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Buyer Added text based ATC clauses Our internal Reference number: Sl No.85 E- 145759 / PR - 1000075170 (For of fice use only). TERMS AND CONDITIONS Techno-Commercial offer should be prepared by bidder on their company letter head, which complies/contains all the Technical specifications & Commercial conditions mention in our NIT and Buyer Added Bid Specific Terms and Conditions, failing which your offer shall be liable for rejection. Mode of Tendering: Standardize tender basis through customized bid. Authorized dealer/distributor can participate with bid specific OEM authorization. ATC:

Bidder shall clearly mention the Confirmation to the Technical Specification (Refer to Specific ation document under Technical Specifications) & other conditions as given in the NIT and Buy er added ATC in their offer.

Vendor should submit bid only if tender additional terms & conditions and GEM general terms & condition s (GTC) are acceptable. Any commercial term mentioned as an attachment shall be ignored.

Prices on GeM are inclusive of all cost component i.e. GST, freight, P&F, insurance, any other charges applicable by GEM etc. Any other condition mentioned anywhere in the attachment sh all be ignored. 1 set price shall be the summation of all the items prices multiplied by the respective quantities. Bidder sh ould mandatorily quote for all items.

Bidders should refer our NIT (Refer to Specification document under Technical Specifications) item long text for detailed specification to qu ote their price.

Payment term : Standard GeM payment term applicable. (Kindly confirm the acceptance of th e payment terms). Payment of GST is subject to the reflection of invoice in GSTR-2A/Anx-2 (GST New Return) of N ALCO.

Bank Guarantee: Any Bank Guarantee (EMD, Performance etc) that the bidder is required to s ubmit must follow NALCO’s format. The bidder must request the format if not attached in NIT.

Warranty - Manufacturer's standard warranty clause shall be provided .

Indicate whether you are registered under MSME vendor category (Please provide certificate).

Liquidity Damage (LD) - Delivery period is the essence of the contract and the materials should be disp atched within this time, failing which, NALCO without prejudice to its rights under the contract shall have t he option either to recover liquidated damages @ 1/2% of order value per week or part thereof subject to a maximum of 5% of the undelivered portion/ the order value (if the item(s) cannot be used unless full sup ply is made) or to cancel the Order and purchase the materials from alternative source at the risk and cost of the supplier.

NALCO is a SA8000 certified company and all bidders interested to supply material to NALCO should be c ommitted to social accountability. Hence, please submit the completely filled SA8000 questionnaire provid ed with the tender (without any alteration to the format) along with the offer. SA8000 certified companies can submit their certification. Non-compliance to the requirements of SA8000 may lead to rejection of the offer.

TDS under section 194Q: a) Finance Act 2021 has brought amendments in existing TDS/TCS Sections and has introduced ne w Sections 194Q (Deduction of tax at Source on payment of certain sum for purchase of goods ) an d 206AB (Special provision for deduction of tax at source for non-filers of income-tax return) amon g others. The above Sections would be effective from 01st July, 2021. b) NALCO, being Buyer (under Section 194Q inserted in the Income Tax Act, 1961 vide Finance Act

g the last Financial Year, will deduct TDS under Section 194Q, w.e.f. 01.07.2021, at the prescribed rate of 0.1% on the purchase value of any goods, aggregate of which is exceeding the threshold li mit of Rs.50 Lakhs in a Financial year. c) Accordingly, Vendors/Sellers are not to to collect tax at source under section 206C(1H) of the Ac t w.e.f. 01.07.2021, in case provisions of section are applicable to them. d) The above is as per the current statute and is subject to modification(s) based on amendments/ notifications under Income Tax Act, 1961, from time to time. Income Tax TDS, as applicable at the prevailing rate on the gross amount billed shall be deducted from the contractor's bills. e) Vendor/Party categorized/designated as "specified person" under Section 206AB of Income Tax Act, 1961 shall be liable for TDS at higher rate as provided under the said section, by NALCO. So, V endors/Contractors are advised to submit self-certified copies of Income Tax return (ITR) for each o f the Two Previous Years for which due date for filing of ITR has expired, along with the Invoice/Bill so as to facilitate NALCO, verify the applicability of Section 206AB.

In case of order placement, vendor shall comply to “ EHS (Environment Health & Safety) GUIDELINES TO SUPPLIERS” provided with the tender.

"No communication shall be entertained outside GeM regarding the subject tender. Representation if any for clarification against this tender may be raised on GeM only."

If applicable, the EMD can be submitted either in the form of i). Bank Guarantee (including e-Bank Guaran tee) from banks acceptable to NALCO as per format of NALCO, valid for 30 days beyond the required validi ty of bid. ii). In the form of TT remittance/ online transfer - NEFT, RTGS, SWIFT. iii). Account payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque, etc. from a Commercial Bank. The proof of such transfer/ transaction needs to be submitted with the offer. However, EMD will not be accepted in cash Bids without EMD (wherever asked) shall not be considered. However, in exceptional cases, where no. of techno-commercially acceptable bids is less than three, the bidd ers who have not submitted EMD may be asked to submit EMD before price bid openi ng giving suitable time limit. Bidders claiming exemption from submission of EMD must ensure thei r eligibility as per NIT terms. Any bid rejected for non-submission of EMD due to ineligibility for exemption shall be at the bidder’s own risk. The EMD will be returned to all unsuccessful bidders within seven working days after finalization of the order. The EMD of the successful bidder will be returned after they accept the order, submit Se curity Deposit (SD) or Contract cum Performance Bank Guarantee (CPBG) and bank confirmation of the SD/CPBG thereafter, as the case may be. In case where submission of SD/CPBG is not a conditi on of tender, EMD of successful bidder will be released after successful execution of the order. In c ase where submission of SD/CPBG is a condition of Purchase Order and if the successful bidder acc epts the order but fails to submit the Security Deposit/ Contract cum Performance Bank Guarantee , the EMD will be retained. In such cases the differential amount towards SD/CPBG and EMD may b e deducted from the bills of vendor which may be released after receipt of SD/ CPBG. In the event of non-execution of order, the EMD shall stand forfeited.

The tendered quantity does not include weight of packaging materials. Hence, the invoiced quantity shoul d exclude packaging weight if any.

The weighment at receipt end (NALCO weighbridge) is final for payment. The final payment shall be base d on receipt quantity or invoice quantity whichever is less.

The bidder shall ensure submission of complete information / documents in the first instant itself. NALCO reserves the right to evaluate the offer based on the details furnished by the bidders on the scheduled dat e of tender submission without seeking any subsequent additional information. If at all shortfall documents are sought from the bidders, bidders are required to submit shortfall documents only pertaining to the tec hnical credentials already submitted in the first instant, any fresh supply experience credentials (e.g. Purc hase orders/ completion certificates) will not be considered for evaluation of the bids. As per Manual for Procurement of Goods, Second Edition, 2024 Ministry of Finance Department of E xpenditure 7.3.5, The Procuring Entity reserves its right to, but without any obligation to do so, see k any shortfall information/ documents only in case of historical documents that pre-existed at the time of the Bid Opening, and which have not undergone change since then and does not grant any undue advantage to any bidder. As far as the submission of documents is concerned regarding qua lification criteria, after submission of the bid, only related shortfall documents should be asked for and considered. For example, if the bidder has submitted a supply order without its completion/per formance certificate, the certificate can be asked for and considered. However, no new supply ord er should be asked for to qualify the bidder. No post-bid clarification at the initiative of the bidder s hall be entertained. Hence bidders are required to take due care to upload all relevant work crede ntials available with them in order to avoid rejection

Firm(s) to whom no further business is to be given or dealings with whom have been banned/ suspended/ not settled the risk and cost claim, are not eligible to participate in the tender and any bid received from s uch firm(s) shall not be considered and will be returned un-opened to the concerned firm(s)

In cases where the manufacturer has submitted the bid, the bids of its authorized de aler will not be considered and EMD will be returned.

One agent cannot represent more than one manufacturer or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorize only one agent/ dealer except for proprietary or standardized cases. There can be only one bid from the following: · The principal manufacturer directly or through one agent on his behalf; and · Indian/ foreign agent on behalf of only one principal ----------------------------------------------------------------------------------------------------------------------- The following are the Vision, Mission & Values of Panchpatmali Bauxite Mine (PBM ) • VISION : To be a Customer focused, Smart and Zero Harm Captive Bauxite Mine • MISSION : To become a leader in sustainable bauxite mining by improving business efficiency and enha ncing value for stakeholders • VALUES : Benefitting stakeholders, excellence & quality, sustainability, trust and integrity --------------------------------------------------------------------------------------------------------------------- .

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Manufacturer Authorization: Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with NALCO MINES for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer uploaded ATC document Click here to view the file . अ'वीकरण अ'वीकरण /Disclaimer