BE PAID ONLY AFTER FULFILLING FOLLOWING CO NDITIONS: (A) PAYMENT OF GST AMOUNT INTO GOVT. ACCOUNT BY SUPPLIER AGAINST INVOICE RAISED TO BHEL. (B) FILING OF GST RETURN (C) DISPLAY OF GST CREDIT AGAINST BHEL GSTIN NO.09AAACB4146P2ZC IN GSTR-2B ON GSTN P ORTAL. NOTE: (1) PAYMENT WILL BE MADE AFTER ACCEPTANCE OF THE MATERIAL AND CLEARANCE OF 'OBJECTI ON IN THE BILL PROCESSING' (IF THERE IS 'OBJECTION IN THE BILL PROCESSING' AND SAME HAS BEEN RAISED AND COMMUNICATED TO SUPPLIER WITHIN 15 DAYS OF THE MATERIAL RECEIPT AT BHEL-HERP). IN CASE IF OBJECTION IS RAISED AND COMMUNICATION IS MADE AFTER 15 DAYS OF THE MATERI AL RECEIPT, NUMBER OF DAYS AS MENTIONED AGAINST ABOVE POINT NO. I, II AND III WILL BE AP PLICABLE SUBJECT TO ACCEPTANCE OF THE MATERIAL. (2) NO. OF DAYS MENTIONED AGAINST ABOVE POINT NO. I, II AND III IS SUBJECT TO CLEARANCE OF 'OBJECTION IN THE BILL PROCESSING' (IF ANY). IN CASE IF THERE IS 'OBJECTION IN THE BILL P ROCESSING', DUE DATE WILL BE CALCULATED FROM THE DATE OF CLEARANCE OF THE OBJECTIO N AND NO INTEREST WILL BE PAYABLE ON THE LATE PAYMENT OF THE INVOICE. FEW ILLUSTRATI VE REASONS OF 'OBJECTION IN THE BILL PROCESSING' ARE MENTIONED BELOW. ILLUSTRATIVE REASONS OF OBJECTIONS: ORIGINAL INVOICE, E-WAY BILL, LR/GR COPY NOT SUBM ITTED, INVOICE NOT UPLOADED ON THE SUVIDHA PORTAL, INVOICE NOT UPLOADED ON GEM POR TAL, ALL REQUIRED QC DOCUMENTS NOT SUBMITTED, INCOMPLETE SUPPLY, CREDIT NOTE NOT S UBMITTED ETC. (3) ADVANCE PAYMENT IS NOT ACCEPTABLE BY BHEL HERP VARANASI IN ANY CASE. (4) IF ANY SUPPLIER FALLS UNDER 'NON MSE' OR 'NON MEDIUM' CATEGORY AT THE TIME OF PO P LACEMENT AND IF PARTY DOES NOT INFORM BHEL REGARDING CHANGE IN THEIR STATUS BEFOR E PROCESSING OF THE PAYMENT, THEIR PAYMENT TERM WILL BE CONSIDERED AS NON MSME SU PPLIER WITHOUT ANY FURTHER INTIMATION. IF SUCH SUPPLIER INFORM BHEL OR BHEL GETS UPD ATED ON THEIR OWN ABOUT PARTY'S STATUS CHANGE (WHEN PARTY BECOMES MSME FROM NO N-MSME) BEFORE PROCESSING OF THE PAYMENT, PARTY'S PAYMENT TERM WILL BE CHANGED AS PER APPLICABLE STATUS. ACCORDINGLY, PURCHASING OFFICER WILL CHANGE PAYMENT TERMS I N THE APPLICABLE PO/S ALSO. (VIII) REJECTION/REPLACEMENT: THE SUPPLIER SHALL ARRANGE REPLACEMENT / REPAIR UNDER I TS OBLIGATION UNDER THE CONTRACT. THE SUPPLIER SHALL BE GIVEN GROUND RENT FREE PER IOD OF 90 DAYS FROM THE DATE OF REJECTION TO LIFT REJECTED MATERIAL. BEYOND 90 DAYS, A GROUND RENT OF 0.25 PERCENT OF VALUE OF REJECTED MATERIAL PER WEEK WILL BE LEVIED FOR A MAXIMUM PERIOD OF 4 WEEKS. BEYOND THIS PERIOD SUPPLIER FORFEITS THEIR RIGHT TO THE MATERIALS. (IX) MATERIALS UNDER THIS ENQUIRY ARE FOR COMMERCIAL RESALE. (X) FOR SUPPLY ORDERS PLACED ON INDIAN SUPPLIERS: IRRESPECTIVE OF THE VALUE OF THE IN VOICE AMOUNT, THE BIDDER / VENDOR SHOULD NECESSARILY UPLOAD THE DESPATCH & INVOIC E DETAILS ON BHEL SUVIDHA PORTAL AT HTTPS://SUVIDHA.BHEL.IN/SUVIDHA/, PRIOR TO DESPAT CH. ALL DOCUMENTS AS PER PO CHECKLIST, ALONG WITH ADDITIONAL DOCUMENTS (IF ANY), MU ST BE UPLOADED ON THE PORTAL. IT IS MANDATORY THAT TAX INVOICES WITH A NET AMOUNT (INCLUDING TAXES) EXCEEDING RS FIVE LAKHS UPLOADED ON THE PORTAL ARE DIGITALLY SIGNED USING A CLASS 3 DIGITAL SIGNA TURE CERTIFICATE (DSC) ISSUED BY A LICENSED CERTIFYING AUTHORITY. SUBMISSION OF INVOI CE DOCUMENT IN HARD COPY IS ALLOWED FOR INVOICES WITH A NET AMOUNT (INCLUDING TAX ES) EQUAL TO AND UP TO RS FIVE LAKHS, IN CASE THEY WERE NOT DIGITALLY SIGNED AND UPLO ADED ON THE PORTAL. THE MATERIAL WILL NOT BE ACCEPTED INSIDE BHEL IN ABSENCE OF THE ABOVE.SUPPLIERS/CONTRACTORS ARE REQUESTED TO FOLLOW THE BELOW ESCALATION PROCE SS FOR GRIEVANCE RESOLUTION: (XI) JURISDICTION: THIS CONTRACT SHALL BE GOVERNED BY THE LAW FOR THE TIME BEING IN F ORCE IN THE REPUBLIC OF INDIA. THE CIVIL COURT HAVING ORIGINAL CIVIL JURISDICTION AT VA RANASI-UP, SHALL ALONE HAVE EXCLUSIVE JURISDICTION IN REGARD TO ALL MATTERS IN RESPE CT OF THE CONTRACT. (XII) TREATMENT OF CASES REGARDING CONFLICT OF INTEREST: THE BIDDER NOTES THAT A CO NFLICT OF INTEREST WOULD SAID TO HAVE OCCURRED IN THE TENDER PROCESS AND EXECUTIO N OF THE RESULTANT CONTRACT, IN CASE OF ANY OF THE FOLLOWING SITUATIONS:

NY PERSONNEL OF BHEL WHO ARE DIRECTLY OR INDIRECTLY RELATED TO THE PROCUREMENT O R EXECUTION PROCESS OF THE CONTRACT, WHICH CAN AFFECT THE DECISION OF BHEL DIRECTL Y OR INDIRECTLY.

EMENT PLANNING OF THE TENDER PROCESS IN WHICH IT IS PARTICIPATING.

ERRED. HOWEVER, IF THE OEM/ PRINCIPAL INSISTS ON ENGAGING THE SERVICES OF AN AGENT, S UCH AGENT SHALL NOT BE ALLOWED TO REPRESENT MORE THAN ONE MANUFACTURER/ SUPPLIE R IN THE SAME TENDER. MOREOVER, EITHER THE AGENT COULD BID ON BEHALF OF THE MANUF ACTURER/ SUPPLIER OR THE MANUFACTURER/ SUPPLIER COULD BID DIRECTLY BUT NOT BOTH. IN CASE BIDS ARE RECEIVED FROM BOTH THE MANUFACTURER/ SUPPLIER AND THE AGENT, BID REC CASE BIDS ARE RECEIVED FROM BOTH THE MANUFACTURER/ SUPPLIER AND THE AGENT, BID REC EIVED FROM THE AGENT SHALL BE IGNORED. HOWEVER, THIS SHALL NOT DEBAR MORE THAN ON E AUTHORISED DISTRIBUTOR (WITH/ OR WITHOUT THE OEM) FROM QUOTING EQUIPMENT MANUF ACTURED BY AN ORIGINAL EQUIPMENT MANUFACTURER (OEM) IN PROCUREMENTS UNDER A PRO PRIETARY ARTICLE CERTIFICATE.

ANY CAPACITY BY A BIDDER (INCLUDING THE PARTICIPATION OF A BIDDER AS A PARTNER/ JV ME MBER OR SUB-CONTRACTOR IN ANOTHER BID OR VICE-VERSA) IN MORE THAN ONE BID SHALL RE SULT IN THE DISQUALIFICATION OF ALL BIDS IN WHICH HE IS A PARTY. HOWEVER, THIS DOES NO T LIMIT THE PARTICIPATION OF AN ENTITY AS A SUB-CONTRACTOR IN MORE THAN ONE BID IF HE I S NOT BIDDING INDEPENDENTLY IN HIS OWN NAME OR AS A MEMBER OF A JV. THE BIDDER DECL ARES THAT THEY HAVE READ AND UNDERSTOOD THE ABOVE ASPECTS, AND THE BIDDER CONFIR MS THAT SUCH CONFLICT OF INTEREST DOES NOT EXIST AND UNDERTAKES THAT THEY WILL NO T ENTER INTO ANY ILLEGAL OR UNDISCLOSED AGREEMENT OR UNDERSTANDING, WHETHER FOR MAL OR INFORMAL WITH OTHER BIDDER(S), IN THIS REGARD. THIS APPLIES IN PARTICULAR TO PRICES, SP ECIFICATIONS, CERTIFICATIONS, SUBSIDIARY CONTRACTS, SUBMISSION OR NON-SUBMISSION OF BIDS OR ANY OTHER ACTIONS TO RESTRICT COMPETITIVENESS OR TO INTRODUCE CARTELIZATIO N IN THE BIDDING PROCESS. IN CASE, THE BIDDER IS FOUND HAVING INDULGED IN ABOVE ACTIV ITIES, THE SAME WILL BE CONSIDERED AS A VIOLATION OF THE TENDER CONDITIONS, AND SUITA BLE ACTION SHALL BE TAKEN BY BHEL AS PER EXTANT POLICIES/ GUIDELINES. ( XIII) IN THE EVENT OF A TIE IN L1 AFTER PRICE BID OPENING (a) GEM STARTS FORCED RA.EVEN AFTER FORCED RA, IF SELLERS REFUSE TO PARTICIPATE IN RA WHERE NO SELLER PARTICIPATES IN THE RA AND / OR A REVERSE AUCTION DEADLOCK OCCURS, THE SYSTEM PROVIDES TWO OPTIONS - EITHER (b) RUN A RANDOM ALGORITHM TO SELECT ONE OF THEM FOR AWARD OF CONTRACT, KNOWN A S 'RUN L1 SELECTION', OR (c) GEM INSTRUCTS THE BUYER TO SELECT THE L1 FOR FURTHER PROCEEDINGS. OPTION (C) WIL L BE EXERCISED ON NO OPTION BASIS ONLY AFTER EXERCISING OPTION A AND/OR B (AS APPLICA BLE).IN SUCH CASES, DURING THE COURSE OF EVALUATION, IF MORE THAN ONE BIDDER HAPPEN S TO OCCUPY L1 STATUS, THE EFFECTIVE L1 SHALL BE DECIDED BY SOLICITING DISCOUNTS FRO M THE RESPECTIVE L1 BIDDERS. ( XIV) ARBITRATION (14.2):

REACH AMICABLE SETTLEMENT (WHETHER BY CONCILIATION TO BE CONDUCTED AS PROVIDED I N CLAUSE 14.1 HEREIN ABOVE OR OTHERWISE) IN RESPECT OF ANY DISPUTE OR DIFFERENCE ARI SING OUT OF THE FORMATION, BREACH, TERMINATION, VALIDITY OR EXECUTION OF THE CONTR ACT; OR, THE RESPECTIVE RIGHTS AND LIABILITIES OF THE PARTIES; OR, IN RELATION TO INTERP RETATION OF ANY PROVISION OF THE CONTRACT; OR, IN ANY MANNER TOUCHING UPON THE CO NTRACT (HEREINAFTER REFERRED TO AS THE 'DISPUTE'), THEN, EITHER PARTY MAY REFER THE D ISPUTES TO ARBITRAL INSTITUTION (TO BE IDENTIFIED BY BHEL VARANASI) AND SUCH DISPUTE T O BE ADJUDICATED BY SOLE ARBITRATOR APPOINTED IN ACCORDANCE WITH THE RULES OF SAID ARBITRAL INSTITUTION.

CLAUSE BY GIVING NOTICE TO THE OTHER PARTY IN TERMS OF SECTION 21 OF THE ARBITRATION & CONCILIATION ACT, 1996 (HEREINAFTER REFERRED TO AS THE 'NOTICE') BEFORE REFERRING T HE MATTER TO ARBITRAL INSTITUTION. THE NOTICE SHALL BE ADDRESSED TO THE HEAD OF THE UNIT, BHEL, EXECUTING THE CONTRACT AND SHALL CONTAIN THE PARTICULARS OF ALL CLAIMS TO BE REFERRED TO ARBITRATION WITH SUFFICIENT DETAIL AND SHALL ALSO INDICATE THE MO NETARY AMOUNT OF SUCH CLAIM INCLUDING INTEREST, IF ANY. NETARY AMOUNT OF SUCH CLAIM INCLUDING INTEREST, IF ANY.

Y INVOKING THE ARBITRATION SHALL SUBMIT THAT DISPUTE TO THE ARBITRAL INSTITUTIONS(TO BE IDENTIFIED BY BHEL VARANASI)AND THAT DISPUTE SHALL BE ADJUDICATED IN ACCORDANCE WITH THEIR RESPECTIVE ARBITRATION RULES. THE MATTER SHALL BE ADJUDICATED BY A SOLE A RBITRATOR WHO SHALL NECESSARILY BE A RETD JUDGE HAVING CONSIDERABLE EXPERIENCE IN COMMERCIAL MATTERS TO BE NOMINATED BY THE RESPECTIVE INSTITUTION. THE EXPENSES PERTAINING TO THE SAID ARBITRATION SHALL ALSO BE GOVERNED IN ACCORDA NCE WITH THE RULES OF THE RESPECTIVE ARBITRAL INSTITUTION. THE DECISION OF THE PARTY INVOKING THE ARBITRATION FOR REFERENCE OF DISPUTE TO A SPECIFIC ARBITRAL INSTITUTION FOR ADJUDICATION OF THAT DISPUTE SHALL BE FINAL AND BINDING ON BOTH THE PARTIES AND SHALL NOT BE SUBJECT TO ANY CHANGE THEREAFTER.THE INSTITUTION ONCE SELECTED AT THE TIME OF INVOCATION OF DISPUTE SHALL REMAIN UNCHANGED.

TIONAL RULES.

NUE OF ARBITRATION SHALL BE AT VARANASI (U.P.).

ND ANY AMENDMENT THEREOF SHALL BE APPLICABLE. ALL MATTERS RELATING TO THIS CONTRA CT AND ARISING OUT OF INVOCATION OF ARBITRATION CLAUSE ARE SUBJECT TO THE EXCLUSIVE JURISDICTION OF THE COURT(S) SITUATED AT VARANASI (U.P.).

R ARBITRATION HEREIN, (A) THE PARTIES SHALL CONTINUE TO PERFORM THEIR RESPECTIVE OBLI GATIONS UNDER THE CONTRACT UNLESS THEY OTHERWISE AGREE. SETTLEMENT OF DISPUTE CL AUSE CANNOT BE INVOKED BY THE CONTRACTOR IF THE CONTRACT HAS BEEN MUTUALLY CLOSE D OR 'NO DEMAND CERTIFICATE' HAS BEEN FURNISHED BY THE CONTRACTOR OR ANY SETTLEME NT AGREEMENT HAS BEEN SIGNED BETWEEN THE EMPLOYER AND THE CONTRACTOR.

ALL BE AVAILABLE ONLY IN THE CASES WHERE THE VALUE OF THE DISPUTE IS LESS THAN RS. 10 CRORES.

CRORES AND ABOVE, THE PARTIES SHALL BE WITHIN THEIR RIGHTS TO TAKE RECOURSE TO REM EDIES OTHER THAN ARBITRATION, AS MAY BE AVAILABLE TO THEM UNDER THE APPLICABLE LAWS AFTER PRIOR INTIMATION TO THE OTHER PARTY. SUBJECT TO THE AFORESAID CONDITIONS, PRO VISIONS OF THE ARBITRATION AND CONCILIATION ACT, 1996 AND ANY STATUTORY MODIFICATIO NS OR RE-ENACTMENT THEREOF AS AMENDED FROM TIME TO TIME SHALL APPLY TO THE ARBITR ATION PROCEEDINGS UNDER THIS CLAUSE.

WARD PASSED) BY ANY PARTY TO UNDER THIS CONTRACT, THEN THE CUMULATIVE VALUE OF CL AIMS (INCLUDING INTEREST CLAIMED OR AWARDED) IN ALL SUCH ARBITRATIONS SHALL BE TAKE N IN ACCOUNT WHILE ARRIVING AT THE TOTAL CLAIM IN DISPUTE FOR THE SUBJECT CONTRACT F OR THE PURPOSE OF CLAUSE 14.2.9. DISPUTES HAVING CUMULATIVE VALUE OF LESS THAN 10 C RORES SHALL BE RESOLVED THROUGH ARBITRATION AND ANY ADDITIONAL DISPUTE SHALL BE A DJUDICATED BY THE COURT OF COMPETENT JURISDICTION.

ARTMENT, THE FOLLOWING SHALL BE APPLICABLE: IN THE EVENT OF ANY DISPUTE OR DIFFEREN CE RELATING TO THE INTERPRETATION AND APPLICATION OF THE PROVISIONS OF COMMERCIAL C CE RELATING TO THE INTERPRETATION AND APPLICATION OF THE PROVISIONS OF COMMERCIAL C ONTRACT(S) BETWEEN CENTRAL PUBLIC SECTOR ENTERPRISES (CPSES)/ PORT TRUSTS INTER SE AND ALSO BETWEEN CPSES AND GOVERNMENT DEPARTMENTS/ORGANIZATIONS (EXCLUDING DIS PUTES CONCERNING RAILWAYS, INCOME TAX, CUSTOMS & EXCISE DEPARTMENTS), SUCH DISPUT E OR DIFFERENCE SHALL BE TAKEN UP BY EITHER PARTY FOR RESOLUTION THROUGH AMRCD (AD MINISTRATIVE MECHANISM FOR RESOLUTION OF CPSES DISPUTES) AS MENTIONED IN DPE OM NO . 05/0003/2019-FTS-10937 DATED 14-12-2022 AS AMENDED FROM TIME TO TIME. (XV) IMPORTANT CLAUSE FOR GST: INPUT TAX CREDIT OF GST CAN BE AVAILED BY BHEL ONLY W HEN THE MATERIAL HAS BEEN PHYSICALLY RECEIVED AND GST INVOICE IS IN POSSESSION OF BH EL. THEREFORE, SUPPLIERS SHOULD ENSURE THE FOLLOWING IN RESPECT OF POs ISSUED BY BH EL: I. GST INVOICE SHOULD CONTAIN ADDRESS, GST NO. AND PAN NO. OF BHEL AS WELL AS OF THE SUPPLIER. APPLICABLE HSN CODE OF THE MATERIAL SHOULD BE INDICATED IN THE GST INVOICE. II. FIVE COPIES OF THE GST INVOICE AND LORRY RECEIPT MAY BE DESPATCHED ALONG WITH TH E SHIPMENT OF THE GOODS IN ORDER TO AVOID ANY DELAY IN AVAILING INPUT TAX CREDIT BY BHEL. III. DECLARE SUCH INVOICE IN GSTR-1 RETURN FOR THE MONTH OF DESPATCH OF MATERIAL. IV. PAYMENT OF GST TO STATUTORY AUTHORITIES WITHIN THE PRESCRIBED TIME. V. IN CASE OF DISCREPANCY IN THE DATA UPLOADED BY THE BIDDER ON THE GSTN PORTAL VIS- A-VIS THE TAX INVOICE OR IN CASE OF ANY SHORTAGE OR REJECTION IN THE SUPPLY, BHEL WILL NOT BE ABLE TO AVAIL THE TAX CREDIT. THE BIDDER HAS TO RECTIFY THE DATA DISCREPANCY ON THE GSTN PORTAL OR ISSUE A CREDIT NOTE OR DEBIT NOTE (DETAILS ALSO TO BE UPLOADE D ON THE GSTN PORTAL) FOR THE SHORTAGES OR REJECTIONS IN THE SUPPLIES OR ADDITIONAL CLAIMS FOR PROCESSING OF SUCH INVOICES. VI. GST TDS DEDUCTED AS PER THE GST ACT IS UPLOADED ON THE GSTN PORTAL ALONG WITH G STR-7. BIDDERS CAN DIRECTLY DOWNLOAD THE GST TDS CERTIFICATE FROM THE GSTN PORTAL. IN CASE GST CREDIT IS DELAYED OR DENIED TO BHEL DUE TO NON-RECEIPT OR DELAYED RECEIP T OF GOODS AND/OR TAX INVOICE, OR EXPIRY OF THE TIMELINE PRESCRIBED UNDER GST LAW F OR AVAILING SUCH ITC, OR FOR ANY OTHER REASON NOT ATTRIBUTABLE TO BHEL, THE GST AMO UNT SHALL BE RECOVERABLE FROM THE VENDOR ALONG WITH INTEREST/PENALTY LEVIABLE ON BHEL. IN CASE THE SUPPLIER DELAYS DECLARING SUCH INVOICE IN ITS RETURN AND GST CREDIT AVAI LED BY BHEL IS DENIED OR SUBSEQUENTLY REVERSED AS PER GST LAW, THE GST AMOUNT PAID BY BHEL TOWARDS SUCH ITC REVERSAL SHALL BE RECOVERABLE FROM THE SUPPLIER ALONG W ITH INTEREST LEVIED/LEVIABLE ON BHEL. IN CASE OF RAISING ANY SUPPLEMENTARY TAX INVOICE (DEBIT/CREDIT NOTE), THE SUPPLIER SH ALL ISSUE THE SAME CONTAINING ALL THE DETAILS AS REFERRED TO IN SECTION 34 READ WITH SECTION 31 OF THE GST ACT AND THE RULES MADE THEREUNDER. (XVI) MSME VENDORS CAN AVAIL BENEFITS OF PAYMENT THROUGH TReDS. (XVII) ORDER OF PRECEDENCE: THE PURCHASE ORDER ALONG WITH ITS ANNEXURES, THE NIT A ND ITS AMENDMENTS/CORRIGENDA SHALL TOGETHER CONSTITUTE THE ENTIRE CONTRACT BET WEEN THE PARTIES AND SHALL BE COMPLEMENTARY TO ONE ANOTHER. IN CASE OF ANY CONTR ADICTION, THE ORDER OF PRECEDENCE SHALL BE AS BELOW: A. PURCHASE ORDER ALONG WITH ITS ANNEXURES. B. AMENDMENTS/CLARIFICATIONS/CORRIGENDA/ERRATA ETC. ISSUED IN RESPECT OF THE TENDE R DOCUMENTS BY BHEL. C. NIT. (XVIII) GRIEVANCE REDRESSAL MECHANISM: TO PROMOTE TRANSPARENCY AND ENSURE FAIR TR EATMENT OF ALL BIDDERS, A STRUCTURED GRIEVANCE REDRESSAL MECHANISM IS IN PLACE TO ADDRESS ANY CONCERNS OR ISSUES ARISING DURING THE TENDERING PROCESS OR IN SUBSEQ UENT BUSINESS DEALINGS WITH THE COMPANY. FIRST LEVEL: ANY GRIEVANCE SHOULD INITIALLY BE ADDRESSED TO THE DESIGNATED DEALING OFFICER, WHOSE CONTACT DETAILS ARE PROVIDED IN THE NOTICE INVITING TENDER (NIT)/CONT RACT. SECOND LEVEL: IF THE ISSUE REMAINS UNRESOLVED, IT MAY BE ESCALATED BY LODGING A FOR MAL GRIEVANCE THROUGH THE SUVIDHA PORTAL: HTTPS://SUVIDHA.BHEL.IN/SUVIDHA/. RESPON SES WILL BE PROVIDED IN ACCORDANCE WITH THE DEFINED ESCALATION MATRIX. (XIX) IN RESPECT OF PROCUREMENT OF GOODS OR SERVICES FROM MICRO, SMALL AND MEDIUM ENTERPRISES (MSMEs), THE SETTLEMENT OF INVOICES SHALL BE ONLY THROUGH ANY OF THE TR eDS PLATFORMS (I.E. RXIL, M1XCHANGE, INVOICEMART, KREDX, C2FO) AUTHORIZED BY THE RES ERVE BANK OF INDIA. SUCH MSME SUPPLIERS SHALL SELECT THEIR PREFERRED TReDS PLATFOR M BEFORE AWARD OF THE CONTRACT SO THAT THE DATA IS CAPTURED IN THE ORDER/CONTRAC T DATABASE OF THE UNIT. THEY SHALL ALSO HAVE THE OPTION TO CHANGE THE TReDS PLATFORM FROM THE DROP-DOWN MENU ON THE SUVIDHA PORTAL OF BHEL AT THE TIME OF INVOICE SUBMISSION. WHEREVER THE TRADE RECEIVABLE IS ACCEPTED BY BHEL, THE SAME SHALL BE VALIDATED BY THE UNIT ON THE RESPECTIVE TReDS PLATFORM SELECTED BY THE SUPPLIER. THE ROUTING OF INVOICES THROUG H THE TReDS PLATFORM SHALL NOT BE CONSTRUED AS MANDATING DISCOUNTING OF SUCH INV OICES, AND THE MSME SUPPLIER SHALL HAVE THE OPTION TO AVAIL OR NOT AVAIL FINANCING O R DISCOUNTING OF ITS RECEIVABLES ON THE TReDS PLATFORM. IN CASE DISCOUNTING IS NOT A VAILED BY THE SUPPLIER ON TReDS, THE TRADE RECEIVABLES SHALL BE PAID THROUGH TReDS AS PER THE PAYMENT TIMELINES INDICATED IN THE CONTRACT. (XX) SETTLEMENT OF DISPUTE: IF ANY DISPUTE OR DIFFERENCE OF ANY KIND WHATSOEVER SHA LL ARISE BETWEEN BHEL AND THE SUPPLIER/VENDOR, ARISING OUT OF THE CONTRACT FOR THE PERFORMANCE OF THE WORK WHETHER DURING THE PROGRESS OF CONTRACT TERMINATION, A BANDONMENT OR BREACH OF THE CONTRACT, IT SHALL IN THE FIRST PLACE REFERRED TO DESI GNATED ENGINEER FOR AMICABLE RESOLUTION BY THE PARTIES. DESIGNATED ENGINEER (TO BE NOMINATED BY BHEL FOR SETTLEMENT OF DISPUTES ARISING OUT OF THE CONTRACT) WHO WIT HIN 60 DAYS AFTER BEING REQUESTED SHALL GIVE WRITTEN NOTICE OF HIS DECISION TO THE C ONTRACTOR. SAVE AS HEREINAFTER PROVIDED, SUCH DECISION IN RESPECT OF EVERY MATTER SO REFERRED SHALL FORTHWITH BE GIVEN EFFECT TO BY THE SUPPLIER/VENDOR WHO SHALL P ROCEED WITH THE WORK WITH ALL DUE DILIGENCE, WHETHER HE OR BHEL DESIRES TO RESOLV E THE DISPUTE AS HEREINAFTER PROVIDED OR NOT. IF AFTER THE DESIGNATED ENGINEER HAS GIVEN WRITTEN NOTICE OF THIS DECISION TO THE PA RTY AND NO INTENTION TO PURSUE THE DISPUTE HAS BEEN COMMUNICATED TO HIM BY THE AFF ECTED PARTY WITHIN 30 DAYS FROM THE RECEIPT OF SUCH NOTICE, THE SAID DECISION SHALL BECOME FINAL AND BINDING ON THE PARTIES. IN THE EVENT THE SUPPLIER/VENDOR BEING DISS ATISFIED WITH ANY SUCH DECISION OR IF AMICABLE SETTLEMENT CANNOT BE REACHED THEN A LL SUCH DISPUTED ISSUES SHALL BE RESOLVED THROUGH CONCILIATION IN TERMS OF THE BHE L CONCILIATION SCHEME 2018 AS PER CLAUSE 14.1. (XXI) CONCILIATION (CLAUSE 14.1): (XXI) CONCILIATION (CLAUSE 14.1): ANY DISPUTE, DIFFERENCE OR CONTROVERSY OF WHATEVER NATURE HOWSOEVER ARISING UN DER OR OUT OF OR IN RELATION TO THIS AGREEMENT (INCLUDING ITS INTERPRETATION) BETWE EN THE PARTIES, AND SO NOTIFIED IN WRITING BY EITHER PARTY TO THE OTHER PARTY (THE 'DI SPUTE') SHALL, IN THE FIRST INSTANCE, BE ATTEMPTED TO BE RESOLVED AMICABLY IN ACCORD ANCE WITH THE CONCILIATION PROCEDURE AS PER BHEL CONCILIATION SCHEME 2018. THE PRO CEEDINGS OF CONCILIATION SHALL BROADLY BE GOVERNED BY PART-III OF THE ARBITRATION A ND CONCILIATION ACT 1996 OR ANY STATUTORY MODIFICATION THEREOF AND AS PROVIDED IN ' PROCEDURE FOR CONDUCT OF CONCILIATION PROCEEDINGS' (AS AVAILABLE IN WWW.BHEL.COM ). NOTE: MINISTRY OF FINANCE HAS ISSUED OM REFERENCE NO. 1/2/24 DATED 03.06.2024 REGARDING 'G UIDELINES FOR ARBITRATION AND MEDIATION IN CONTRACTS OF DOMESTIC PUBLIC PROCUREME NT'. IN THE SAID OM IT HAS BEEN RECOMMENDED THAT GOVERNMENT DEPARTMENTS/ENTITIES/ AGENCIES ARE TO ENCOURAGE MEDIATION UNDER THE MEDIATION ACT, 2023. THE SAID ACT HA S NOT YET BEEN NOTIFIED BY THE GOVERNMENT. THEREFORE, THE CLAUSE 'SETTLEMENT OF DIS PUTES' SHALL BE MODIFIED ACCORDINGLY AS AND WHEN THE MEDIATION ACT, 2023 GETS NOTI FIED. GUIDELINES FOR SUSPENSION OF BUSINESS DEALINGS WITH SUPPLIERS/CONTRACTORS: THE RE VISED GUIDELINES FOR SUSPENSION OF BUSINESS DEALINGS ARE AVAILABLE ON BHEL WEBSITE AT 'WWW.BHEL.COM' ON THE 'SUPPLIER REGISTRATION' PAGE. RESPECTIVE BIDDERS/SUPPLIERS MAY REFER TO THESE GUIDELINES BEFORE SUBMITTING THEIR QUOTATION. ACTION AGAINST DE FAULTING SUPPLIERS/CONTRACTORS SHALL BE TAKEN ONLY AS PER THESE GUIDELINES. (XXII) BREACH OF CONTRACT, REMEDIES AND TERMINATION: (A) THE FOLLOWING SHALL AMOUNT TO BREACH OF CONTRACT:

HEDULED DELIVERY/ COMPLETION PERIOD AS PER CONTRACT OR AS EXTENDED FROM TIME TO TI ME.

UFFICIENT REASONS EVEN BEFORE EXPIRY OF THE DELIVERY/ COMPLETION PERIOD TO JUSTIFY T HAT SUPPLIES SHALL BE INORDINATELY DELAYED BEYOND CONTRACTUAL DELIVERY/ COMPLETIO N PERIOD.

T AS PER GUARANTEE CLAUSE.

MPLETION AS PER CONTRACT.

EL'S WRITTEN PERMISSION RESULTING IN TERMINATION OF CONTRACT OR PART THEREOF BY BH EL.

TO SUPPLIER/VENDOR.

CONTRACT. IN CASE OF BREACH OF CONTRACT, BHEL SHALL HAVE THE RIGHT TO TERMINATE TH CONTRACT. IN CASE OF BREACH OF CONTRACT, BHEL SHALL HAVE THE RIGHT TO TERMINATE TH E PURCHASE ORDER/ CONTRACT EITHER IN WHOLE OR IN PART THEREOF WITHOUT ANY COMPEN SATION TO THE SUPPLIER/VENDOR.

OR ENTERING INTO THE CONTRACT FOR SUPPLY ARE FOUND UNTRUTHFUL AND SUCH DECLARAT IONS WERE OF A NATURE THAT COULD HAVE RESULTED IN NON-AWARD OF CONTRACT TO THE C ONTRACTOR OR COULD EXPOSE BHEL AND/ OR OWNER TO ADVERSE CONSEQUENCES, FINANCIA L OR OTHERWISE.

ES, ANTINATIONAL ACTIVITIES OR ANY SUCH OFFENCE THAT COMPROMISES THE BUSINESS ETHIC S OF BHEL, IN VIOLATION OF THE INTEGRITY PACT ENTERED INTO WITH BHEL HAS THE POTENTIA L TO HARM THE OVERALL BUSINESS OF BHEL/ OWNER NOTE- ONCE BHEL CONSIDERS THAT A BREACH OF CONTRACT HAS OCCURRED ON THE PART OF SUPPLIER/VENDOR, BHEL SHALL NOTIFY THE SUPPLIER/VENDOR BY WAY OF NOTICE IN THIS REGA RD. CONTRACTOR SHALL BE GIVEN AN OPPORTUNITY TO RECTIFY THE REASONS CAUSING THE B REACH OF CONTRACT WITHIN A PERIOD OF 14 DAYS. IN CASE THE CONTRACTOR FAILS TO REME DY THE BREACH, AS MENTIONED IN THE NOTICE, TO THE SATISFACTION OF BHEL, BHEL SHALL H AVE THE RIGHT TO TAKE RECOURSE TO ANY OF THE REMEDIAL ACTIONS AVAILABLE TO IT UNDER THE RELEVANT PROVISIONS OF CONTRACT. (B) REMEDIES IN CASE OF BREACH OF CONTRACT. I. WHEREIN THE PERIOD AS STIPULATED IN THE NOTICE ISSUED UNDER CLAUSE 14.1 HAS EXPIRE D AND SUPPLIER/VENDOR HAS FAILED TO REMEDY THE BREACH, BHEL WILL HAVE THE RIGHT TO TERMINATE THE CONTRACT ON THE GROUND OF "BREACH OF CONTRACT" WITHOUT ANY FURTH ER NOTICE TO CONTRACTOR. II. UPON TERMINATION OF CONTRACT, BHEL SHALL BE ENTITLED TO RECOVER AN AMOUNT EQUI VALENT TO 10% OF THE CONTRACT VALUE FOR THE DAMAGES ON ACCOUNT OF BREACH OF CO NTRACT COMMITTED BY THE SUPPLIER/VENDOR. THIS AMOUNT SHALL BE RECOVERED BY WAY O F ENCASHING THE SECURITY INSTRUMENTS LIKE PERFORMANCE BANK GUARANTEE ETC AVAILAB LE WITH BHEL AGAINST THE SAID CONTRACT. IN CASE THE VALUE OF THE SECURITY INSTRUMEN TS AVAILABLE IS LESS THAN 10% OF THE CONTRACT VALUE, THE BALANCE AMOUNT SHALL BE R ECOVERED FROM OTHER FINANCIAL REMEDIES (I.E. AVAILABLE BILLS OF THE SUPPLIER/VENDOR, RETENTION AMOUNT, FROM THE MONEY DUE TO THE SUPPLIER/VENDOR ETC. WITH BHEL) OR TH E OTHER LEGAL REMEDIES SHALL BE PURSUED III. WHEREVER THE VALUE OF SECURITY INSTRUMENTS LIKE PERFORMANCE BANK GUARANTEE A VAILABLE WITH BHEL AGAINST THE SAID CONTRACT IS 10% OF THE CONTRACT VALUE OR MORE, SUCH SECURITY INSTRUMENTS TO THE EXTENT OF 10% CONTRACT VALUE WILL BE ENCASHED. I N CASE NO SECURITY INSTRUMENTS ARE AVAILABLE OR THE VALUE OF THE SECURITY INSTRUME NTS AVAILABLE IS LESS THAN 10% OF THE CONTRACT VALUE, THE 10% OF THE CONTRACT VALU E OR THE BALANCE AMOUNT, AS THE CASE MAY BE, WILL BE RECOVERED IN ALL OR ANY OF THE FOLLOWING MANNERS: IV. IN CASE THE AMOUNT RECOVERED UNDER SUB CLAUSE (A) ABOVE IS NOT SUFFICIENT TO FUL FIL THE AMOUNT RECOVERABLE THEN; A DEMAND NOTICE TO DEPOSIT THE BALANCE AMOUNT W ITHIN 30 DAYS SHALL BE ISSUED TO SUPPLIER/VENDOR. V. IF SUPPLIER/VENDOR FAILS TO DEPOSIT THE BALANCE AMOUNT WITHIN THE PERIOD AS PRESC RIBED IN DEMAND NOTICE, FOLLOWING ACTION SHALL BE TAKEN FOR RECOVERY OF THE BALAN CE AMOUNT: A. FROM DUES AVAILABLE IN THE FORM OF BILLS PAYABLE TO DEFAULTED SUPPLIER/VENDOR AG AINST THE SAME CONTRACT. AINST THE SAME CONTRACT. B. IF IT IS NOT POSSIBLE TO RECOVER THE DUES AVAILABLE FROM THE SAME CONTRACT OR DUE S ARE INSUFFICIENT TO MEET THE RECOVERABLE AMOUNT, BALANCE AMOUNT SHALL BE RECOV ERED FROM ANY MONEY(S) PAYABLE TO SUPPLIER/VENDOR UNDER ANY CONTRACT WITH OTHER UNITS OF BHEL INCLUDING RECOVERY FROM SECURITY DEPOSITS OR ANY OTHER DEPOSIT AVAIL ABLE IN THE FORM OF SECURITY INSTRUMENTS OF ANY KIND AGAINST SECURITY DEPOSIT OR EM D. C. IN-CASE RECOVERIES ARE NOT POSSIBLE WITH ANY OF THE ABOVE AVAILABLE OPTIONS, LEGA L ACTION SHALL BE INITIATED FOR RECOVERY AGAINST DEFAULTED SUPPLIER/VENDOR. VI. IT IS AN AGREED TERM OF CONTRACT THAT THIS AMOUNT SHALL BE A GENUINE PRE-ESTIMAT E OF DAMAGES THAT BHEL WOULD INCUR IN COMPLETION OF BALANCE CONTRACTUAL OBLIGATI ON OF THE CONTRACT THROUGH ANY OTHER AGENCY AND BHEL WILL NOT BE REQUIRED TO FUR NISH ANY OTHER EVIDENCE TO THE SUPPLIER/VENDOR FOR THE PURPOSE OF ESTIMATION OF DA MAGES. VII. IN ADDITION TO THE ABOVE, IMPOSITION OF LIQUIDATED DAMAGES, DEBARMENT, TERMINATI ON, DE-SCOPING, SHORT-CLOSURE, ETC., SHALL BE APPLIED AS PER PROVISIONS OF THE CONTR ACT. NOTE:

HE FUTURE ENQUIRIES FLOATED BY BHEL TO COMPLETE THE BALANCE WORK. THE DEFAULTING CONTRACTOR SHALL MEAN AND INCLUDE: (A) IN CASE DEFAULTED SUPPLIER/VENDOR IS THE SOLE PROPRIETORSHIP FIRM, ANY SOLE PROP RIETORSHIP FIRM OWNED BY SAME SOLE PROPRIETOR (B) IN CASE DEFAULTED SUPPLIER/VENDOR IS THE PARTNERSHIP FIRM, ANY FIRM COMPRISING OF SAME PARTNERS/ SOME OF THE SAME PARTNERS; OR SOLE PROPRIETORSHIP FIRM OWNED BY ANY PARTNER(S) AS A SOLE PROPRIETOR. List of required Quality Documents along with supply:- S.No Material Code Material Description Documents Description Note : Any other document mentioned in QP/Drg/Spec will also be applicable .

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