Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Buyer Added text based ATC clauses ADDITIONAL TERMS AND CONDITIONS

All bids shall be submitted online through GEM's Portal and any other m eans of submitting the bid, other than the GEM's Portal will not be entertained.

Each page of the relevant/supporting documents submitted by the bidd ers should be signed digitally or otherwise and then shall be uploaded to the GE M's Portal.

Principal PM SHRI Kendriya Vidyalaya Ponda, Goa (hereinafter referred t o as "Principal") reserves the right to postpone and/or extend the date of receip t/opening of rates/bids online or to withdraw the same, without assigning a reas on thereof.

The Bidder must comply with the rates/quotations, specifications and all terms and conditions of the contract. No deviation in the Terms and Conditio ns of the contract shall be entertained unless specifically mentioned by the bidd er in the rates/quotations and accepted by the Principal.

The contract will be awarded initially for a period of 12 months, subject to further extension from time to time. However, extension will be considered k eeping in view the various factors such as prevailing market price, satisfactory performance of the work etc.

The unskilled labours employed should not be below 18 years of age an d they should be (Physically and Mentally) medically fit.

Working days for unskilled labour will be from Monday to Saturday ever y week. Working hours will be between 07:00 am to 04:00 pm per day including one- hour lunch break. Sunday or any gazetted holiday will be off. However, in c ertain circumstances, they may be called on duty on gazetted holidays or on Su nday.

The unskilled labour can be deployed to work beyond office hours also i f so required.

Arrangement of proper substitute should be made immediately in case of absence of any labour. In case of providing the substitute, the cost of engagin g a labour will be borne by contractor.

b due to his/her personal reason.

to be engaged by him for rendering the aforesaid services at his own expenses and shall also ensure that the uniforms are clean, tidy and are worn by them at all time while on duty. They shall carry their identity Card with them. Persons de ployed by service provider should be polite, efficient, disciplined and having pos itive attitude towards the work.

gaged to this office property, the cost will be recovered from contractor.

ephone number of all housekeeping personnel and will submit when it is called f or. The details of all the labourer to be deployed by him will be submitted in the following Proforma to this office for providing the service along with Police Verifi cation Certificate certifying that there is no criminal case pending against them within 15 days of commencement of tender. S.N. Name, Residential a ddress and Mobile N o. of staff provided Date of Birt h Document showing proof of N ame and address in respect o f the staff will be submitted b y the service provider.

The Contractor should strictly follow Minimum Wages Act 1948 and other allied Labour Laws and it is also the responsibility of the Co ntractor to subscribe to Employees Provident Fund, Insurance Scheme etc. & other statutory schemes as notified by Central Government, Sta te Government from time to time .

h month. The contractor shall submit on periodic basis the proof of payment of ESI & PF, failure of which monthly payment of the Contractor shall be withheld f or want of proof of such payment.

The deduction towards EPF and ESI etc., be incorporated in rate s being quoted per persons per month basis and the same would not b e payable over and above rates thus quoted .

es etc. paid to its employees so deployed in conformity with the provisions of C ontract Labour (Regulations and Abolition) Act, 1970 or any other law in force fo r the time being.

The firm must have minimum annual turnover of Rs. 07 (Seven) Lakh or more every year during last 03 (Three) Financial Year for security/House keeping and Rs. 03 (Thre e) Lakh or more every year during last 03 (Three) Financial Year for Gardening services. Copies of proof in this regard should be uploaded.

ot entertain any claim arising out of any mishap, if any, which may take place a nd in the event of any liability/ claim falling on this office, the same shall be rei mbursed / indemnified by the contractor.

ds the persons deployed under law, namely under the Minimum wages Act 1948 , Bonus Act, Maternity Benefits Act, Shops and Establishment Act etc. and applicable from time to time.

any way confer any right to the service provider or the persons that may be dep loyed by him in this office for claiming any regular or part time employment in t his office and the labours shall have no claim for employment or absorption/reg ularization of services in this office.

ceptable to this office because of security risk, incompetence, breach of confide ntiality or improper conduct upon receiving written notice from this office.

ing one month notice to the contractor.

ntation of the wage bill. TDS shall be deducted at source as per the rates notifie d by the Income Tax Department.

including leave salary, bonus, gratuity etc. to the personnel as applicable to the m under Law. The Service Provider should ensure that wages are paid on time b y the 7th day of every month.

safety of all property and assets, movable and immovable in the office premises and if there is any loss on account of negligence, dishonesty, connivance, theft etc. by the person deployed by Contractor, he (the contractor) shall indemnify t his office for such loss.

ll be allowed to enter the School premises. The contractor shall in no case furth er lease/transfer/sublet or appoint any caretaker for the services.

ider and workers of the Service Provider.

ons only after satisfying each and every condition laid down in the terms and co nditions. Department reserves right to terminate contract during the period if it s operations of services are found to be not satisfactory by giving one-month no tice.

ur and Gardner will be called for service as per requirement of the Vidyalaya.

bid documents. This undertaking must be submitted on their letterhead along w ith other documents.

make any sort of noise in the Institutions Premises.

honest.

re or any other mischievous deed done by its workers.

Agency 5/7 days before deployment for work. The Police Verification Certificate of each individual to be engaged by the Contractor along with their Profiles & p hotos should be submitted by the contractor. The Contractor shall not change th e persons engaged without prior intimation to and approval of the PRINCIPAL. If, under unavoidable circumstances, any replacement is to be made, the Contract or shall provide his Police Verification Certificate, Profile & Photo to the PRINCIP AL at the time of introducing the new person/replacement.

e KV Ponda premises and shall have a good moral character.

or or deduct such amount from its security deposit in case the Institution is put to any financial loss directly or indirectly by any act of omission or commission on the part of the Contractor’s workers.

l Enterprises from the State of Bid Inviting Authority whose credentials are valid ated online through Udyog Aadhaar for that service category, If the bidder want s to avail the reservation benefit. The bidder must be the manufacturer/service provider of the offered product/service in case of bid for supply of goods/service . Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Ser vice provider of the offered Service Relevant documentary evidence in this rega rd shall be uploaded along with the bid in respect of the offered product or servi ce

l rates of GST as notified by the Government of India. The services for which bids have been invited fall under classification of GST concessio n and the conditions for eligibility of concession are met by the institut ion. A certificate to this effect will be issued by Buyer to the Seller afte r award of the Contract. Sellers are requested to submit their bids afte r accounting for the Concessional rate of GST i.e. 0% for this Institute. While By the Government of India, the services of Gardening for which bid has been invited fall under classification of GST. Sellers are reques ted to submit their bids after accounting for the GST rate as per the G ovt. of India rule.

nt Payee Demand Draft in favour of “KENDRIYA VIDYALAYA PONDA VVN AC” payable at POND A.

21,000/- . If salary has crossed the limit of 21000/- ESIC will not be de ducted.

he Agency.

cy only shall provide the services for which the contract has been signed.

ve the premises of the Institute, if his presence at any time is felt undesirable.

“NO TOBACCO ZONE” and “NO ANGER ZONE” . The c ontractor shall ensure that employees engaged by the firm don’t take tobacco o r alcohol in any form in the KV premises.

Official address should be mentioned in PSARA certificat e, Labour licence and firm Registration. If all three docume nts having different address, bidder will be liable to be disq ualified during technical evaluation .

e, labour license (if applicable) and firm Registration should be same. If all five d ocuments having different address, bidder will be liable to be disqualified during technical evaluation.

pdf’ in below mentioned sequence, if not, then technical ev aluation of such bidders will not be done and bidder will be disqualified during technical evaluation . SN NAME OF DOCUMENT 01 Documents regarding escalation matrices with Registered br anch Office. 02 ‘ PSARA’ Security Service license valid till term of the contract for Security Only. 03 Labour license (Conservancy and Gardner) if eligible. 04 Firm Registration. 05 EPF Registration. 06 ESI Registration. 07 PAN CARD. 08 Certificate stating Minimum Annual Turnover of Rs. 07 Lakh o r more for Security Services and Housekeeping Services and Rs. 03 Lakh for Gardening Services during last 03 (Three) Fin ancial Years from this business. 09 Audited balance sheet of last three financial years i.e. 2023-2 4, 2024-25 & 2025-26. 10 IT Return of last three financial years i.e. 2023-24, 2024-25 & 2025-26. 11 Undertaking for Bankrupt / under liquidation / Non- Black list ed on Letter Head. 12 MSME for the service category applied for. 13 Acceptance of all terms and conditions on Letter Head.

M Portal, the bid will be disqualified during technical evaluation and will automa tically lead to termination of contract (if awarded) with stipulated action. VALIDITY: The contract will be valid for a period of one year. However, the contract can be extended for further period which should be agreeable to both the parties. On expiry of the contract, the service provider should withdraw its personnel an d clear his accounts by paying all his legal dues.] . अ'वीकरण अ'वीकरण /Disclaimer