Entry and Mid Level Laptop - Notebook

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Terms and Conditions (As per GeM)

d in the schedule above, in accordance with the General Terms and Conditions (GTC) as available on the G eM portal (unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) a nd/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable

ation and / or commissioning and other services in the scope of supply (as indicated in respective product category specification / STC / ATC), and the cost of the same is also included in the Contract price.

rking time of the buying organisation. Seller may get the same confirmed from consignee before schedulin g delivery.

Goods at consignee / delivery location (preferably pasted / attached outside the consignment / package) fo r easy reference and ease in delivery acceptance.

eted not later than such date(s). Any modification thereto shall be mutually agreed and incorporated in the Contract as per the provisions of the GTC.

he contract it shall be lawful for the Buyer to forfeit either in whole or in part, the Performance Security fur nished by the Seller.

ation / loading-unloading charges etc. Break up of GST shall be indicated by the Seller while raising invoice / bill on GeM. While submitting the bill / invoice Seller shall undertake that the Goods and Services Tax (GS T) charged on this bill is not more than what is payable under the provision on the relevant Act or the Rule s made there under and that the Goods on which GST has been charged have not been exempted under t he GST Act or the Rules made there under and the charges on account of GST on these goods are correct under the provision of that Act or the rules made there under.

nd above the contract price(s) shall be allowed to seller towards payment of local taxes (such as levy of to wn duty, Octroi Duty, Terminal Tax and other levies of local bodies etc).

TC shall be applicable here.

in the GTC shall be applicable here.

ixed delivery period(s) specified in the contract, the Buyer will be entitled to deduct/recover the Liquidated Damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5% per week or part of the week of delayed period as pre-estimated damages not exceeding 10% of the contract value without any controversy/dispute of any sort whatsoever. In case, Service Level Agreement (SLA) is applicable the s ame shall be applicable for the Contract.

ority.

ncial year.

oods being ordered.

cy have not been black listed by any Agency whatsoever till date.

eedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

2 years residual market life i.e. the offered product shall not be declared end-of-life by the OEM before this period.

nsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is l ower), subject to the maximum of quoted GST %.

be provided in Buyer?s standard format only.

rs can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

urers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid.

Commissioning of Goods

oduct during the last three years, ending on 31st March of the previous financial year, should be as indicat ed in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the O EM is less than 3 year old, the average turnover in respect of the completed financial years after the date o f constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY REL ATED TO primary product having highest bid value should meet this criterion.

egistered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

h Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warrant y). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establ ish one within 30 days of award of contract. Payment shall be released only after submission of documenta ry evidence of having Functional Service Centre.

Telephone No. for Service Support.

mbers for Service Support.

the Bid document, ATC and Corrigendum if any.

n the date of bid opening (to be uploaded with bid): OEM or OEM Authorization.

eptance of goods or after completion of installation, commissioning & testing of goods (if included in the sc ope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder a t the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Trainin g, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

For fulfilling the experience criteria any one of the following documents may be considered as valid proof f or meeting the experience criteria: a. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the i nvoices have been executed. b. Execution certificate by client with order value. c. Any other document in support of order execution like Third Party Inspection release note, etc.

The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e.cu rrent year and three previous financial years) as on opening of bid, as per following criteria: (i) Single order of at least 35% of estimated bid value; or (ii) Two orders of at least 20% each of estimated bid value; or (iii) Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should. be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid val ue should meet this criterion. Note1: - 1-Buyer organization is an Institution which is registered with the Department of Scientific & I ndustrial Research (DSIR) for purposes of availing of Custom Duty Exemptions in terms of reg ular notifications of GOI (refer to the order issued) so the institute is eligible for Custom Duty Exemptions. CDEC* will be provided (Only If Applicable) *CDEC will be given only for the imported item's value which is exclusive of GST. (No GST Exemption Certificate will be provided as GST exemption is discontinued by the GOI) Additional T&C (If Any) - See Attachment in ATC For Specifications or BID related Certificates (Mandato ry) The item must strictly comply with our Additional Technical Specifications as detailed in the Buyer Added B ID Specific ATC and the Scope of Work in the bid document. These additional specifications shall take prec edence over the selected bid item, as the selected item does not fully meet our technical requirements. Bidders are therefore requested to quote accordingly. Non-compliance with the Additional Technical Specif ications may lead to rejection of the bid. Note-1 01 - All Bidders should provide quoted item's Make & Model No with its official/printed brochur e (Mandatory) if brochure is NA, then please provide detailed specifications (with Make & Mod el No) as required/asked in BID and this should be in your Co./Firm letter head with duly signe d & stamped (Do Not Copy Paste our Required/Asked Specifications) 02 - Copy/Paste of Our Required Technical Specifications or any non-relevant document provid ed in Technical BID from bidders may lead to rejection of BID. Price Reasonability- Submit at least two previous purchase orders issued by any CFTI or government organization for the quote d item, accompanied by corresponding satisfactory performance reports. Imp: The value of each purchase order must be clearly visible. If the submitted purchase orders are older than one year, please provide a justification for any price variati on. If no prior purchase order exists for the quoted model, highlight the key differences between the quoted m odel and the previously supplied model, including a comparative price analysis. Clearly itemize all cost components including base price, applicable taxes, duties, transportation charges, and packing & forwarding fees in financial bid. Detailed technical specifications for all items have been provided in the specification docume nts. Therefore, bidders are requested to quote accordingly, considering the complete scope an d requirements. Brand Neutrality / Equivalent Product Acceptance- Participating bidders can ignore the Make/Model/ Brand Specific Name (if mentioned anywhere in bid document) while participating in the bid. Bidders can q uote for substantially equivalent products required in the bid. Bid Specific MAF (Manufacturer’s Authorization Form) from OEM should be submitted by the bi dder stating that the bidder is an authorized partner of OEM for supply and service of offered product & is authorized to supply the quoted OEM products against the bid. If the bidder is an OEM, then self-declaration on company letter head is to be submitted by the bidder. Important - (Only one authorized bidder will be accepted against a Bid-Specific Authorization issued by a single OEM.) EMD Exemption Eligibility and Rejection Criteria – Bidders claiming exemption from submission of Earnest Money Deposit (EMD) must submit valid supportin g documents justifying their eligibility under applicable rules. Only the following categories are eligible for EMD exemption: Original manufacturers, assemblers, or converters for tenders involving supply, manufacture, or related activities. Original service providers for tenders involving service delivery. Note: Trader MSMEs or entities not falling under the above categories are not eligible for EMD exemption. I f such bidders submit exemption claims without meeting the eligibility criteria and fail to submit the EMD b y the prescribed deadline, their bids shall be summarily rejected without further consideration. It is the sole responsibility of the bidder to ensure compliance with EMD requirements. Misinterpretation or incorrect assumption of eligibility shall not be entertained as grounds for waiver or reconsideration. MII Clarification Important Note – As per Make in India (MII) clause for Participating Class I Local Supplier: Bidders participating as Class-I Local Supplier (Minimum Local Content 50% or above) must submit the loca l content declaration/certificate issued from OEM only. Otherwise, Bidder would be treated as Class II Local Supplier. The Institute reserves the right to cancel the tender at any stage without assigning any reaso n thereof. As per the Public Procurement (Preference to Make in India) Order, 2017 (amended on 19.07.2024), small purchases of scientific equipment/consumables up to ₹50 lakh by eligible scientific and research institutio ns are exempt from local content requirements. Therefore, where this exemption is applicable, participatio n by non-local suppliers shall be allowed, subject to the condition that procurement is not split to avoid co mpliance with the Order. (if applicable, non-local suppliers can also participate) .

Buyer uploaded ATC document Click here to view the file . अ'वीकरण अ'वीकरण /Disclaimer