Catering service (Duration Based) - Non veg; Lunch; Special Thali

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

SLBR52

PAYMENT OF SALARIES AND WAGES: Service Provider is required to pay Salaries / wages of contracted staff deployed at buyer location first i.e. on their own and then claim payment from Buyer alongwith all statutory documents like, PF, ESIC etc. as well as the bank statement of payment done to staff.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Camp Commandant 7(O) NCC BN BHADRAK payable at State Bank of India . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C Camp Commandant 7 ODISHA NCC BN BHADRAK . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of Camp Commandant 7 ODISHA NCC BHADRAK payable at State Bank of India . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses PART I – INVITATION AND GENERAL TERMS

Scope of Work. Bids are invited from eligible, experienced, and reputed caterers for providing comprehensive caterin g services—including Bed tea ,Breakfast, morning snacks, Lunch, evening snacks, and Dinner, dining arrangements, establ ishment of serving points, food distribution, provision of crockery and cutlery, cleaning ,hygiene & sanitation, placing of sha miyana for creating covered dining space —to approximately 600 cadets during the CATC camp organized by 7 (O) Bn NCC, Bhadrak to be conducted from 05 Oct 2026 to 14 Oct 2026.

Eligibility Criteria . Interested bidders must meet the following minimum qualifications:

Minimum two (2) years of experience catering to NCC camp/activities.

Must have previously catered to a minimum of 400 persons at an event or camp in the last two years.

Minimum annual turnover of INR 3 Lakhs in the previous financial year.

Must have a functional office in 25 km radius of Kataka .

Mandatory Documents . The following certified copies must be submitted with the bid:

GST Registration Certificate or proof of application.

Valid FSSAI License/Certificate.

PAN Card,Business constitution cert,proof of premises possession,food safety mgmt.

Experience certificates and corresponding work orders.

Latest audited financial statement or CA-certified turnover proof.

Undertaking for non-blacklisting by any Government agency.

Proof of ability to provide required equipment (utensils, crockery, cutlery, etc.)

Compliance Confirmation . Bidders must explicitly confirm their agreement to all terms, conditions, and service obligations laid down in this RFP. Deviations may lead to bid rejection.

Bid Validity Bids must remain valid for 60 days from the date of submission.

Pre-Bid Site Visit (Mandatory) . All bidders are strictly required to visit the camp site to assess the infrastructure, layo ut, and logistical requirements. The visit shall include kitchen items inspection, utensil, crockery, tables, chaffing dishes ver ification, and a mandatory meal test. The food sample will be evaluated by the Mess Committee constituted by the Camp C ommandant. Important:

No bidder will be considered qualified without completing the pre-bid site visit.

Qualification will be granted only after successful meal testing, kitchen items inspection, mmittee's evaluation report to the Camp Commandant.

To schedule the visit, contact the Camp Commandant at the earliest opportunity.

Security Deposit . The successful bidder must submit a Security Deposit of INR h Demand Draft in favour of ― CO, 7 (O) BN NCC, Bhadrak. This deposit shall be refundable post-satisfactory completion. PART II – TECHNICAL SPECIFICATIONS AND SERVICE REQUIREMENTS

Camp Details : Duration: 05 Oct 2026 to 14 Oct 2026 Location: Ravenshaw University, Mahanadi Campus Cadets ,Type: On-site, live cooking & food service with unlimited quantity per meal.

Meal Services . The caterer shall provide:

Three main meals per day (Breakfast, Lunch, Dinner)

Three tea/refreshment sessions per day

Meals must be freshly cooked on-site in hygienic conditions.

Minimum Staffing Requirement: Cooks: 3 | Water Carriers: 3 | Casual Labour: 5 | Waiters: 7 | Supervisor: 1

Dining Hall Cleanliness: Must be maintained throughout the camp.

Raw Material Quality . Only ISI/ Agmark/ FSSAI - certified, pre-packaged ingredients to be used. Fresh produce as per Army Supply Corps (ASC) standards. No stale or previously prepared food permitted.

Facility Support by NCC .

Covered kitchen space, storage room

Free electricity and water (no charges applicable)

Hygiene and Safety . Clean, pest-free, and mosquito-free kitchen and service areas. Staff must wear uniforms, gloves, and headgear. Staff must stay inside the camp throughout and adhere to discipline (zero tolerance for alcohol, unauthorize d movement, or misbehavior). PART III – COMMERCIAL TERMS AND CONTRACTUAL OBLIGATIONS

Menu & Pricing . Menu as per attached annexure (subject to change with 24-hour notice and Camp Commandant's ap proval). Bidder must quote a consolidated per person per-day rate (all-inclusive). Maximum rate permissible: INR 220/- per person/day.

Contract Duration : 05Oct to 14Oct 2026 (Extension, if any, at sole discretion of Camp Commandant).

Payment Terms : No advance payment. Payments via NEFT/ECS within 7 days post camp upon submission of: Invoices (in duplicate, with revenue stamp). PAN, Cancelled Cheque, and NEFT details. 2% TCS will be deposited by the buyer in the Government treasure Chest.

Inspection & Supervision: - Daily food inspection by Quarter Master/Messing Officer. - Waiters must be supervised and properly uniformed. - Any instance of substandard food will be penalized and may lead to contract termination.

Penalty Clause : - 1st Complaint: Verbal Warning - 2nd Complaint: Final Warning - 3rd Complaint: Written Show Cause - 4th Complaint: Immediate termination of contract and forfeiture of Security Deposit.

Termination & Indemnity : Camp Commandant reserves the right to terminate the contract for non-performance. Co ntractor shall indemnify the Camp Commandant against liabilities arising from operations. PART IV – ADDITIONAL CLAUSES

Tolerance Clause : Camp Commandant reserves the right to vary order quantity by ±25% during the contract.

Fall Clause : If bidder quotes lower for similar services elsewhere, the same rate must apply here.

Transportation : Caterer shall manage transport logistics for material, staff, and cooked meals.

Dispute Resolution : Any dispute shall be referred to the Camp Commandant. His decision shall be final and binding.

Contact Point :

Operating Authority: Dy Camp Commandant

Inspection Authority: Quarter Master/Messing Officer

Service Location: Camp Location, Ravenshaw University, Mahanadi Campus .

Bill Submission: 7 (O) NCC BN, Bhadrak Autonomous College, PIN-756100

Menu for CATC Camp (– Attached separately) MENU DURING ATC/CATC (IUC FOR IGC/RDC) FROM 05 OCT2026 TO 14OCT 2026 DATE/D AY BED T EA BREAKFAST TEA BREAK LUNCH EVENING TEA FIRST DAY TEA ALOO PURI & EGG BHUJIA, MILK FROOTI, CAKE / BISC UITS RICE, CHAPATI, DAL, ALOO CAULI FLO WER, EGG CURRY, PAPAD, SEVIYAN K HEER TEA, BISCUITS , 2 ND TEA POHA, DALMA, BOILED EG G , MILK JAL JEERA & C OOKIES RICE, CHAPATI, DAL, MATAR PANEER, BUTTER CHICKEN, MIX VEG, ICE CREA M TEA, SLICED CAKE, 3 RD TEA DAHI VADA, ALOO DUM, NAMKEEN MI LK SOFT DRINK & CREAM CO NE RICE, CHAPATI, DAL, MUSHROOM MA SALA, FISH CURRY, POTATO CAPS ICUMC, PICKLE, PAPAD, FRUIT C USTARD SOFT DRINKS/ LAYS/CHIPS 4 TH TEA UPMA, DALMA , BOILED EGG, MILK SOFT DRINK COOKIES RICE, CHAPATI, DAL, MIX VEG , CHICK EN CURRY, CHILLY MUSHROOM, PAPA D, ICE CREAM TEA, CHOCO CAKE SLICED 5 TH TEA IDLI SAMBAR, BOILED EGG, MILK SOFT DRINK, PARLE 20-20 BUTTER COOK IES VEG& CHICKEN BIRYANI, SALAN, DAHI KACHUMAR SALAD, PICKLE, PAPAD, FRUITS TEA, SWEET BUN 6 TH TEA ALOO PURI, M ILK , BOILED E GGS SOFT DRINK, CUP CAKE JEERA RICE, CHAPATI, DAL MAKANI, C HICKEN MASALA, PANEER MASALA, M IXED VEG, i RAITA, PICKLE, PAPAD, S ALAD, ICE CREAM TEA, BRITANIA CAKE 7 TH TEA , POHA, DALM A, BOILED EGG , MILK FROOTI, CUP CAKE RICE CHAPATI, DAL, MUTTON CURRY, CHILLY MUSHROOM, TOMATO KHAJUR I KHATTA, PAPAD, SALAD, ICE CREAM TEA, COOKIES 8 TH TEA UPMA, DALMA , BOILED EGG, MILK TEA, OATS & BERRIES BISCUITS RICE, CHAPATI, DAL, CHICKEN CURRY, MATAR PANEER, PATATO KASA, PAP AD, SEVIYAN KHEER TEA, CUP CAK E DATE/D AY BED T EA BREAKFAST TEA BREAK LUNCH EVENING TEA 9 TH TEA IDLI SAMBAR BOILED EGG, MILK SOFT DRINK & MINI SWISS ROLL JEERA RICE, PURI, DAL MAKANI, MUTT ON MASALA, PANEER MASALA, ALU B HUJIA , RAITA, PICKLE, PAPAD, SALA D, ICE CREAM TEA, BRITANIA CAKE (CULTU RAL PGME) FROOTI,CHIP S 10 TH TEA ALOO PURI & EGG BHUJIA, MILK TEA, BISCUIT S, RICE, CHAPATI, DALMA, CHICKEN CUR RY, MATAR PANEER, ALO BHUJIA, PAP AD, SEVIYAN KHEER TEA, CUP CAK E OUTDOOR EX : PACKED LUNCH & SNACKS WILL BE PROVIED TO CADETS MOVING OUT AS PER TRG PGME LUNCH - BIRYANI/ CHOWMEIN, SWEETS/ FRUITS SNACKS - BAKERY ITEMS & SOFT DRINKS .

Buyer uploaded ATC document Click here to view the file . अ'वीकरण अ'वीकरण /Disclaimer