AIR MOTOR LR FOR APH AS PER BHEL APSQ 093 REV 02

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): At vendor works by BHEL/TPI Post Receipt Inspection at consignee site before acceptance of stores: AT BHEL stores

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank.

Buyer Added text based ATC clauses

Specification: Item shall be as per description and BHEL : APSQ 093 Rev 02 dt 25.11.2025 .

Evaluation of offer: Evaluation of offers/bids will be on TOTAL VALUE WISE for arriving L-1.

Delivery Period : Delivery required by BHEL is within 120 days from th e date of PO /Drg /QP /Data Sheet Approval / Manufacturing Clearance at BH EL-BAP Ranipet Stores.

Payment Term: (a) For Micro/Small Enterprises- 100% payment will be made within 45 days from the date of receipt and acceptance of materials at BHEL Store s /Site. (b) For Medium Enterprises: 100% payment will be made within 60 days from the date of receipt and acceptance of materials at BHEL Stores /Site . (c) For Non-MSME - 100% payment will be made within 90 days from the date of receipt and acceptance of materials at BHEL Stores /Site

Processing of Payment: All MSME suppliers are required to mandatorily route their invoices through any RBI-authorized TReDS platform (e.g., RXIL, M1xchange, Invoicemart etc.) irrespective of whether bill discounting is avai led or not. Subsequently, the invoices shall also be registered in the BHEL S UVIDHA portal ( https://suvidha.bhel.in/suvidha/ ) for payment processing. Fo r non-MSME suppliers, only registration of invoices in the SUVIDHA portal is mandatory for payment processing.

O ther Terms & Conditions: (i) Offers received from bidders meeting the Pre-Qualification Requirem ents (PQR) shall only be considered. Bidder should submit/Upload the s upporting documents called for in the (Pre-Qualification Requirement ( PQR). Incomplete bids are liable to be rejected. (ii) The vendor shall submit the Manufacturing Quality Plan (MQP) after p lacement of the PO, strictly in the attached BHEL- format. The bidder s hall submit a duly signed and sealed copy of the prescribed MQP forma t along with the tender as a token of acceptance. (iii) Deviation, if any, w.r.t TECHNICAL , QUALITY AND COMMERCIAL shall be indicated in SPE CIFICATION DEVIATION DISPOSITION REPORT (SDDR) only. Deviations indicated in any other d ocuments of the offer shall be ignored and treated as null & void. SDDR duly signed with seal o f authorised signatory shall be submitted along with technical bid. NIL report to be submitted i n case of NO deviation. (iv) BHEL reserves the right to split the quantity of the enquiry as follows: 70% quantity being ord ered on the original lowest bidder (L1) and balance 30% on the next higher bidder(s) excluding H1, who accepts the L1 price. In the event that the other than L1 supplier/s do not accept the L 1 price, then the balance will be reverted to the original L1 and the original L1 shall be bound t o accept the balance of the enquiry quantity kept reserved for order splitting. However, the fin al decision to split the order rests with BHEL only. (v) Payment date shall not be based on the date of invoice. Hence, it is advised that bills are to be sent to BHEL/MM/Purchase – Dealing staff immediately (after dispatch) with complete requi red documents for processing bills. Seniority of payment shall be based on the date of clearing of bills by BHEL after scrutinising documents like Invoice, LR (original), BG, packing list, Guara ntee Certificate, etc as called for in the BHEL Purchase Order and other documents as per law of land. (vi) INSPECTION / INSPECTION & TESTING AT SUPPLIERS WORKS: BHEL reserves the right to inspect the material during manufacturing and also to get tested th e material under dispatch from third party. The test results of third-party test shall be final and binding on the Supplier/Vendor. BHEL will reserve the right to inspect/test the material during/after manufacturing at suppliers’ works, and/or at BHEL Site. In case of rejection at any stage, Supplier/Vendor shall be liable to replace the materials at his own cost. (vii) MSE / MII (Make in India) purchase preference shall be applicable as per GeM T&C. Exemptio n for MSE & Start-up is for Turnover criteria only. No exemption for MSE & Start-up in experienc e criteria shall be given and experience criteria is as per tender PQR. (viii) Bidder shall submit signed, sealed & dully filled copy of the following documents as a token of confirmation and acceptance for the same. (a) Notice Inviting Tender (b) Pre-Qualification Requirement (PQR) (c) BHEL Specification (if any) (d) Quality Plan (e) Quality documents: Annexure-Q (if applicable) (d) SDDR (Annexure-C) (f) Make in India declaration (MII) (g) Conflict of Interest (CoI) declaration (h) Annexure-4: Declaration regarding Insolvency/ Liquidation/ Bankruptcy Proceedings - may be as part of bid ATC, deviation may be liable for rejection (i) Annexure-11: Declaration for relation in BHEL: - Unless declared as per format, it shall be t reated as bidder has no relation with BHEL. If BHEL Management comes to know at a later date that the information furnished by the Bidder is false, BHEL reserves the right to take suitable a gainst the Bidder/Contractor. (j) MSE Category Declaration (ix) Pre-dispatch inspection at Seller premises: Before dispatch, the goods will be inspected by B uyer/BHEL/ Consignee or their Authorized Representative or by Nominated External Inspection Agency (TUV or BVIL /TPI) (independently or jointly with Buyer or jointly with Buyer’s End Cust omer or jointly with End Customer’s nominated Agency or Consignee as decided by the Buyer) at Seller premises (or at designated place for inspection as declared / communicated by the se ller) for their compliance to the contract specifications. Travel & other local stay cost for the In spectors sent by BHEL will be to BHEL account, but other Inspection Charges, if any shall be to the account of the Seller only. For in-house testing, the Sellers will provide necessary facilities at free of cost. Seller shall notify the Buyer by 3 days in advance through e-mail about readine ss of goods for pre-dispatch inspection and also Seller shall register/raise the Inspection call th rough BHEL CQIR portal https://cqir.bhel.in/) for arranging the inspection by BHEL. Buyer/BHEL will notify the Seller about the authorized representative/ Nominated External Inspection Agen cy and the date for testing. The goods would be dispatched to consignee only after clearance i n pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods fina lly received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Buyer / Consignee or its Nominated External Inspection Agency prior to the goods' shipment. While bidding, the sellers should consider 7 da ys for inspection from the date of email offering the goods for inspection. Any delay in inspecti on Beyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. (x) Warranty: 12 months from the date of commissioning (or) 18 months from the date of supp ly, whichever is earlier. (xi) Bid Price: The Bidder has to quote the Landed Price inclusive of Packing & Forwarding charg es, all the routine & type tests as per tender scope, taxes, duties, freight and insurance as spe cified in tender document. (xii) TRANSIT INSURANCE: Transit Insurance of material is in Supplier/Vendor’s scope. Supplier/ Vendor shall insure the material at their cost for transportation. (xiii) MATERIAL DISPATCH CLEARANCE CERTIFICATE (MDCC): MDCC shall be issued by BHEL. No material shall be dispatched by supplier unless and until Ma terial Dispatch Clearance Certificate (MDCC) issued by BHEL Site. In case any material is dispat ched without MDCC and any loss is incurred by Supplier/Vendor for any reason whatsoever, BH EL shall not be responsible in any manner to compensate the supplier in this regard. (xiv) Delay in Delivery: If the delivery of supply as detailed above gets delayed beyond the deliv ery period, the Supplier/Vendor shall request for a delivery extension and BHEL at its discretion may extend the Contract. However, if any ‘Delivery extension’ is granted to the Supplier/Vendo r for completion of supply, due to backlog attributable to the Supplier/Vendor, then it shall be without prejudice to the rights of BHEL to impose LD for the delays attributable to the Supplier/ Vendor. In case BHEL increase the quantity during currency of the contract in line with quantity variatio n clause, delivery extension on pro-rata basis shall be given for supply of these additional qua ntity. (xv) DOCUMENTS REQUIRED ALONG WITH DISPATCH OF MATERIAL/BILLING DOCUMENT S: The following documents are required to be sent with material dispatch/Billing Documents: Or iginal Tax Invoice (3 copies), Copy of LR, Guarantee Certificate. (xvi) Conflict of interest The bidder notes that a conflict of interest would said to have occurred in the tender process a nd execution of the resultant contract, in case of any of the following situations: i) If its personnel have a close personal, financial, or business relationship with any personnel o f BHEL who are directly or indirectly related to the procurement or execution process of the co ntract, which can affect the decision of BHEL directly or indirectly; ii) The bidder (or his allied firm) provided services for the need assessment/ procurement pla nning of the Tender process in which it is participating; iii) Procurement of goods directly from the manufacturers/ suppliers shall be preferred. Howev er, if the OEM/ Principal insists on engaging the services of an agent, such agent shall not be al lowed to represent more than one manufacturer/ supplier in the same tender. Moreover, either the agent could bid on behalf of the manufacturer/ supplier or the manufacturer/ supplier could bid directly but not both. In case bids are received from both the manufacturer/ supplier and th e agent, bid received from the agent shall be ignored. However, this shall not debar more than one Authorised distributor (with/ or without the OEM) from quoting equipment manufactured b y an Original Equipment Manufacturer (OEM) in procurements under a Proprietary Article Certificate. iv) A bidder participates in more than one bid in this tender process. Participation in any capa city by a Bidder (including the participation of a Bidder as a partner/ JV member or sub-contrac tor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bi ds in which he is a party. However, this does not limit the participation of an entity as a sub-co ntractor in more than one bid if he is not bidding independently in his own name or as a memb er of a JV. The Bidder declares that they have read and understood the above aspects, and the bidder co nfirms that such conflict of interest does not exist and undertakes that they will not enter into any illegal or undisclosed agreement or understanding, whether formal or informal with other Bidder(s), in this regard. This applies in particular to prices, specifications, certifications, subsi diary contracts, submission or non-submission of bids or any other actions to restrict competiti veness or to introduce cartelization in the bidding process. In case, the Bidder is found having i ndulged in above activities, the same will be considered as a violation of the tender conditions, and suitable action shall be taken by BHEL as per extant policies/ guidelines Bidder to indicate to indicate if any of the point (i) to (iv) is applicable or else declare that none is applicable to best of their knowledge. (xvii) MSE CATEGORY DECLARATION - Any Bidder falling under MSE category shall furnish the de tails as per attached format & submit documentary evidence/ Govt. Certificate etc. in support of the same along with their techno-commercial offer. If the bidder does not furnish the above i n the tender, offer shall be processed construing that the bidder is not falling under MSE categ ory. (xviii) Confidentiality Notice All documents such as specifications, terms and conditions and all correspondence sent to a S eller by BHEL on a tender / order are to be treated as the confidential document of BHEL. All su ch tender / order-related documents issued by BHEL are to be treated with the same level of c onfidentiality that the receiver would bestow on their confidential documents. It is to be unders tood that downloading the documents from the web constitutes the acceptance of this confide ntiality clause of BHEL. This provision does not apply to documents freely and is already in the public domain. In their own interest, If any Seller finds or becomes aware of any internal com munication of BHEL, in the public domain, it shall be the responsibility of such Seller to bring it to the notice of BHEL for clarification /immediate and appropriate action by BHEL. Any action o r attempts taken by a Seller in leveraging such information shall be deemed as an unethical ac t and shall attract such extant provisions of BHEL's procurement policies. (xix) Material Rejection and Returns If the supplied materials are rejected at our stores, it shall be the responsibility of the supplier to collect the rejected goods from our stores, at their cost and risk, within a reasonable period of 30 days from the date of intimation of the rejection. The loading of the rejected goods at BHEL stores onto the vehicles placed by the supplier will b e done by BHEL and such loading charges incurred along with the unloading charges incurred by BHEL for the unloading of the rejected goods will be to the account of the supplier. The unlo ading and loading charges incurred by BHEL will be raised on the supplier and the same shall b e deducted from any of the pending bills of the supplier. In case there are no pending bills, the n such amount incurred will be recovered from payments due for replacement goods to be sup plied by the supplier. Or alternatively, such amounts shall be recovered from the payments du e to the supplier, if any, for materials supplied to other BHEL Unit(s). If the supplier fails to lift the materials within the stipulated period of 30 days, either the goods will be booked on a freight-to-pay basis to the supplier through any one of the contracted carri ers of BHEL and the documents shall be negotiated through bank, or BHEL shall dispose off the rejected materials on their own. The costs incurred for such disposal shall be to the account of the supplier. Where the goods are disposed off, by BHEL, the supplier shall have no claim on w hatsoever proceeds that BHEL may get out of such action. (xx) Set Off clause In the event any quantities are pending to be supplied against any purchase order by a seller, subject to the terms and conditions of the order, BHEL reserves the right to account the quantit ies of the same item supplied in a later order, by the Seller, against the unfulfilled previous ord er. In such cases of default in the complete execution of an order, BHEL, shall stand authorised at any time, and from time to time, without any prior notice to the Seller, to set off and apply any and all supplies made against the current order to the account of the previously issued pur chase order of the same item. (xxi) Order of Precedence: In the event of any ambiguity or conflict between the Tender Documents, the order of precede nce shall be in the order below: a. Amendments/Clarifications/Corrigenda/Errata etc. issued in respect of the tender documents by BHEL. b. Buyer Added Bid Specific ATC c. GeM Bid / Technical Conditions of Contract (TCC) / GeM GTC (xxii) Acceptance to the Enquiry Conditions Submission of an offer against our tender Enquiry, shall constitute the unconditional acceptanc e of all terms and conditions set forth in the Enquiry sheet, by the bidder, including the applica ble general terms and conditions, special terms and conditions, specifications, technical deliver y conditions, and all other documents forming part of the tender Enquiry, unless the bidder has indicated a specific deviation. Any such deviation must be clearly stated and duly signed and sealed by the bidder. Any deviations from the stated terms and conditions must be clearly marked on the relevant p ages of the tender documents and consolidated separately in the Deviation Statement Proform a provided as part of the tender documentation. Only such deviations expressly detailed in the deviation sheet will be considered, regardless of any deviations marked elsewhere on the tend er Enquiry documents, by the bidder. Any request for acceptance of deviations indicated in th e tender documents but not incorporated by the bidder in the deviation sheet shall be deemed inapplicable and will not be entertained by BHEL at any stage. All the pages of the tender Enquiry documents must be signed by the bidder as a token of unc onditional acceptance of the terms and conditions stipulated therein. Failure to sign all pages of the tender Enquiry documents or to adequately address and consolidate any deviations as r equired shall be deemed a material infirmity. In such cases, BHEL reserves the right to reject such offers as invalid. (xxiii) BHEL reserves its right to reject an offer due to unsatisfactory past performance by the respec tive Vendor in the execution of any contract to any BHEL project / Unit. The offers of the bidders who are under suspension and also the offers of the bidders, who eng age the services of the banned firms /principal/agents, shall be rejected. The list of banned fir ms is available on BHEL website www.bhel.com . (xxiv) Conditional offers are likely to be rejected. (xxv) Any communication / clarification regarding this tender shall be sent to the following. a) Deepak Kumar / Engineer (Purchase), BHEL-BAP, Ranipet, Email: kumard@bhel.in , Ph-04172-284326 b) Neeraj Kumar Srivastava / Manager (Purchase), BHEL-BAP, Ranipet, Email: neerajks@bhel.in , Ph-0417 2-284326 Request for any clarification shall be sought minimum 2 days prior to technical bid op ening. Any communication for clarification sought after this period may not be entert ained. .

Buyer uploaded ATC document Click here to view the file .

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller. अ'वीकरण अ'वीकरण /Disclaimer